UP-Zero Emissions Fleet Plan
| Agency: | Pennsylvania State University |
|---|---|
| State: | Pennsylvania |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Jan 16, 2024 |
| Due: | Feb 12, 2024 |
| Solicitation No: | 00-09335.00 |
| Publication URL: | To access bid details, please log in. |
UP-Zero Emissions Fleet Plan
Project Number:
00-09335.00
Project Status:
Design Professional Selection
Campus:
Project Stage:
RFP
Project Description:
The Pennsylvania State University is soliciting proposals for the creation of a Zero Emissions Fleet Plan for the University Park Campus.
PSU Project Leader:
RFP Due Date:
Monday, February 12, 2024 - 12:00pm
Bid Date and Time:
Monday, February 12, 2024 - 12:00pm
Additional Information:
Penn State will provide essential data and resources electronically to firms that confirm interest in submitting a proposal to aid in proposal preparation. If you are interested in responding to this RFP, please promptly notify Kurt Coduti, Penn State Project Manager, via email at khc3@psu.edu .
Attachments:
| Attachment | Size |
| Attachment | Size |
| RFP UP-Zero Emission Fleet | 272.91 KB |
Company Name:
Penn State
Contact Name:
Kurt Coduti
Email:
Attachment Preview
DATE:
SUBJECT:
TO:
January 12, 2024
RFP for Zero Emissions Fleet Plan
Penn State University Park
Penn State Project No. 00-09335.00
Prospective Professional Services Provider
A. INTRODUCTION
The Pennsylvania State University is soliciting proposals for the creation of a Zero Emissions Fleet Plan for
the University Park Campus.
Penn State will provide essential data and resources electronically to firms that confirm interest in submitting
a proposal to aid in proposal preparation. If you are interested in responding to this RFP, please promptly
notify Kurt Coduti, Penn State Project Manager, via email at khc3@psu.edu.
B. PROJECT OVERVIEW AND GOALS
Penn State owns and operates more than 3,100 motorized vehicles across the University Park campus. These
vehicles are either managed through their lifecycle by the Transportation Services Department or by individual
departments and units. The vehicle types range from small passenger vehicles to heavy specialized
equipment. Notably, Penn State has already undertaken initiatives to reduce fleet emissions, including the
incorporation of electric vehicles, clean fuel vehicles, and alternative-fueled vehicles.
Penn State is committed to a 100% reduction in greenhouse gas emissions by 2035. To support this goal,
Penn State is exploring the implementation of a zero-emission fleet plan.
For the scope of this plan, the primary focus is on the passenger and light-duty vehicles, considering their
feasibility and immediate impact due to the high volume and potential emission reductions.
The plan primarily aims to:
• Eliminate the emissions produced by University Park’s passenger and light duty vehicle fleet by
transitioning to zero-emission vehicles.
• Demonstrate Penn State’s commitment to sustainability and raise awareness about sustainable
practices.
• Enhance the efficiency of the Penn State’s transportation system by adopting advanced
technologies.
• Attain potential cost savings in the long run through reduced fuel and maintenance expenses.
• Understand the necessary infrastructure and cost implications to support the transition to a zero-
emissions fleet.
• Initiate a cultural shift and increase awareness among Penn State’s community about the benefits
and adoption of alternative vehicles.
C. SCOPE OF WORK & DELIVERABLES
Penn State will issue a separate “Form of Agreement 1-S” for the professional services on this project. In
submitting a proposal for this project, the Professional is acknowledging that they concur with,
without exceptions, the terms, conditions and provisions as contained in the latest version of Penn
State’s “Form of Agreement 1-S. The agreement can be found at the following hyperlink under “00 52 00
Professional Agreements”:
https://oppwiki.atlassian.net/wiki/spaces/OPPDCS/pages/5409499/Division+00+-+Procurement+and+Contracting+Requirements
In general, the Professional’s responsibilities for this project include, but are not limited to, the following:
The Pennsylvania State University
RFP for Zero Fleet Emissions Study
January 12, 2024
1. In accordance with Penn State’s eBuilder User Manuals, utilize eBuilder for contracting, invoicing,
and document storage, including adherence to the file naming convention.
2. (Initial Assessment): Conducting a thorough assessment of the existing fleet system, including
vehicle types, vocations, milage, fuel consumption, emissions data, infrastructure, and
operational processes.
3. (Stakeholder Engagement): Organizing, developing, and executing an inclusive engagement
strategy, incorporating surveys, meetings, interviews, and other interactive methods to gather
comprehensive input from diverse transportation stakeholders, including Fleet Services, Office of
Physical Plant (OPP), Penn State Aviation Center, Housing & Food Services, Intercollegiate
Athletics (ICA), and academic bodies like the Larson Transportation Institute.
4. (Research and Analysis): Exploring and evaluating various alternative fuels and technologies
suitable for achieving zero emissions within the campus transportation system. Assess feasibility,
cost-effectiveness, seasonal weather effects and environmental impact.
5. (Recommendations and Strategies): Generating a comprehensive set of recommendations and
strategies to transition passenger and light duty vehicles within the fleet to zero emissions. This
includes plans for vehicle replacement and/or retrofitting, refueling infrastructure development,
and operational changes, along with identifying opportunities to incorporate staff
training/education programs.
6. (Vehicle Acquisition Schedule): Providing a vehicle acquisition schedule for transitioning the fleet
to various zero-emission technologies. Factoring in commercial availability, available incentives,
and the existing fleet replacement schedule, with a target to achieve zero emissions fleet by
2035.
