Facility Assessments

Agency:	Prince George
State:	Maryland
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Posted:	Dec 5, 2023
Due:	Dec 19, 2023
Solicitation No:	DCP006-24
Publication URL:	To access bid details, please log in.

Attachment Preview

Keith Stewart | keith.stewart@pgcps.org

13300 Old Marlboro Pike | Upper Marlboro, MD 20772 | 301-952 6560

REQUEST FOR PROPOSAL

Educational & Facilities Condition Assessments

_______________________________________________________________________________

ISSUED BY:

The Department of Purchasing & Supply Services

Construction Procurement

RFP NUMBER:

DCP006-24

RELEASE DATE:

October 12, 2023

PRE-PROPOSAL CONFERENCE DATE:

October 19, 2023 @ 10:00 A.M., EST.

QUESTIONS DUE DATE:

October 24, 2023 @ 10:00 A.M., EST.

PROPOSAL DUE DATE:

November 7, 2023 @ 2:00 P.M., EST.

DIRECT INQUIRIES TO PROCUREMENT:

Garland Anderson, Sr. Procurement Specialist

dcp.procurement@pgcps.org

To All Prospective Offerors:

Prince George’s County Public Schools (PGCPS) is soliciting proposals from qualified vendors for

EDUCATIONAL & FACILITIES CONDITION ASSESSMENTS

A virtual pre-proposal conference will be held on October 19, 2023 @ 10:00 A.M., EST. via Zoom. See link

below. Offeror’s are encouraged to attend.

https://www.google.com/url?q=https://pgcps-

org.zoom.us/j/85322027546?pwd%3DeXFadDZ4ZWZxMFJjd3JOYlpBOG10Zz09&sa=D&source=calend

ar&ust=1696740257625675&usg=AOvVaw0lsmEYZcIsyzfnuFMCR3le

Solicitation Documents may be obtained by:

● Download the solicitation by clicking on the provided link:

https://drive.google.com/drive/folders/1leGyUEQw0mXRpT4M5uUZT-YmebbuZVCn

● Download the solicitation by accessing eMaryland Marketplace link: https://ebidmarketplace.com/

Please respond according to the instructions provided in the RFP. Offerors are cautioned not to make changes

to any of the terms and conditions or specifications in this solicitation, doing so may render an Offeror’s Proposal

unacceptable and subject to rejection.

The Department of Purchasing & Supply Services is not responsible for information obtained from sources

outside the Prince George’s County Purchasing Office, including downloads from the County web-site. Offerors

are directly responsible for obtaining updates, changes or addendums either from the updated web-page or by

contacting the Purchasing Office for instruction. If the Offeror has questions, they must be in writing and

directed to the procurement contacts specified. Failure to adhere to this requirement may subject the

Offeror to immediate disqualification.

Keith Stewart | keith.stewart@pgcps.org

13300 Old Marlboro Pike | Upper Marlboro, MD 20772 | 301-952 6560

TABLE OF CONTENTS

Contents

1. PART I: INTRODUCTION AND BACKGROUND:……………………………………………………..5

2. PURPOSE .................................................................................................................................. 5

3. SUMMARY OF SERVICES ........................................................................................................ 5

4. NON-EXCLUSIVE ...................................................................................................................... 5

5. OFFERORS IN LEGAL PROCEEDINGS WITH PGCPS……………………………………………..5

6. PERIOD OF PERFORMANCE…………………………………………………………………………..6

7. OPTION TO EXTEND SERVICE………………………………………………………………………..6

8. CONTRACT TYPE.........................................................................................................................6

9. CONTINUITY OF SERVICES……………………………………………………………………………6

10. BONDING................................................................................................................................... 7

