Electromechanical Dual Column, Table-Mounted, 50kN Test Machine

Agency:	Middle Tennessee State University
State:	Tennessee
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies 66 - Instruments and Laboratory Equipment J - Maintenance, Repair, and Rebuilding of Equipment
Posted:	Feb 23, 2024
Due:	Mar 7, 2024
Solicitation No:	182839819
Publication URL:	To access bid details, please log in.

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182839819

Electromechanical Dual Column, Table-Mounted, 50kN Test

Machine

Issue Date: 2/23/2024

Response Deadline: 3/7/2024 03:00 PM (CT)

Contact Information

Contact: Melisa Warner Procurement Specialist

Address: Procurement Logistic Services

Middle Tennessee State University

1500 Greenland Drive, P O Box 18

Murfreesboro, TN 37132

Phone: 1 (615) 898-2511

Fax:

1 (615) 898-5597

Email: melisa.warner@mtsu.edu

Page 1 of 9 pages

Deadline: 3/7/2024 03:00 PM (CT)

182839819

Event Information

Number:

182839819

Title:

Electromechanical Dual Column, Table-Mounted, 50kN Test Machine

Type:

ITB (Sealed)

Issue Date:

2/23/2024

Response Deadline: 3/7/2024 03:00 PM (CT)

Ship To Information

Contact: Receiving Department

Address: Middle Tennessee State University

1672 Greenland Drive

Murfreesboro, TN 37132

Phone: 1 (615) 898-2959

Billing Information

Contact: Accounting Services

Address: Middle Tennessee State University

CAB 106 CART

Murfreesboro, TN 37132

Phone: 1 (615) 898-2940

Email: invoice@mtsu.edu

Bid Attachments

BID_TERMS_AND_CONDITIONS_Oct_2018.pdf

Download

MTSU Procurement Services Standard Bid Terms and Conditions

Ethnicity_Report_Form.doc

Download

Save to your computer and complete, then attach to your bid before completing. NOTE: If you have an ethnicity report

on file in MTSU Procurement it is not necessary to complete this form again.

W9 2023.pdf

Download

Please complete the attached W9 if you do not already have one on file with the university.

Bid Attributes

1 MTSU Standard Terms and Conditions

I have read and understand Middle Tennessee State University's Standard Terms and Conditions.

Yes, I will comply

(Required: Check if applicable)

2 Other TBR, UTK Institutions and State of Tennessee

I certify that if selected as the successful proposer, this proposal may be applied to all TBR Member Institutions, with

the option for the University of Tennessee System of Higher Education and the State of Tennessee Departments to

utilize the resulting Agreement. This does not mean that other TBR, UTK, institutions or State of Tennessee

Departments are required to purchase under this Bid/Contract.

Yes, I will comply

(Required: Check if applicable)

3 Other MTSU Departments

I certify that if selected as the successful proposer, this proposal may be applied to other MTSU Departments. This

does not mean that other departments are required to purchase under this ITB.

Yes, I will comply

(Required: Check if applicable)

Page 2 of 9 pages

Deadline: 3/7/2024 03:00 PM (CT)

182839819

4 Payment Term Discount

The University is governed by the Tennessee Prompt Pay Act of 1985 which allows 45 days for payment of invoice.

It is common practice to pay all legitimate charges within a thirty (30) day period from receipt of undisputed invoice.

A prompt payment discount will be considered in the award process when given for 30 days (Ex. 1%/15 days, Net 30

days). Proposer is not required to submit a payment discount, however the University will attempt to take advantage

of any payment discounts when offered (Ex. 1%/15 days, Net 30 days), but is not required to make payment before

30 days. Payment terms for less than thirty (30) days will not be considered and may cause your entire proposal be

considered non-compliant.

(Required: Maximum 1000 characters allowed)

5 Corporations

Corporations must be duly authorized to do business and be in good standing under The Laws Of The State Of

Tennessee.

6 Licenses, Permits, and Certificates

All Proposers must have all Licenses, Permits, and Certificates required by Federal and State Laws for the

performance of this Contract. Procurement Services reserves the right to require Vendors to provide evidence of

possession of all Licenses, Permits, and Certificates. Failure to provide the documents upon request will cause your

bid to be considered as non-responsive and cause the vendor to be removed from receiving future bid notifications.

Yes, I will comply

(Required: Check if applicable)

7 Award Criteria

An award for this shall be made to the lowest responsive and responsible bidder considering the following:

- Price

- Ability to perform

- Conformity to specifications

- Freight/shipping included in pricing

- Required submittals

- Equipment must be delivered on-site by June 15, 2024 (this will be a factor in the award process)

- Willing to accept a University Purchase Order

Failure to complete Bid Form or comply otherwise with the Bid Requirements and Specifications, may be cause for

rejection of bid.

8 State Contracts

Procurement Services reserves the right to utilize existing Institution Contracts, Tennessee Board of Regents

authorized Contracts, University of Tennessee Contracts and State of Tennessee Contracts to fulfill part or all of any

Contract when it is deemed to be in the best interests of the Institution.

9 Assignment and Subcontracting

Proposer must identify any intended subcontracts, indicating the scope of work to be subcontracted and the

name(s) of potential sub-Bank(s). All subcontracts are subject to approval by University. Despite the existence of

subcontracts, the Proposer who is awarded the contract pursuant to this bid will remain responsible for all work

performed or duties owing under the contract.

