Dry Cleaning Services for Public Safety

Agency:	Middle Tennessee State University
State:	Tennessee
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Apr 19, 2024
Due:	May 6, 2024
Solicitation No:	184854196
Publication URL:	To access bid details, please log in.

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184854196 Addendum 1

Issue Date: 4/9/2024

Response Deadline: 5/6/2024 03:00 PM (CT)

Contact Information

Contact: Melisa Warner Procurement Specialist

Address: Procurement Services

Middle Tennessee State University

P. O. Box 18

Murfreesboro, TN 37132

Phone: 1 (615) 898-2511

Fax:

1 (615) 898-5597

Email: melisa.warner@mtsu.edu

Page 1 of 10 pages

Deadline: 5/6/2024 03:00 PM (CT)

184854196 Addendum 1

Event Information

Number:

184854196 Addendum 1

Title:

Dry Cleaning Services for Public Safety

Type:

ITB (Informal)

Issue Date:

4/9/2024

Response Deadline: 5/6/2024 03:00 PM (CT)

Ship To Information

Contact: Receiving Department

Address: Middle Tennessee State University

1672 Greenland Drive

Murfreesboro, TN 37132

Phone: 1 (615) 898-2959

Billing Information

Contact: Accounting Services

Address: Middle Tennessee State University

CAB 106 CART

Murfreesboro, TN 37132

Phone: 1 (615) 898-2940

Email: invoice@mtsu.edu

Bid Activities

Deadline to Submit Questions

4/16/2024 4:00:00 PM (CT)

Direct all questions via e-mail to Melisa.Warner@mtsu.edu citing ITB#184854196. The University will only respond to

emailed written questions.

University Responds to Written Questions

4/23/2024 4:00:00 PM (CT)

University will respond to written questions via email. Only emailed, written responses are official and binding.

Bid Attachments

BID_TERMS_AND_CONDITIONS_Oct_2018.pdf

Download

BID_TERMS_AND_CONDITIONS_Oct_2018

Ethnicity Report Form.doc

Download

Save to your computer and complete, then attach to your bid before completing. NOTE: If you have an ethnicity report

on file in MTSU Procurement it is not necessary to complete this form again.

Dry Cleaning Specifications.docx

Download

Dry Cleaning Specifications/Pricing

Addendum #1 to Dry Cleaning Services for Public Safety.pdf

Download

Answers to Questions Concerning Dry Cleaning Services for Public Safety

Bid Attributes

1 MTSU Standard Terms and Conditions

I have read and understand Middle Tennessee State University's Standard Terms and Conditions.

Yes, will comply

(Required: Check if applicable)

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Deadline: 5/6/2024 03:00 PM (CT)

184854196 Addendum 1

2 Other TBR, UTK Institutions and State of Tennessee

I certify that if selected as the successful proposer, this proposal may be applied to all TBR Member Institutions, with

the option for the University of Tennessee System of Higher Education and the State of Tennessee Departments to

utilize the resulting Agreement. This does not mean that other TBR, UTK, institutions or State of Tennessee

Departments are required to purchase under this Bid/Contract.

Yes, I will comply

(Optional: Check if applicable)

3 Other MTSU Departments

I certify that if selected as the successful proposer, this proposal may be applied to other MTSU departments. This

does not mean that other MTSU departments are required to purchase under this ITB.

Yes, I will comply.

(Required: Check if applicable)

4 Payment Term Discount

The University is governed by the Tennessee Prompt Pay Act of 1985 which allows 45 days for payment of invoice.

It is common practice to pay all legitimate charges within a thirty (30) day period from receipt of undisputed invoice.

A prompt payment discount will be considered in the award process when given for 30 days (Ex. 1% Net 30).

Proposer is not required to submit a payment discount; however, the University will attempt to take advantage of any

payment discounts when offered (Ex. 1%/15 days, Net 30 days), but is not required to make payment before 30

days. Payment terms for less than thirty-(30) days will not be considered and may cause your entire proposal to be

considered non-compliant.

(Optional: Maximum 1000 characters allowed)

5 Corporations

Corporations must be duly authorized to do business and be in good standing under The Laws Of The State Of

Tennessee.

6 Licenses, Permits, Certificates

Proposer must have all Licenses, Permits and Certificates required by Federal and State Laws for the performance

of this Contract. Procurement Services reserves the right to require Vendors to provide evidence of possession of

all Licenses, Permits and Certificates. Failure to provide the documents upon request will cause your bid to be

considered as non-responsive and cause the vendor to be removed from receiving future bid notifications.

7 Award Criteria

An award shall be made to the lowest responsive and responsible bidder for all items considering the following:

Price

Ability to Perform

Conformity to specifications

Delivery time as to items ready for pickup as stated in specifications

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Deadline: 5/6/2024 03:00 PM (CT)

184854196 Addendum 1

8 State Contracts

Procurement Services reserves the right to utilize existing Institution Contracts, Tennessee Board of Regents

authorized Contracts, University of Tennessee Contracts and State of Tennessee Contracts to fulfill part or all of any

Contract when it is deemed to be in the best interests of the Institution.

