Customs and Parent Association Items for 2024

Agency:	Middle Tennessee State University
State:	Tennessee
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software). 99 - Miscellaneous
Posted:	Feb 15, 2024
Due:	Feb 21, 2024
Solicitation No:	182013451
Publication URL:	To access bid details, please log in.

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182013451 Addendum 2

Issue Date: 2/2/2024

Response Deadline: 2/21/2024 03:00 PM (CT)

Contact Information

Contact: Tracy Kinderdine

Address: Procurement Logistics Services

Warehouse

Middle Tennessee State University

1672 Greenland Drive, P O Box 18

Murfreesboro, TN 37132

Phone: 1 (615) 898-5437

Fax:

1 (615) 898-5597

Email: tracy.kinderdine@mtsu.edu

Page 1 of 16 pages

Deadline: 2/21/2024 03:00 PM (CT)

182013451 Addendum 2

Event Information

Number:

182013451 Addendum 2

Title:

Customs and Parent Association Items for 2024

Type:

ITB (Informal)

Issue Date:

2/2/2024

Response Deadline: 2/21/2024 03:00 PM (CT)

Notes:

Please Note: Items in this bid are for both CUSTOMS (MTSU's Freshman

Orientation Program) and the MTSU Parent Association. Each item is noted

as to the designated area for which it will be used.

Ship To Information

Contact: Receiving Department

Address: Middle Tennessee State University

1672 Greenland Drive

Murfreesboro, TN 37132

Phone: 1 (615) 898-2959

Billing Information

Contact: Accounting Services

Address: Middle Tennessee State University

CAB 106 CART

Murfreesboro, TN 37132

Phone: 1 (615) 898-2940

Email: invoice@mtsu.edu

Bid Attachments

Ethnicity_Form.pdf

Ethnicity Form

BID_TERMS_AND_CONDITIONS_Oct_2018 (2).pdf

Bids terms and conditions

W9 Form.pdf

Questions and Answers for Bid 182013451 Customs and Parent Association.docx

Q&A

Questions and Answers for Bid 182013451 Customs and Parent Association

Addendum 2.docx

Q&A Addendum #2

Download

Bid Attributes

1 MTSU Standard Terms and Conditions

I have read and understand Middle Tennessee State University's Standard Terms and Conditions.

Yes, I will comply

(Required: Check if applicable)

2 Other MTSU Departments

I certify that if selected as the successful proposer, this proposal may be applied to other MTSU departments. This

does not mean that other departments are required to purchase under this ITB.

Yes, I will comply

(Optional: Check if applicable)

Page 2 of 16 pages

Deadline: 2/21/2024 03:00 PM (CT)

182013451 Addendum 2

3 Other TBR, UTK Institutions and State of Tennessee

I certify that if selected as the successful proposer, this proposal may be applied to all TBR Member Institutions, with

the option for the University of Tennessee System of Higher Education and the State of Tennessee Departments to

utilize the resulting Agreement. This does not mean that other TBR, UTK institutions or State of Tennessee

Departments are required to purchase under this Bid/Contract.

Yes, I will comply

(Optional: Check if applicable)

4 Payment Term Discount

The University is governed by the Tennessee Prompt Pay Act of 1985 which allows 45 days for payment of invoice.

It is common practice to pay all legitimate charges within a thirty (30) day period from receipt of undisputed invoice.

A prompt payment discount will be considered in the award process when given for 30 days (Ex. 1% Net 30).

Proposer is not required to submit a payment discount; however, the University will attempt to take advantage of any

payment discounts when offered (Ex. 1%/15 days, Net 30 days), but is not required to make payment before 30

days. Payment terms for less than thirty-(30) days will not be considered and may cause your entire proposal to be

considered non-compliant.

(Optional: Maximum 1000 characters allowed)

5 Corporations

Corporations must be duly authorized to do business and be in good standing under The Laws Of The State Of

Tennessee.

6 Licenses, Permits and Certificates

Proposer must have all Licenses, Permits and Certificates of Insurance required by The Federal and State Laws for

the performance of this Contract. The Purchasing Department reserves the right to require any Proposer to provide

evidence of possession of all Licenses, Permits and Certificates of Insurance. Company must be a licensed partner

of the University. Supplier can register at https://brandmanager360.com/account/registerapplicant.

Yes, I will comply

(Optional: Check if applicable)

7 Number of Years in Business

Company must have been in business providing commodity or service for three (3) years. Enter the number of

years your company has been in business.

(Required: Numbers only)

8 Award Criteria (ALL or NONE)

An award will be made to the lowest responsive and responsible bidder for ALL items as specified, not individual

lines, based on the following:

- Price

- Delivery (freight/shipping included in pricing)

- Ability to perform

- Conformity to specifications

- Approval of Samples

- Willing to accept a University Purchase Order

Yes, I will comply

(Required: Check if applicable)

Page 3 of 16 pages

Deadline: 2/21/2024 03:00 PM (CT)

182013451 Addendum 2

9 Delivery Date

All items should be delivered to the MTSU campus, by Friday, April 5, 2024, so our Warehouse will have time to re-

locate items to the Office of New Student and Family Programs.