11. POINT OF CONTACTS…………………………………………………………………………………..7

PART II: INSTRUCTIONS TO OFFERORS…………………………………………………………………...8

1. OFFEROR KNOWLEDGE OF TERMS AND CONDITIONS…………………………………………8

2. PROPOSAL SCHEDULE………………………………………………………………………………...8

3. PROPOSAL SUBMISSION REQUIREMENTS………………………………………………………..8

4. PROPOSAL MARKINGS………………………………………………………………………………...9

5. PROPOSAL SUBMISSION LAYOUT…………………………………………………………………..9

6. BIDDER DELIVERY……………………………………………………………………………………...9

7. MINORITY BUSINESS ENTERPRISE (MBE)…………………………………………………………10

8. COST ROPOSAL………………………………………………………………………………………...10

9. APPENDICES…………………………………………………………………………………………….11

PART III: SCOPE OF WORK…………………………………………………………………………………..12

1. INTRODUCTION………………………………………………………………………………………...12

2. BACKGROUND………………………………………………………………………………………….12

3. SCOPE OF WORK…………………………………………………………………………………..12-15

PART IV: PROPOSAL EVALUATION AND AWARD………………………………………………………...15

1. EVALUATION COMMITTEE..................................................................................................... 15

2. EVALUATION PROCESS......................................................................................................... 15

3. EVALUATION CRITERIA ......................................................................................................... 16

4. PROPOSAL AWARD................................................................................................................ 17

PART V: GENERAL TERMS AND CONDITIONS ............................................................................... 17

Keith Stewart | keith.stewart@pgcps.org

13300 Old Marlboro Pike | Upper Marlboro, MD 20772 | 301-952 6560

1. PARTNERSHIPS...................................................................................................................... 17

2. CORPORATIONS .................................................................................................................... 18

3. PROPOSAL PREPARATION FEES ......................................................................................... 18

4. RIGHT TO PROTEST ............................................................................................................... 18

5. APPEAL OF CONTRACT AWARD DECISION:........................................................................ 18

6. COMMENCEMENT OF SERVICES ......................................................................................... 19

7. ADDENDA ................................................................................................................................ 19

8. STATEMENT OF CONFIDENTIALITY ..................................................................................... 19

9. TERM OF AGREEMENT .......................................................................................................... 19

10. PRE-PROPOSAL MEETING .................................................................................................... 20

11. PAYMENT TERMS................................................................................................................... 20

12. MINORITY BUSINESS ENTERPRISE PROGRAM .................................................................. 20

13. LOCAL MBE INITIATIVE .......................................................................................................... 21

14. MINORITY BUSINESS ENTERPRISE PROHIBITIONS ........................................................... 21

15. E- COMMERCE........................................................................................................................ 21

16. CYBER LIABILITY INSURANCE .............................................................................................. 22

17. LIQUIDATED DAMAGES ......................................................................................................... 21

18. FINGERPRINT CRIMINAL HISTORY BACKGROUND CHECKS, CHILD PROTECTIVE

SERVICE CLEARANCES, AND SAFE SCHOOLS TRAINING REQUIREMENTS……………………21

19. EDUCATIONAL/MEDICAL/PSYCHOLOGICAL RECORDS...................................................... 22

20. PROTECTION OF STUDENT RECORDS ................................................................................ 23

21. LEGAL COMPLIANCE ............................................................................................................. 23

22. EPA COMPLIANCE.................................................................................................................. 24

23. STATE OF MARYLAND CERTIFICATE OF GOOD STANDING .............................................. 24

24. PERSONAL IDENTIFIABLE INFORMATION (PII) .................................................................... 25

25. OFFEROR PERFORMANCE EVALUATION ............................................................................ 25

PART VI: SPECIAL TERMS AND CONDITIONS ................................................................................ 26

1. REQUEST FOR PROPOSAL ................................................................................................... 26

2. GENERAL REQUIREMENTS.............................................................................................. 26-27

3. PRICES .................................................................................................................................... 28

4. GUARANTEE AND WARRANTIES .......................................................................................... 29

5. ANNULMENTS AND RESERVATIONS.................................................................................... 30

6. TERMINATION OF CONTRACT .............................................................................................. 30

7. GOVERNING LAW & VENUE .................................................................................................. 31

