Sound System for Murphy Center

Agency:	Middle Tennessee State University
State:	Tennessee
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment 77 - Musical Instruments, Phonographs, and Home-Type Radios
Posted:	Feb 8, 2024
Due:	Mar 6, 2024
Solicitation No:	181369749
Publication URL:	To access bid details, please log in.

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181369749

Issue Date: 2/8/2024

Response Deadline: 3/6/2024 03:00 PM (CT)

Contact Information

Contact: Tori Ramsey

Address: Procurement Logistic Services

Middle Tennessee State University

1672 Greenland Drive, P O Box 18

Murfreesboro, TN 37132

Phone: (615) 898-5811

Email: Tori.Ramsey@mtsu.edu

Page 1 of 12 pages

Deadline: 3/6/2024 03:00 PM (CT)

181369749

Event Information

Number:

181369749

Title:

Sound System for Murphy Center

Type:

ITB (Sealed)

Issue Date:

2/8/2024

Response Deadline: 3/6/2024 03:00 PM (CT)

Ship To Information

Contact: Receiving Department

Address: Middle Tennessee State University

1672 Greenland Drive

Murfreesboro, TN 37132

Phone: 1 (615) 898-2959

Billing Information

Contact: Accounting Services

Address: Middle Tennessee State University

CAB 106 CART

Murfreesboro, TN 37132

Phone: 1 (615) 898-2940

Email: invoice@mtsu.edu

Bid Activities

Mandatory Pre-Bid Conference

2/15/2024 10:00:00 AM (CT)

Meeting will be held at 10:00 a.m. on February 15th, 2024 in Murphy Center Room 133. Bids submitted by parties not

represented at the pre-bid meeting will be rejected.

Address:

Murphy Center Conference Room

MTSU Murphy Center Room 133

2650 Middle Tennessee Blvd

Murfreesboro, TN 37130

Deadline to Submit Questions

2/22/2024 4:00:00 PM (CT)

Direct all questions by e-mail to Tori.Ramsey@mtsu.edu OR Tracy.Kinderdine@mtsu.edu citing ITB# 181369749 no

later than February 22nd, 2024 @ 4:00pm (CT). Institution will respond to all e-mailed written questions. Only written

responses to written questions will be official, binding responses. Responses to written questions will be e-mailed to

each vendor that receives this ITB and provides a single point of contact. These written responses will be

incorporated by attachment into the ITB and will be considered amendments. The name of the vendors submitting the

questions will not be disclosed in the answers. Proposer must raise any and all questions and/or concerns during the

question and clarification period.

Answers to Questions E-mailed

2/28/2024 4:00:00 PM (CT)

Institution responds to written questions via e-mail by February 28, 2024 by 4:00pm (CT).

Bid Attachments

BID_TERMS_AND_CONDITIONS_Oct_2018.pdf

Download

MTSU Procurement Services Standard Bid Terms and Conditions

Ethnicity Report Form.doc

Download

Save to your computer and complete, then attach to your bid before completing. NOTE: If you have an ethnicity report

on file in MTSU Procurement it is not necessary to complete this form again.

W9 2023.pdf

Download

Please complete attached W9

Page 2 of 12 pages

Deadline: 3/6/2024 03:00 PM (CT)

181369749

INVITATION TO BID WITH SUBMITTAL 2024 FINAL.pdf

Invitation to Bid with Submittal

Technical Requirements and Preferences Audio System Updated.pdf

Technical Requirements and Preferences Audio System

Download

Bid Attributes

1 MTSU Standard Terms and Conditions

I have read and understand Middle Tennessee State University's Standard Terms and Conditions.

Yes, will comply

(Required: Check if applicable)

2 Other MTSU Departments

I certify that if selected as the successful proposer, this proposal may be applied to other MTSU Departments. This

does not mean that other departments are required to purchase under this ITB.

Yes, I will comply

(Required: Check if applicable)

3 Other TBR, UTK Institutions and State of Tennessee

I certify that if selected as the successful proposer, this proposal may be applied to all TBR Member Institutions, with

the option for the University of Tennessee System of Higher Education and the State of Tennessee Departments to

utilize the resulting Agreement. This does not mean that other TBR, UTK, institutions or State of Tennessee

Departments are required to purchase under this Bid/Contract.

Yes, I will comply

(Required: Check if applicable)

4 Mandatory Pre-Bid Requirement

All CONTRACTORS are required to attend a MANDATORY Pre-Bid Conference on February 15th, 2024 at 10:00

a.m. at MTSU Murphy Center Room 133. The purpose of this conference is to allow potential CONTRACTORS an

opportunity to present questions and obtain clarification relative to any facet of this solicitation as well as view the

venues.

CONTRACTORS who do not attend the Pre-Bid Conference will not be considered. A list of vendors attending will

be used at the bid opening to validate each proposal submitted.

Each vendor shall fully acquaint himself/herself with conditions relating to the scope and restrictions attending the

execution of the work under the conditions of this proposal. The failure or omission of a CONTRACTOR to acquaint

himself with existing conditions shall in no way relieve him of any obligation with respect to this bid or to the contract.

