Western Campus Preventative Maintenance of Main Electrical Equipment

Agency:	Cuyahoga Community College
State:	Ohio
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Posted:	Apr 2, 2024
Due:	Apr 25, 2024
Publication URL:	To access bid details, please log in.

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Western Campus

Preventative

Maintenance of Main

Electrical Equipment

Project Number: 7086

Cuyahoga Community College

Western Campus

11000 W. Pleasant Valley Rd.

Cleveland, Ohio 44130

REQUIREMENTS AND

SPECIFICATIONS FOR WORK SCOPE

Electrical Contracting

Bid DUE Date: April 25, 2024 by 2:00 p.m. EST

Sealed Hard Copy and must include One Electronic (jump drive) copy bids will be

received by:

Judi Cooper

Cuyahoga Community College District Office

700 Carnegie Avenue

Cleveland, Ohio 44115

Mandatory Pre-Bid meeting On-site: April 11, 2024 at 11:00 a.m. EST

Recreation Center entry at northwest corner of Main Building, Parking Lot #A off Letterman Dr.

RFI’s Deadline: April 16, 2024 by 12:00 p.m. EST

Prepared by:

Karpinski Engineering

3135 Euclid Avenue

Cleveland, Ohio 44115

Phone: (216) 391-3700

Contact: Dave Woytek, dwoytek@karpinskieng.com

Table of Contents

PROCUREMENT AND CONTRACTING REQUIREMENTS

Procurement and Contracting Requirements

Introductory Information

Table of Contents

Procurement Requirements

00 31 32..............Preventative Maintenance Program

00 41 13..............Bid Form

Contracting Requirements

00 62 46..............Contractor’s Personal Property Tax Affidavit

Appendix

Cuyahoga Community College — Contractors Safety Guide

Refer to contract drawing documents for equipment locations and one-line diagrams.

END OF DOCUMENT

Document 00 31 32 – Western Campus

Preventative Maintenance Program for Main Electrical Equipment

Equipment summary:

1. Base Bid Preventative Maintenance (PM) program includes medium voltage switchgear,

medium voltage primary switches and transformers / unit substations, secondary

switchboards, motor control centers, 480volt distribution panels 800amps and above,

208volt distribution panels 800amps and above, and associated distribution stepdown

transformers. Include ancillary devices, overcurrent protection devices, busbars,

conductors and grounding connections located within this equipment.

2. Alternate Bid Item #1 Preventative Maintenance (PM) program includes 480volt,

400amp and 600amp distribution panels, 208volt, 400amp and 600amp distribution

panels, and associated distribution stepdown transformers. Include ancillary devices,

overcurrent protection devices, busbars, conductors and grounding connections located

within this equipment.

3. Alternate Bid Item #2 Preventative Maintenance (PM) program includes Thermal

Imaging of Base Bid equipment.

4. Alternate Bid Item #3 Preventative Maintenance (PM) program includes Thermal

Imaging of Alternate Bid Item #1 equipment.

5. Specific equipment to be included in this PM program is indicated on the accompanying

drawings and one line diagram.

6. Equipment located in the Simulation Village buildings, Fire Center, Public Safety

Training Center (PSTC, formerly Crile Building), Advanced Automotive Technology

Center (AATC), Maintenance Garage, and the new STEM Center is EXCLUDED. Also

excluded are “Site Watch” central monitoring equipment, generators, transfer switches,

UPS’s, panels rated below 600amps (and associated stepdown transformers), and

standalone starters, VFD’s and disconnect switches.

General Requirements:

1. Contractor shall perform preventative maintenance as recommended by equipment

manufacturers and by industry recommended practices. Maintenance shall be performed

in compliance with manufacturer’s recommended specifications and test values. CCC

does not have original operating and maintenance manuals. Contractor shall contact

manufacturers to obtain the manuals for recommended PM guidelines. Should operating

and maintenance manuals not be available for all equipment, Contractor shall reference

the InterNational Electrical Testing Association’s (NETA) standards for testing electrical

equipment specific to this PM program, in particular the requirements and tables

referenced in the most current NETA Maintenance Testing Specifications (MTS), or the

guidelines in NFPA 70B (Recommended Practice for Electrical Equipment

Maintenance).

2. Contractor shall provide evidence of similar experience and relevant qualifications such

as being a NETA Accredited Company to perform testing and maintenance of the

equipment included in this PM program. Maintenance shall be performed only by

properly trained and qualified personnel. Provide a list of qualified personnel and

evidence of training to CCC prior to commencing work. A minimum of two personnel is

required while performing maintenance on equipment. Personnel shall demonstrate a

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complete understanding of the equipment, the required work scope, and electrical hazards

present.