Yes, I will comply

(Required: Check if applicable)

1 Samples Prior to Award

0 Samples of the blue athletic shirts, polos for both men and women, backpack and rain jacket will be required for

departmental review prior to awarding of the bid. Other samples of items in bid may be requested. ALL samples will

be sent at NO CHARGE with return shipping label included, unless supplier does not want items to be returned. If

sample items are not to be returned to supplier, this should be noted by supplier in paperwork included with

samples.

Yes, I will comply

(Required: Check if applicable)

1 Vendor Note: Product Questions and Information

1 For questions on the particular product specifications listed on this bid, please email buyer at

tracy.kinderdine@mtsu.edu by 10am CT on 2/13/24. All answers will be emailed to prospective bidders by 2:00 CT

on 2/15/24 with bid opening date to remain unchanged. No questions will be accepted after 10AM CT on 2/13/24.

1 Firm Price Period

2 Proposer agrees that their bid prices and/or bid discounts will be firm for (number of days). If none stated, University

will attribute 60 days.

(Required: Maximum 1000 characters allowed)

1 Freight on Board (FOB)

3 All Quotations shall be FOB destination. The Term FOB destination shall mean Delivered as specified on the

purchase order with all charges for Transportation and Unloading prepaid by the Vendor/Contractor. All Prices

should include freight and shipping charges. Failure to include these charges shall cause forfeiture of all rights to

collect freight.

Yes, I will comply

(Required: Check if applicable)

1 Independent Price Determination

4 No Proposal shall be considered for award if the price in the proposal was not quoted independently and without

collusion, consultation, communication or agreement relating to any pricing matter with any other Proposer or with

any of Proposers competitors.

Proposers may not submit more than one proposal, nor submit multiple proposals in different forms; including, but

not limited to, submitting a proposal as a Prime Proposer and as a Subcontractor to another prime Proposer. It is

acceptable for an entity to be a subcontractor for more than ONE Proposer.

NOTE: If price-fixing, pricing collusion, multiple proposal submission, or any other behavior prohibited by the terms

contained herein are detected at any time during the course of the contract, the contract shall be deemed null and

void.

Yes, I will comply

(Required: Check if applicable)

Page 4 of 16 pages

Deadline: 2/21/2024 03:00 PM (CT)

182013451 Addendum 2

1 Assignment and Subcontracting

5 Proposer must identify any intended subcontracts, indicating the scope of work to be subcontracted and the

name(s) of potential sub-Bank(s). All subcontracts are subject to approval by University. Despite the existence of

subcontracts, the Proposer who is awarded the contract pursuant to this bid will remain responsible for all work

performed or duties owing under the contract.

(Optional: Maximum 1000 characters allowed)

1 Reference all Addenda

6 All Proposers shall respond to this ITB as well as any exhibits, attachments or amendments thereto. Vendors must

furnish specifications, which permit quality determination. Specifications based on brand names are not intended to

exclude similar products of comparable quality, unless otherwise stated.

1 Waiver of Minor Deviations

7 Institution may waive minor variances in a Vendor’s proposal. Such a waiver does not change the specifications of

the ITB.

1 Tax Exempt Institution

8 MTSU is tax exempt and therefore does not pay sales tax. Vendors making improvements or additions to, or

performing repair work on real property for Institution are liable for any applicable sales or use tax on tangible

personal property used in connection with the contract or furnished to vendors by the state for use under the

contract. A copy of the Tax Exempt Certificate will be provided to the successful bidder.

1 Prohibition on Hiring Illegal Immigrants

9 In compliance with the requirements of Tennessee Code Annotated Section 12-4-124, Contractor hereby attests

that it shall not knowingly utilize the services of an illegal immigrant in the United States in the performance of this

Agreement and shall not knowingly utilize the services of any subcontractor who will utilize the services of an illegal

immigrant in the United States in the performance of this Agreement.

Yes, I will comply

(Required: Check if applicable)

2 State Contracts

0 Procurement Services reserves the right to utilize existing Institution Contracts, Tennessee Board of Regents

authorized Contracts, University of Tennessee Contracts and State of Tennessee Contracts to fulfill part or all of any

Contract when it is deemed to be in the best interests of the Institution.

2 Tennessee Sales and Use Tax Registration

1 A) Before a purchase resulting from this ITB can be made, the apparent successful Bidder must be registered with

the Tennessee Department of Revenue for the collection of Tennessee sales and use tax and must provide a copy

of its registration to Institution’s Office of Procurement Logistic Services. This is a mandatory requirement for an

award of any purchase or contract pursuant to this solicitation

B) However, nothing in this section shall require a Bidder to register if the Bidder does not make sales to customers

in Tennessee of taxable goods or services. IF the Vendor does not make sales to customers in Tennessee of

taxable goods or services, by its signature on this ITB, it is certifying to the Institution that it does not make sales to

customers in Tennessee of taxable goods or services.

[Vendor Must Select and Provide] Yes - I have attached Sales & Use Tax Certificate

No - I do not sell goods or services in Tennessee

(Required: Check only one)

Page 5 of 16 pages

Deadline: 2/21/2024 03:00 PM (CT)

182013451 Addendum 2

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Customs and Parent Association Items for 2024

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