Aviation Parts and Supplies

Agency:	Middle Tennessee State University
State:	Tennessee
Type of Government:	State & Local
Category:	25 - Vehicular Equipment Components 35 - Service & Trade Equipment
Posted:	Feb 19, 2024
Due:	Mar 5, 2024
Solicitation No:	182657961
Publication URL:	To access bid details, please log in.

Attachment Preview

182657961

Issue Date: 2/19/2024

Response Deadline: 3/5/2024 03:00 PM (CT)

Contact Information

Contact: Tracy Kinderdine Procurement Specialist

Address: Middle Tennessee State University

1672 Greenland Drive, P O Box 18

Murfreesboro, TN 37132

Phone: 1 (615) 898-5437

Fax:

1 (615) 898-5597

Email: tracy.kinderdine@mtsu.edu

Page 1 of 11 pages

Deadline: 3/5/2024 03:00 PM (CT)

182657961

Event Information

Number:

182657961

Title:

Aviation Parts and Supplies

Type:

ITB (Informal)

Issue Date:

2/19/2024

Response Deadline: 3/5/2024 03:00 PM (CT)

Ship To Information

Contact: Receiving Department

Address: Middle Tennessee State University

1672 Greenland Drive

Murfreesboro, TN 37132

Phone: 1 (615) 898-2959

Billing Information

Contact: Accounting Services

Address: Middle Tennessee State University

CAB 106 CART

Murfreesboro, TN 37132

Phone: 1 (615) 898-2940

Email: invoice@mtsu.edu

Bid Attachments

BID_TERMS_AND_CONDITIONS_April_2017.pdf

View Online

BID TERMS AND CONDITIONS-April 2017

Ethnicity Report Form.doc

View Online

Save to your computer and complete, then attach to your bid before completing. NOTE: If you have an ethnicity report

on file in MTSU Procurement it is not necessary to complete this form again.

W9 Form.pdf

Download

W9 Form

Aviation Parts LIst.xlsx

Download

Aviation Parts List

Bid Attributes

1 MTSU Standard Terms and Conditions

I have read and understand Middle Tennessee State University's Standard Terms and Conditions.

Yes, will comply

(Required: Check if applicable)

2 Other MTSU Departments

I certify that if selected as the successful proposer, this proposal may be applied to other MTSU Departments. This

does not mean that other departments are required to purchase under this ITB.

Yes, I will comply.

(Optional: Check if applicable)

Page 2 of 11 pages

Deadline: 3/5/2024 03:00 PM (CT)

182657961

3 Other TBR, UTK Institutions and State of Tennessee

I certify that if selected as the successful proposer, this proposal may be applied to all TBR Member Institutions, with

the option for the University of Tennessee System of Higher Education and the State of Tennessee Departments to

utilize the resulting Agreement. This does not mean that other TBR, UTK, institutions or State of Tennessee

Departments are required to purchase under this Bid/Contract.

Yes, I will comply

(Optional: Check if applicable)

4 Corporations

Corporations must be duly authorized to do business and be in good standing under The Laws Of The State Of

Tennessee.

5 Number of Years in Business

Company must have been in business providing commodity or services aviation supplies for a minimum of three (3)

years. Enter the number of years your company has been in retail/wholesale business.

(Required: Numbers only)

6 License and Permits

Proposer must have all Licenses and Permits and Certificates of Insurance required by The Federal and State Laws

for the performance of this Contract. The Purchasing Department reserves the right to require any Proposer to

provide evidence of possession of all Licenses and Permits and Certificates of Insurance.

Yes, I will comply

(Required: Check if applicable)

7 Prompt Payment Discount

The University is governed by the Tennessee Prompt Pay Act of 1985 which allows 45 days for payment of invoice.

It is common practice to pay all legitimate charges within a thirty (30) day period from receipt of undisputed invoice.

A prompt payment discount will be considered in the award process when given for 30 days(Ex. 1% Net 30).

Proposer is not required to submit a payment discount, however the University will attempt to take advantage of any

payment discounts when offered (Ex. 1%/15 days, Net 30 days), but is not required to make payment before 30

days. Payment terms for less than thirty-(30) days will not be considered and may cause your entire proposal be

considered non-compliant.

(Optional: Maximum 1000 characters allowed)

Page 3 of 11 pages

Deadline: 3/5/2024 03:00 PM (CT)

182657961

8 Award Criteria

An award for this bid shall be made to the lowest responsive and responsible bidder for each item, group, or total.

Award may be split when it is in the best interests of the Institution. There may multiple vendor awards based on

availability, pricing and delivery.

Additional award criteria:

- Pricing;

- Ability to perform;

- Conformity to specifications;

- Required submittals & references;

- Vendor's qualifications;

- Delivery Response Time;

- Willing to accept a University Purchase Order;

Failure to complete Bid Form or comply otherwise with the Bid Requirements and Specifications, may be cause for

rejection of bid.