3. All procedures and guidelines of CCC shall be adhered to, including required safety /

lockout tagout procedures and relevant construction / contractor procedures. If not all

contained in this RFP, CCC will provide copies of additional procedures and guidelines.

Contractor shall also follow their own internal safety procedures, work plans, and hazard

mitigations plans.

4. Contractor shall visit the site prior to bidding and shall become familiar with the existing

conditions. Bid shall include contingencies related to relevant existing conditions.

5. Contractor will be required to notify designated CCC representative upon arrival to site

and upon leaving the site each day.

6. Contractor shall make proper use of personal protective equipment (PPE), tools, shielding

and test equipment, as well as precautionary techniques required by OSHA and NFPA

70E (Standard for Electrical Safety in the Workplace).

7. Any new work shall be installed in accordance with the latest version of the National

Electrical Code.

8. Contractor shall provide temporary power and lighting to complete required testing

during power shutdowns. 120 volt power utilized shall be ground fault protected.

9. Contractor will be required to provide a schedule, sequence of PM, and coordinate all

shutdowns with CCC. It is CCC’s intention that required shutdowns be performed during

off hours, weekends, and during academic breaks (such as after spring semester is

complete and before summer semester begins). Contractor shall make all attempts to limit

the duration of outages.

10. CCC will identify any critical equipment or areas that cannot be without power -

coordinate related temporary power requirements with CCC.

11. Contractor shall alert CCC representative immediately should any issues arise during

maintenance procedures.

12. Contractor shall include standard corrective actions and expected parts required by

routine maintenance in bid. Should replacement of devices or unanticipated components

be required, coordinate with and obtain approval from CCC prior to procurement.

13. Contractor shall summarize maintenance procedures and findings in a written report in a

standardized and consistent format. At a minimum, report shall include as-found

conditions with photographs, observations, test values obtained compared to

recommended values, deficiencies, corrective actions taken, further recommendations,

settings, and as-left conditions with photographs. If bid alternate is accepted, include

thermal imaging as summarized below.

14. Contractor shall provide maintenance tags with current dates and when the next

inspection is required.

Preventive maintenance checklist:

1. Alternate Bid Item #2 and #3 per above – Thermal Imaging:

o Before beginning the PM process, conduct Thermal Imaging Surveys to detect

potential:

• Excess heat in electrical components

• Loose connections

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• Corroded elements

• Short circuits

• Overloaded circuits

• Busbar-joint wear

o Performing the thermal imaging prior to beginning PM may allow a better

understanding of equipment needs, of potential repairs required during PM, and to

expedite the procurement process for replacement parts.

o Prepare reports for Owner’s records. Reports should include:

• Documentation of type and manufacturer of thermal imaging equipment

used.

• Description of equipment tested.

• Areas inspected and any discrepancies or inaccessible components.

• Images of thermal scans.

• Load conditions at time of inspection (maximum loading is ideal).

• Temperature difference between reference area and area of concern.

• Potential cause of temperature difference.

• Corrective actions taken.

• Recommended courses of actions to addresses potential issues in the

future.

o Repeat imaging on areas after corrective actions are complete to document repairs

were successful.

2. Perform the following common maintenance on all equipment as applicable:

o Inspect electrical rooms and working space conditions. Note any evidence of

water, moisture, excessive temperatures, working clearance violations, etc.

o Check for any visible signs of damage, wear, or overheating on equipment

exterior enclosures as well as inside equipment. Inspect mounting and alignment

of equipment. Check for signs of insects or rodents within enclosures.

o In general, clean, inspect, tighten, lubricate and exercise equipment.

o Replace all filters, confirm all vents are clear.

o Inspect equipment busbars. Check supports, alignment, straight runs, joints,

directional change pieces, panel flanges and grounding connections / continuity.

o Inspect electrical cables and wiring (5kV and 600V). Check for any signs of wear,

damage, corrosion, or insulation deterioration. Verify cable connections are tight

and properly secured. Check cable routing to ensure it complies with safety

standards. No additional testing shall be performed on 5kV cables.

o Wipe down busbars, insulators and conductors with a dry lint-free cloth.

o Inspect grounding / bonding systems and connections for corrosion or damage.

Measure ground resistance to ensure it falls within acceptable limits. Verify

proper bonding between electrical equipment and grounding systems.

o As applicable, perform electrical testing of equipment components as

recommended by manufacturers as part of the PM process. Tests may include, but

are not limited to:

• Testing of bolted electrical connections using calibrated torque wrench

method.

• Insulation resistance tests.

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Western Campus Preventative Maintenance of Main Electrical Equipment

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