7. (Infrastructure Planning): Providing detailed recommendations for essential infrastructure, such
as charging stations, fueling stations, maintenance facilities, and other necessary support
systems for zero-emission transportation. This includes conducting projected additional load
assessments and required additional energy generation.
8. (Future Considerations): Designing a plan that allows for scalability and potential expansion of
the zero-emission fleet in the future, considering advancements in technology and evolving
needs.
9. (Key Performance Indicators): Developing appropriate Key Performance Indicators (KPIs) to
measure the success of the plan. Define quantifiable metrics and benchmarks to evaluate the
plan's effectiveness.
10. (Financial Analysis): Conducting a thorough financial analysis detailing the costs associated with
transitioning to a zero-emission fleet. Include initial investment, operational expenses, potential
savings, funding opportunities, and financing options.
11. (Meetings): Provide an agenda in advance and conduct weekly progress meetings with Penn
State’s Core Committee virtually to provide progress updates, discuss findings, and ensure
alignment with project objectives. Document and distribute meeting minutes to the Core
Committee within three (3) business days of the meeting.
12. (Presentations): Prepare and conduct separate virtual PowerPoint presentations on the
preliminary and final reports for the Penn State Core Committee and Executive Committee.
13. (Deliverables): The following deliverables shall be uploaded to the appropriate folder in eBuilder:
o Progress Meeting minutes.
o Quarterly progress reports.
o Preliminary and Final Reports, including an executive summary and an appendix with all
supporting documentation gathered for the study.
o Core Committee and Executive Committee Presentations for the preliminary and final
reports.
Page 2 of 4
The Pennsylvania State University
RFP for Zero Fleet Emissions Study
January 12, 2024
D. ANTICIPATED SCHEDULE MILESTONES
• Deadline for RFP Questions
=
• RFP Responses Due:
=
• Consultant Selection
=
• *Notice to Proceed
=
• Preliminary Report Submission
=
• Presentations of Preliminary Report =
by noon on February 5, 2024
by noon on February 12, 2024
week of February 26, 2024
April 1, 2024
July 1, 2024
week of July 8, 2024
• Final Report Submission
• Presentations of Final Report
=
August 5, 2024
=
week of August 12, 2024
*The study is expected to start immediately following issuance of a fully executed professional agreement for
these services in eBuilder or upon receipt of a written Notice to Proceed.
E. PROPOSAL REQUIREMENTS
If your firm is interested in pursuing this study, please email the information requested below in PDF format
suitable for electronic distribution to khc3@psu.edu no later than February 12, 2024, at Noon. Please prepare
your response in the order of the requested information to aid in the proposal review and selection process.
Proposals shall be provided in an 8 ½ x 11-inch format, a minimum of 11-point font, and limited to a cover
letter plus twenty-six (26) single sided pages or 13 double sided pages. The cover letter, table of contents,
and divider pages will not count towards the page limitation.
The cover letter shall be a maximum of one-page and should include the following at a minimum:
• Penn State Project Number
• Contact information (mailing address, phone, and email) for the main point of contact
• A summary of why your team is best suited for this project.
• Statement of certification that all information provided in the proposal is accurate and that you
concur with, without exception, the terms, conditions and provisions as contained in Penn State’s
most current version of “Form of Agreement 1-S” which will be utilized for this project.
Please provide a concise response that includes the following information:
1. Describe your approach to this study. Include a description of the proposed scope of work your firm
will provide, including the various tasks, deliverables, and meetings that will be provided on this
project.
2. Identify and discuss the issues that, in your opinion, are the key drivers of this type of project and
illustrate these with examples of your previous work.
3. Experience of the firm and sub-consultants in the past five (5) years on projects similar to the one
proposed. It is encouraged to list higher education experience. List for each the size and project
duration.
4. Qualifications and experience of the lead team members to be assigned to this project. Provide an
organizational chart and a clear indication of the roles to be performed by each individual.
5. A detailed project schedule depicting the various tasks and critical milestones. Allow two weeks for
Penn State review of the preliminary and final reports.
6. Proposed not-to-exceed amount for Basic Services, including the proposed hours for each team
member per task and the total number of hours for each team member and the entire team for the
project.
7. Not-to-exceed amount for reimbursable expenses associated with fee above. Identify what type of
expenses will be charged. Expenses, if applicable, shall be billed without markup. Please review
Page 3 of 4
The Pennsylvania State University
RFP for Zero Fleet Emissions Study
January 12, 2024
section 7.2 Reimbursable Expenses in the “Form of Agreement 1-S” to determine if the compensation
for Reimbursable Expenses will be included with Basic Services.
8. Professional’s billable hourly rates.
F. RFP RESPONSE CONDITIONS
Penn State does not obligate itself to make the selection for these Professional services based on lowest cost
and reserves the right to reject all responses. PSU further reserves the right to waive any informality in any or
all responses, and to reject or accept any response or portion thereof. Our intent is to identify the firm that
provides the best fit with Penn State’s perceived need. This firm will balance quality, cost, and service.
If it becomes necessary to revise any part of this RFP an amendment will be issued to all firms who confirm
interest in responding to this RFP.
Sincerely,
Kurt H. Coduti, P.E.
Project Manager
The Pennsylvania State University
Design and Construction
101D Physical Plant Building
University Park, PA 16802
Phone: (814) 863-4960
E-mail: khc3@psu.edu
Cc: R. Ward, C. Zhu, M. Hoskins, I. Al-Hinaai, X. Hu, N. Rodriguez
Page 4 of 4
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