9 Assignment and Subcontracting

Proposer must identify any intended subcontracts, indicating the scope of work to be subcontracted and the

name(s) of potential sub-contractor(s). All subcontracts are subject to approval by the University. Despite the

existence of subcontracts, the Proposer who is awarded the contract pursuant to this bid will remain responsible for

all work performed or duties owing under the contract.

(Optional: Maximum 1000 characters allowed)

1 Contract Term Period

Departmental contract beginning approximately July 1, 2024 with four (4) options to extend for a period of twelve

(12) months each by the University. A 12-month period may be divided when contract is awarded in any month other

than July. It is understood and agreed that Procurement Services reserves the right to extend the contract period

resulting from this bid a maximum of one hundred and eighty (180) days beyond the normal expiration date of such

contract. Not to exceed a total of sixty-(60) months, per TCA Statute limiting term contracts to sixty-(60) months.

Yes, I agree

(Required: Check if applicable)

1 Firm Price Period

1 Proposer agrees that their bid prices will be firm for one (1) year from date of award and any bid discounts will

remain fixed for the entire contract.

Yes, I Agree

(Required: Check if applicable)

1 Volume

2 The total purchases of any individual item on the contract is not known. Procurement Services does not guarantee

that the University will buy any amounts of any specified item or any total amount. If selected as the successful

proposer, this proposal may be applied to other MTSU departments.

1 Number of Years in Business

3 Company must have been in business providing commodity or service for three (3) years. Enter the number of

years your company has been in business.

(Required: Numbers only)

1 Cancellation Notice

4 Any Contract may be canceled by either party with the giving of thirty (30) days written notice of intent to cancel. In

addition, the University may cancel any Contract for cause effective immediately upon written notice of intent to

cancel. This Purchase Order is subject to the allotment of state and/or federal funds, and may be null and void

unless funds have been appropriated and are available for the purchase of the service or item, which forms the

basis of the Contract.

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Deadline: 5/6/2024 03:00 PM (CT)

184854196 Addendum 1

1 Cancellation - Termination for Convenience

Cancellation - Termination for Convenience: The Institution may terminate this contract without cause. Said

termination shall not be deemed a breach of contract by the Institution. The Institution shall give the

vendor/contractor at least ninety (90) days written notice before the effective cancellation date. The

vendor/contractor shall be entitled to receive compensation for goods shipped or services satisfactorily completed

as of the cancellation date, but in no event shall the Institution be liable to the vendor/contractor for compensation

for any goods or services which have not been rendered. Upon such termination, the vendor/contractor shall have

no right to any actual general, special, incidental, consequential, or any other claims whatsoever of any description

or amount.

Yes, I agree

(Required: Check if applicable)

1 Cancellation - Termination For Cause

Cancellation - Termination for Cause: If the vendor/contractor fails to fulfill its obligations under this contract in a

timely or proper manner, or if the vendor/contractor violates any terms of this contract, the institution shall have the

right to immediately terminate the contract upon written notice of intent to cancel. The institution shall have the right

to withhold payment in excess of fair compensation for completed services. Notwithstanding the above, the

contractor shall not be relieved of liability to the state for damages sustained by virtue of any breach of this contract

by the contractor. At the end of any fiscal year any contract may be canceled by the institution without notice, in the

event that funds to support the contract become unavailable.

Yes, I agree

(Required: Check if applicable)

1 Request for Price Change

Written requests for price changes in Term Contracts after the Firm Price Period may be submitted in writing to

Procurement Services. Any increase will be based on the Vendor/Contractor's actual cost increase only as shown in

written documentation.

All requests for Price Increases must be in writing must not constitute increases in profit and must contain data

establishing or supporting the General or Industry-Wide nature of the change.

At the option of the Purchasing Department: (1) The request may be granted, (2) The Contract may be cancelled

and awarded to the next lowest Responsive and Responsible Bidder whose Bid meets the requirements and criteria

set forth in the Invitation to Bid, (3) The Commodity/Service may be Readvertised for Award and Subsequent

Cancellation, or (4) Continue the Contract without change.

Procurement Services will accept or reject all such written requests within thirty-(30) days of the Date of Receipt. If

approved, Procurement Services will notify the Contractor of the date the Increase will be effective.

Contractors must honor all Purchase Orders dated up to thirty-(30) days subsequent to the Price Change Request

at the Original Price. Contractors shall report Price Decreases immediately upon receipt of the decrease, and the

Institution shall receive Proportionate Price Reductions.

1 Tax Exempt Institution

8 MTSU is tax exempt and therefore does not pay sales tax. Vendors making improvements or additions to, or

performing repair work on real property for Institution are liable for any applicable sales or use tax on tangible

personal property used in connection with the contract or furnished to vendors by the state for use under the

contract. A copy of the Tax Exempt Certificate will be provided to the successful bidder.

Page 5 of 10 pages

Deadline: 5/6/2024 03:00 PM (CT)

184854196 Addendum 1

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Dry Cleaning Services for Public Safety

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