Keith Stewart | keith.stewart@pgcps.org

13300 Old Marlboro Pike | Upper Marlboro, MD 20772 | 301-952 6560

8. CONTRACT TERMS AND CONDITIONS............................................................................ 31-33

9.. CHANGES IN TERMS OR DELIVERY ..................................................................................... 33

APPENDIX A – PROPOSAL AND ADDENDA ACKNOWLEDGEMENT ..................................... 34-35

APPENDIX B – PAST PERFORMANCE AND REFERENCES ........................................................ 36

APPENDIX C - NON-COLLUSION CERTIFICATE .......................................................................... 37

APPENDIX D - DEBARMENT AFFIDAVIT....................................................................................... 38

APPENDIX E - ANTI-BRIBERY AFFIDAVIT .................................................................................... 39

APPENDIX F - CERTIFICATE OF INSURANCE COVERAGE ................................................... 40-42

APPENDIX G - FINANCIAL PROPOSAL TERMS ........................................................................... 43

APPENDIX H - MBE FORM............................................................................................................. 44

APPENDIX I – STATE OF MARYLAND TAX CERTIFICATION ....................................................... 45

APPENDIX J – CERTIFICATION OF COMPLIANCE.................................................................. 46-47

APPENDIX K – VENDOR CONFLICT OF INTEREST DISCLOSURE FORM .................................. 48

ATTACHMENT A – COST PROPOSAL FORM………………………………………………………..49-50

Keith Stewart | keith.stewart@pgcps.org

13300 Old Marlboro Pike | Upper Marlboro, MD 20772 | 301-952 6560

1. PART I: INTRODUCTION AND BACKGROUND:

The Board of Education of Prince George’s County (The Board) serves the needs of public education in

Prince George’s County, covering approximately 1,789 square miles, with a residential population of

more than 904,430. Prince George's County Public Schools (PGCPS), one of the nation's 20th largest

school districts, has 208 schools and centers, has approximately 131,657 students and nearly 22,000

employees and an annual operating budget of $2.3 billion.

The school system serves a diverse student population from urban, suburban and rural communities

located in the Washington, DC suburbs. PGCPS is nationally recognized for college and career-

readiness programs that provide students with unique learning opportunities, including dual enrollment

and language immersion. The Central administration headquarters is located at 14201 School Lane,

Upper Marlboro, Maryland.

2. PURPOSE

The Board of Education of Prince George’s County (The Board) is issuing this Request for Proposal (RFP)

to provide EDUCATIONAL & FACILITIES CONDITION ASSESSMENTS as defined in Part III, Scope of

Work. These services are to be performed principally for the Department of Capital Improvement

Program; however, other Departments within the Prince George’s County Public School system.

3. SUMMARY OF SERVICES

PGCPS is seeking qualified contractor(s) to provide an Educational & Facilities Condition

Assessments in a standardized format recognized as industry acceptable ranking each facility based on

a rating system organizing the priority of the capital improvements in accordance with all

specifications, terms and conditions as provided in the solicitation.

4. NON-EXCLUSIVE

The intent of this contract is to provide the Board with an expedited means of procuring supplies and/or

services at the lowest cost. This contract is for the convenience of the Board and is considered to be a

"Non-Exclusive" use contract. The Board does not guarantee any usage. The Board will not be held to

purchase any particular Brand, in any groups, prices or discount ranges, but reserves the right to

purchase any item/service listed in the price schedule submitted under Attachment A, Cost Proposal.

5. OFFERORS IN LEGAL PROCEEDINGS WITH PGCPS

PGCPS recognizes the significant costs and imposition on the time of personnel associated with

legal proceedings. Accordingly, PGCPS has adopted a process stating that:

“One factor, among others, that are to be considered when awarding a contract or purchase order

is the existence of a pending legal dispute – whether in court or an alternative dispute forum –

with any Vendor or Offeror which has submitted a Proposal. Before including consideration of

the legal dispute as a factor, the Procurement Officer shall seek the advice of the Office of General

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Facility Assessments

Attachment Preview

See also