Dwight Eisenhower HVAC Modernization Project

Agency:	Prince George
State:	Maryland
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Posted:	Feb 8, 2024
Due:	Mar 14, 2024
Solicitation No:	DCP054-24
Publication URL:	To access bid details, please log in.

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De’Nerika Johnson

Acting Director, Purchasing and Supply

Department of Purchasing and Supply Services

Construction Procurement Office

Facilities Administration Building (FAB)

13300 Old Marlboro Pike, Trailer 6 | Upper Marlboro, MD 20772

Email: dcp.procurement@pgcps.org

INVITATION FOR BID

DCP No. DCP054-24

Dwight D. Eisenhower Middle School

HVAC Modernization

PSC No: 16.008.19SR

ISSUED BY:

Department of Procurement & Supply Services

RELEASE DATE:

February 8, 2024

PROPOSAL SUBMISSION DATE:

March 14, 2024 at 2:00 P.M.

EASTERN STANDARD TIME

Documents related to this project are available for download via

Google Drive.

https://drive.google.com/drive/folders/1fWtZEnq9K9F5S7XWDyxcF7vX6YHXYF8o?usp=sh

aring

De’Nerika Johnson

Acting Director, Purchasing and Supply

Department of Purchasing and Supply Services

Construction Procurement Office

Facilities Administration Building (FAB)

13300 Old Marlboro Pike, Trailer 6 | Upper Marlboro, MD 20772

Email: dcp.procurement@pgcps.org

PART I: INTRODUCTION AND BACKGROUND:

The Board of Education of Prince George’s County (The Board) serves the needs of public

education in Prince George’s County, covering approximately 1,789 square miles, with a

residential population of more than 904,430. Prince George's County Public Schools

(PGCPS), one of the nation's 20th largest school districts, has 208 schools and centers, has

approximately 131,657 students and nearly 22,000 employees and an annual operating

budget of $2.3 billion.

The school system serves a diverse student population from urban, suburban and rural

communities located in the Washington, DC suburbs. PGCPS is nationally recognized for

college and career-readiness programs that provide students with unique learning

opportunities, including dual enrollment and language immersion. The Central administration

headquarters is located at 14201 School Lane, Upper Marlboro, Maryland.

PURPOSE

The Board of Education of Prince George’s County (The Board) is issuing this Invitation for

Bid (IFB) to provide DCP No.: 054-24 Dwight D. Eisenhower MS HVAC Modernization, as

defined in attached Project Specifications. These services are to be performed principally for

the Department of Capital Programs.

ISSUING OFFICE

The Issuing Office: Prince George’s County Public Schools

Department of Purchasing and Supply Services

Construction Procurement Office

13300 Old Marlboro Pike, Trailer 6

Upper Marlboro, Maryland 20772

Attn: Karen Johnson dcp.procurement@pgcps.org

The Issuing Office shall be the sole point of contact with the PGCPS for purposes of the

preparation and submittal of proposals in response to this solicitation. All questions on this

procurement are to be directed in writing to the Issuing Office.

B. Site Visit Procedures

Site Visit/Proposal Conference will be held on Tuesday, February 20, 2024 at 10:00

AM at the Dwight Eisenhower Middle School located at 13725 Briarwood Dr.

Laurel, MD 20708.

C. Proposal Requirements

Bidding documents may be available for examination at the following locations:

Dodge Scan, 3315 Central Ave., Hot Springs, AR 71913

Construction Market Data, 30 Technology Parkway South, Suite 500, Norcross, GA

30092.

All questions pertaining to the bid solicitation submission shall be directed to the DCP Capital

Procurement email address: dcp.procurement@pgcps.org.

DCP054-24 Dwight D. Eisenhower MS HVAC Modernization

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De’Nerika Johnson

Acting Director, Purchasing and Supply

Department of Purchasing and Supply Services

Construction Procurement Office

Facilities Administration Building (FAB)

13300 Old Marlboro Pike, Trailer 6 | Upper Marlboro, MD 20772

Email: dcp.procurement@pgcps.org

Addendums will be issued by Prince George's County Public Schools Department of Capital

Programs to prospective prime bidders of record ONLY. Sub-Contractors, vendors and

material suppliers interested in submitting a proposal for the project must furnish their

proposals to prime bidders of record.

Each bid shall be accompanied by bid security in an amount equal to five percent (5%) of the

Base Bid amount and ALL alternate bid amounts in the form of a Bid Bond as described in

the Supplementary Instructions to Bidders.

Prince George's County Public Schools reserves the right in its discretion to reject any or all

bids and to waive irregularities in any bid. Further, the Board of Education reserves the right

to award any combination of alternates or no alternates, which, in its sole discretion, serves

the best interests of the County.

Minority Business Enterprise Utilization Requirement: Certified Minority Business

Enterprises are encouraged to respond to this solicitation notice. The contractor or supplier

who provides materials, supplies, equipment and/or services for this construction project shall

attempt to achieve the specific overall MBE goal of thirty (30) percent established for this

project. All prime contractors, including certified MBE firms, when submitting bids or proposals

as general or prime contractors are required to attempt to achieve this goal from State of

Maryland certified MBE firms.

The sub goals established for this project are eight (8) percent from certified African American-

owned businesses and eleven (11) percent from certified Woman–owned businesses.

The bidder or offeror is required to submit with its bid or proposal a completed Attachment A

Certified MBE Utilization and Fair Solicitation Affidavit and Attachment B - MBE Participation

Schedule, as described in the solicitation documents.

Maryland Prevailing Wage Requirement: Prospective bidders are advised that this

project is subject to and governed by the provisions of Maryland Prevailing Wage

Regulation.