Yes, I will comply

(Required: Check if applicable)

9 Freight on Board (FOB)

All Quotations shall be FOB destination. The Term FOB destination shall mean Delivered as specified on the

purchase order with all charges for Transportation and Unloading prepaid by the Vendor/Contractor. All Prices

should include freight and shipping charges. Failure to include these charges shall cause forfeiture of all rights to

collect freight.

Yes, will comply

(Required: Check if applicable)

1 Volume

0 The total purchases of any individual item on the contract is not known. The Purchasing Department does not

guarantee that the University will buy any amounts of any specified item or any total amount.

Yes, I Understand

(Optional: Check if applicable)

1 Brand/Model or equivalent

1 Specifications: Reference to available specifications shall be sufficient to make the terms of the specifications

binding on the bidder. The use of the name of a manufacturer, or any special brand or make in describing an item

does not restrict the bidder to that manufacturer or specific article, unless specifically stated. Equal products of

other manufacturers will be considered if proof of equality is provided as part of the bid. Bidders are required to

notify the Institution's ITB Buyer whenever specifications/procedures are not perceived to be fair and open. All

suggestions or objections shall be made in writing and received by the ITB Buyer at least three (3) working days

prior to the bid opening. The articles on which the bids are submitted must be equal or superior to that specified.

Informative and Descriptive Literature: The bidder must show brand or trade names of the articles bid, when

applicable. It shall be the responsibility of the vendor, including vendors whose product is referenced; to furnish with

the bid such specifications, catalog pages, brochures or other data as will provide an adequate basis for

determining the quality and functional capabilities of the product offered. Failure to provide this data may be

considered valid justification for rejection of bid

1 Purchase Order

2 Notwithstanding any provision contained herein or in any solicitation document, submission of a bid or a proposal

shall not create rights, interests or claims of entitlement in any bidder or proposer, including the successful bidder

or proposer. Notwithstanding any action or agreement to the contrary, no such right, interest, or claim shall exist

unless and until a purchase order has been issued.

Page 4 of 11 pages

Deadline: 3/5/2024 03:00 PM (CT)

182657961

1 Returns/Refunds

3 Inferior or subpar items will be returned at Vendor's expense either for free replacement or full credit.

Yes, I will comply.

(Required: Check if applicable)

1 Tax Exempt Institution

4 MTSU is tax exempt and therefore does not pay sales tax. Vendors making improvements or additions to, or

performing repair work on real property for Institution are liable for any applicable sales or use tax on tangible

personal property used in connection with the contract or furnished to vendors by the state for use under the

contract. A copy of the Tax Exempt Certificate will be provided to the successful bidder.

1 Tennessee Sales and Use Tax Registration

5 A) Before a purchase resulting from this ITB can be made, the apparent successful Bidder must be registered with

the Tennessee Department of Revenue for the collection of Tennessee sales and use tax and must provide a copy

of its registration to Institution’s Office of Procurement Logistic Services. This is a mandatory requirement for an

award of any purchase or contract pursuant to this solicitation

B) However, nothing in this section shall require a Bidder to register if the Bidder does not make sales to customers

in Tennessee of taxable goods or services. IF the Vendor does not make sales to customers in Tennessee of

taxable goods or services, by its signature on this ITB, it is certifying to the Institution that it does not make sales to

customers in Tennessee of taxable goods or services.

[Vendor Must Select and Provide] Yes - I have attached Sales & Use Tax Certificate

No - I do not sell goods or services in Tennessee

(Required: Check only one)

1 Billing Instructions

6 Billing Instructions:

The contractor shall invoice the Institution only after completion of the work described in the purchase

order/contract, and as required below prior to any payment.

The contractor shall submit an invoice, with all necessary supporting documentation, to: Institution’s billing address:

Such invoice shall clearly and accurately detail the following required information.

Invoice/reference number; (assigned by the contractor) Invoice date;

Contract and/or purchase order number; (assigned by the Institution)

Account name; procuring Department and Requestor’s Name

Account/customer number; (uniquely assigned by the contractor to the above-referenced account name; Contractor

name;

Contractor federal employer identification number;

Contractor contact (name, phone, and/or fax for the individual to

Contact with billing questions);

Contractor remittance address;

Description of delivered item or service; and total amount due for delivered item or service

The contractor understands and agrees that the invoice shall; include only charges for service described in

contract or purchase order and in accordance with payment terms and conditions set forth in contract or purchase

order; not include any future work but will only be submitted for completed service; and not include sales tax or

shipping charges (unless otherwise stipulated in the contract or purchase order).

The contractor agrees that timeframe for payment (and any discounts) begins when the Institution is in receipt of a

correct invoice meeting the minimum requirements above.

Yes, I agree

(Required: Check if applicable)

Page 5 of 11 pages

Deadline: 3/5/2024 03:00 PM (CT)

182657961

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Aviation Parts and Supplies

Attachment Preview

See also