(Optional: Maximum 1000 characters allowed)

Page 3 of 9 pages

Deadline: 3/7/2024 03:00 PM (CT)

182839819

1 Independent Price Determination

0 No Proposal shall be considered for award if the price in the proposal was not quoted independently and without

collusion, consultation, communication or agreement relating to any pricing matter with any other Proposer or with

any of Proposers competitors.

Proposers may not submit more than one proposal, nor submit multiple proposals in different forms; including, but

not limited to, submitting a proposal as a Prime Proposer and as a Subcontractor to another prime Proposer. It is

acceptable for an entity to be a subcontractor for more than ONE Proposer.

NOTE: If price-fixing, pricing collusion, multiple proposal submission, or any other behavior prohibited by the terms

contained herein are detected at any time during the course of the contract, the contract shall be deemed null and

void.

Yes, I will comply

(Required: Check if applicable)

1 Firm Price Period

1 Proposer agrees that their bid prices will be firm for one (1) year from date of award. Bid discounts will be firm for

the duration of the contract.

Yes, I will comply

(Required: Check if applicable)

1 Number of Years in Business

2 Company must have been in business providing commodity for three (3) years. Enter the number of years your

company has been in business.

(Required: Numbers only)

1 Cancellation Notice

3 A Contract may be cancelled by either party with the giving of thirty-(30) days written notice of intent to cancel. In

addition, the University may cancel any Contract for cause effective immediately upon written notice of intent to

cancel. This Purchase Order is subject to the allotment of state and/or federal funds, and may be null and void

unless funds have been appropriated and are available for the purchase of the service or item, which forms the

basis of the Contract.

1 Tax Exempt Institution

4 MTSU is tax exempt and therefore does not pay sales tax. Vendors making improvements or additions to, or

performing repair work on real property for Institution are liable for any applicable sales or use tax on tangible

personal property used in connection with the contract or furnished to vendors by the state for use under the

contract. A copy of the Tax Exempt Certificate will be provided to the successful bidder.

1 Prohibition on Hiring Illegal Immigrants

5 In compliance with the requirements of Tennessee Code Annotated Section 12-4-124, Contractor hereby attests

that it shall not knowingly utilize the services of an illegal immigrant in the United States in the performance of this

Agreement and shall not knowingly utilize the services of any subcontractor who will utilize the services of an illegal

immigrant in the United State in the performance of this Agreement.

Yes, I will comply

(Optional: Check if applicable)

Page 4 of 9 pages

Deadline: 3/7/2024 03:00 PM (CT)

182839819

1 Billing Instructions

6 Billing Instructions:

The contractor shall invoice the Institution only after completion of the work described in the purchase

order/contract, and as required below prior to any payment.

The contractor shall submit an invoice, with all necessary supporting documentation, to: Institution’s billing address:

Such invoice shall clearly and accurately detail the following required information.

Invoice/reference number; (assigned by the contractor) Invoice date;

Contract and/or purchase order number; (assigned by the Institution)

Account name; procuring Department and Requestor’s Name

Account/customer number; (uniquely assigned by the contractor to the above-referenced account name; Contractor

name;

Contractor federal employer identification number;

Contractor contact (name, phone, and/or fax for the individual to

Contact with billing questions);

Contractor remittance address;

Description of delivered item or service; and total amount due for delivered item or service.

The contractor understands and agrees that the invoice shall; include only charges for service described in

contract or purchase order and in accordance with payment terms and conditions set forth in contract or purchase

order; not include any future work but will only be submitted for completed service; and not include sales tax or

shipping charges (unless otherwise stipulated in the contract or purchase order).

The contractor agrees that timeframe for payment (and any discounts) begins when the Institution is in receipt of a

correct invoice meeting the minimum requirements above.

Yes, I will comply

(Required: Check if applicable)

1 Purchase Order Release

7 A Purchase Order will be prepared and sent to the Awarded Vendor to establish contract. The University Purchase

Order will be the contract for the University. If awarded Vendor attempts to secure a signed contract after the bid

opening their bid will be rejected and University will move to the next lowest vendor.

Yes, I will comply

(Required: Check if applicable)

1 Executed Contract or Purchase Order

8 Notwithstanding any provision contained herein or in any solicitation document, submission of a bid or a proposal

shall not create rights, interests or claims of entitlement in any bidder or proposer, including the successful bidder

or proposer. Notwithstanding any action or agreement to the contrary, no such right, interest, or claim shall exist

unless and until a purchase order has been issued or a contract is fully executed.

1 Open Records Act

9 All proposals shall become public documents of the State of Tennessee, open for review by the public in

accordance with the requirements of the Tennessee Open Records Act. If an ITB is re-advertised, all prior offers

and/or proposals shall remain closed to inspection by the bidders and/or public until evaluation of the responses to

the re-advertisement is complete.

Yes, I will comply

(Required: Check if applicable)

2 Waiver of Minor Deviations

0 Institution may waive minor variances in a Vendor’s proposal. Such a waiver does not change the specifications of

the ITB.

Page 5 of 9 pages

Deadline: 3/7/2024 03:00 PM (CT)

182839819

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Electromechanical Dual Column, Table-Mounted, 50kN Test Machine

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