PROPOSAL SUBMISSION REQUIREMENTS

Offeror shall submit an electronic version via eMaryland MarketPlace Advantage (eMMA).

The Offeror’s’ Table of Contents shall include reference to the page number(s) in the Proposal

where such evidence can be found. Required documentation shall be provided for each

volume as identified.

a. ELECTRONIC DELIVERY

In order to be eligible, the proposal must be received via eMaryland MarketPlace

Advantage (eMMA) no later than 2:00 PM, March 14, 2024.

i. The electronic submission through eMMA shall take precedence if there is

any inconsistency between the electronic, hard copy, or USB submission.

All materials submitted will become the property of PGCPS.

DCP054-24 Dwight D. Eisenhower MS HVAC Modernization

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De’Nerika Johnson

Acting Director, Purchasing and Supply

Department of Purchasing and Supply Services

Construction Procurement Office

Facilities Administration Building (FAB)

13300 Old Marlboro Pike, Trailer 6 | Upper Marlboro, MD 20772

Email: dcp.procurement@pgcps.org

ii. All correspondence concerning the award, including Notice of Award, copy

of Contract, and Purchase Order, will be provided electronically.

OFFEROR PROPOSAL MARKINGS

All proposals shall be submitted without redactions. All sections of the proposal that are

considered Confidential or Proprietary shall be clearly marked within the proposal. The

Bidders’ shall provide justification for any and all confidential or proprietary information

OFFEROR AUTHORITY

Both hard and electronic copies must show the full business address, telephone number,

email and fax number of the Offeror and be signed by the person or persons legally authorized

to sign contracts and commit the company.

OFFEROR SUBMISSION LAYOUT

The Bid documents should include the following:

⮚ A brief transmittal letter prepared on the Offerors’ letterhead, and signed by an

individual who is authorized to commit the Vendor to the services and

requirements in the IFB and proposal. This transmittal letter shall include:

● The name, title, address, telephone number, and electronic mail address

of the person authorized to bind the Bidder to the contract, who will receive

all official notices concerning this IFB.

● The Bidders’ Federal Tax Identification Number or Social Security Number.

● The Bidders’ Dun and Bradstreet Number

● A brief statement of the Bidders’ understanding of the work to be done, the

commitment to perform the work within the time period.

● A statement that the proposal is a firm and irrevocable offer for a period of

one hundred twenty (120) days.

⮚ Identify any claims during the past three (3) years and provide information on

any pending litigation, lawsuits etc. The failure to provide accurate information

may be determined to be a material breach of any future agreement or contract

with The Board.

a. Minority Business Enterprise Proposal

The MBE Proposal shall be submitted in PDF format. PGCPS will not accept

documents submitted in an alternate format. Do not submit (upload) individual

sections of the MBE Proposal. The MBE Proposal submission shall be uploaded

as one (1) file.

c. Appendices

Appendices shall be packaged together as one file The Bidder shall sign,

date, and notarize where applicable all appendices identified.

1. Appendix A – Proposal and Addendum Acknowledgement

2. Appendix B – Non-Collusion Certificate

3. Appendix C – Debarment Affidavit

DCP054-24 Dwight D. Eisenhower MS HVAC Modernization

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De’Nerika Johnson

Acting Director, Purchasing and Supply

Department of Purchasing and Supply Services

Construction Procurement Office

Facilities Administration Building (FAB)

13300 Old Marlboro Pike, Trailer 6 | Upper Marlboro, MD 20772

Email: dcp.procurement@pgcps.org

4. Appendix D – Anti-Bribery Affidavit

5. Appendix E – Certificate of Insurance Coverage

6. Appendix F – Certificate State of Maryland Tax Certification

IFB Procurement Milestones

Solicitation Milestones

Issue Invitation for Bid

Site Visit

IFB Questions due to PGCPS Procurement

Response by DCP Procurement Office

Proposal Submissions

Estimated Notice of Award

Date

February 8, 2024

February 20, 2024

February 23, 2024

February 29, 2024

March 14, 2024

April 20, 2024

Modifications and Withdrawal of Bids:

1. Withdrawal of, or modifications to, proposals are effective only if written notice thereof is

filed to the Issuing Office prior to the time proposals are due. A notice of withdrawal or

modification to a proposal must be signed by an officer with the authority.

2. No withdrawal or modifications will be accepted after the time proposals are due.

Questions and Inquiries:

1. Should a Proposer find discrepancies in the IFB documents, be in doubt as to the meaning

or intent of any part thereof, a request for clarification must be made in writing to the Issuing

Office by the date specified in this IFB.

2. Failure to request such clarification is a waiver to any claim by the Proposer for expense

made necessary by reason of later interpretation of the IFB documents by the PGCPS.

Requests shall include the IFB number and name.

3. Questions and inquiries shall be directed by email to dcp.procurment@pgcps.org.

Requests shall include the IFB number and name.

4. Questions received by sub-contractors will not accepted.

Right to Reject Proposals and Waive Informalities:

PGCPS reserves the right to reject either all proposals after the opening of the proposals but

before award, or any proposal, in whole or part, when it is in the best interest of PGCPS. For

the same reason, PGCPS reserves the right to waive any minor irregularity in a proposal.

Irrevocability of Proposals:

The final INSPECTOR fee/price proposal shall be irrevocable for one hundred twenty (120)

calendar days from the final fee proposal due date. This period may be extended by written

mutual agreement between the Proposer and the PGCPS. The quoted hourly billing rates will

be applicable for the full duration of the contract.

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Dwight Eisenhower HVAC Modernization Project

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