Questions concerning the contents of the contract and procedural aspects of the ITB will be answered at this time.

CONTRACTORS should bring a copy of the bid with them. Any changes that may be agreed upon as a result of the

site visit will be noted in a written addendum to the bid.

Yes, I will comply

(Required: Check if applicable)

Page 3 of 12 pages

Deadline: 3/6/2024 03:00 PM (CT)

181369749

5 Payment Term Discount

The University is governed by the Tennessee Prompt Pay Act of 1985 which allows 45 days for payment of invoice.

It is common practice to pay all legitimate charges within a thirty (30) day period from receipt of undisputed invoice.

A prompt payment discount will be considered in the award process when given for 30 days (Ex. 1%/15 days, Net 30

days). Proposer is not required to submit a payment discount, however the University will attempt to take advantage

of any payment discounts when offered (Ex. 1%/15 days, Net 30 days), but is not required to make payment before

30 days. Payment terms for less than thirty (30) days will not be considered and may cause your entire proposal be

considered non-compliant.

(Required: Maximum 1000 characters allowed)

6 State Contracts

Procurement Services reserves the right to utilize existing Institution Contracts, Tennessee Board of Regents

authorized Contracts, University of Tennessee Contracts and State of Tennessee Contracts to fulfill part or all of any

Contract when it is deemed to be in the best interests of the Institution.

7 Corporations

Corporations must be duly authorized to do business and be in good standing under The Laws Of The State Of

Tennessee.

8 Licenses, Permits, and Certificates

All Proposers must have all Licenses, Permits, and Certificates required by Federal and State Laws for the

performance of this Contract. Procurement Services reserves the right to require Vendors to provide evidence of

possession of all Licenses, Permits, and Certificates. Failure to provide the documents upon request will cause your

bid to be considered as non-responsive and cause the vendor to be removed from receiving future bid notifications.

Yes, I will comply

(Required: Check if applicable)

9 Tennessee Contractor's License

All Proposers are advised that if their bid should equal or exceed $25,000.00, they are required to be licensed by

The State Of Tennessee Board Of General Contractors and that pursuant to TCA 62-6-119. Include a copy of the

License, License Number, Date of Expiration, and the part of the classification applying to the bid. Failure to comply

will result in rejection of your bid.

(Required: Maximum 4000 characters allowed)

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Deadline: 3/6/2024 03:00 PM (CT)

181369749

1 Insurance Requirement

The Contractor shall maintain a commercial general liability policy. The commercial general liability policy shall

provide coverage which includes, but is not limited to, bodily injury, personal injury, death, property damage and

medical claims, with minimum limits of $1,000,000 per occurrence, $3,000,000 in the aggregate. The Contractor

shall maintain workers’ compensation coverage or a self-insured program as required under Tennessee law. The

Contractor shall deliver to the Institution both certificates of insurance no later than the effective date of the

Contract. If any policy providing insurance required by the Contract is cancelled prior to the policy expiration date,

the Contractor, upon receiving a notice of cancellation, shall give immediate notice to the Institution. The

enumeration in the Contract of the kinds and amounts of liability insurance shall not abridge, diminish or affect the

Contractor’s legal responsibilities arising out of or resulting from the services under this Contract.

Yes, I will comply

(Required: Check if applicable)

1 Tax Exempt Institution

1 MTSU is tax exempt and therefore does not pay sales tax. Vendors making improvements or additions to, or

performing repair work on real property for Institution are liable for any applicable sales or use tax on tangible

personal property used in connection with the contract or furnished to vendors by the state for use under the

contract. A copy of the Tax Exempt Certificate will be provided to the successful bidder.

1 Tennessee Sales and Use Tax Registration

2 A) Before a purchase resulting from this ITB can be made, the apparent successful Bidder must be registered with

the Tennessee Department of Revenue for the collection of Tennessee sales and use tax and must provide a copy

of its registration to Institution’s Office of Procurement Logistic Services. This is a mandatory requirement for an

award of any purchase or contract pursuant to this solicitation.

B) However, nothing in this section shall require a Bidder to register if the Bidder does not make sales to customers

in Tennessee of taxable goods or services. IF the Vendor does not make sales to customers in Tennessee of

taxable goods or services, by its signature on this ITB, it is certifying to the Institution that it does not make sales to

customers in Tennessee of taxable goods or services.

[Vendor Must Select and Provide] Yes - I have attached Sales & Use Tax Certificate

No - I do not sell goods or services in Tennessee

(Required: Check only one)

1 Number of Years in Business

3 Company must have been in business providing audio equipment for three (3) years. Enter the number of years

your company has been in business.

(Required: Numbers only)

1 Assignment and Subcontracting

4 Proposer must identify any intended subcontracts, indicating the scope of work to be subcontracted and the

name(s) of potential sub-Bank(s). All subcontracts are subject to approval by University. Despite the existence of

subcontracts, the Proposer who is awarded the contract pursuant to this bid will remain responsible for all work

performed or duties owing under the contract.

(Optional: Maximum 1000 characters allowed)

Page 5 of 12 pages

Deadline: 3/6/2024 03:00 PM (CT)

181369749

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Sound System for Murphy Center

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