24-001-03-25 Printing Services

Agency:	San Angelo Independent School District
State:	Texas
Type of Government:	State & Local
Category:	T - Photographic, Mapping, Printing, and Publications Services
Posted:	Feb 8, 2024
Due:	Feb 28, 2024
Solicitation No:	24-001-03-25
Publication URL:	To access bid details, please log in.

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San Angelo Independent School District

PRINTING SERVICES

Request for Proposal # 24-001-03-25

The San Angelo Independent School District is accepting sealed proposals for printing services.

Proposals will be received in the Purchasing Department, 1621 University, San Angelo, TX 76904

until 3PM, Wednesday February 28, 2024. The contract period for this proposal is

4/01/24 through 3/31/25 with the option of an automatic renewal for two (2)

additional 1-year terms (2025-2026, 2026-2027). Bid shall automatically renew each

year on April 1st unless notice is given by either party. Proposal envelopes shall be plainly

marked on the lower left-hand corner with your company name and the following information:

Sealed RFP # 24-001

Company Name

For: Printing Services

Do Not Open Until: 3PM, 02/28/2024

The bid packet may be found at http://www.saisd.org/bids OR may be

obtained from the SAISD Purchasing Department, 1621 University, San Angelo, Texas, 325.947.3759.

Any deviation from our General Terms and Conditions for Bidding and the Special

Terms and Conditions must be noted on the Deviation/Compliance Signature form

provided.

Proposals will be publicly opened immediately following the specified deadline. Any proposal received

later than the specified time, whether delivered in person or mailed, will be disqualified. FAXED

PROPOSALS WILL NOT BE ACCEPTED.

After evaluation of all proposals is completed, the Purchasing Department will present a

recommendation to the SAISD Board of Trustees at a scheduled meeting. After approval by the Board

of Trustees, the bid tab will be posted on the SAISD website at http://www.saisd.org/bids, on April

01, 2024.

Disclosure Statement:

HB 914 requires vendors to submit a conflict of interest questionnaire for gifts given

to public officers. HB 914 and this questionnaire may be found on the San Angelo ISD

w ebsite at w w w .saisd.org/ HB914. Each vendor desiring to do business w ith San

Angelo ISD is required to familiarize themselves with this law and comply with all

requirements. Failure to follow these requirements may result in being removed from

the approved vendor list for San Angelo ISD.

The San Angelo Independent School District reserves the right to reject any or all proposals and to

accept any proposal deemed most advantageous to the District.

If additional information should be required, contact the undersigned at 325.947.3759.

Respectfully,

Jason Henry

Director of Purchasing

Purchasing Department

1621 UNIVERSITY

SAN ANGELO, TX 76904

325.947.3759

FAX: 325.947.3837

San Angelo Independent School District

Printing Services

Request for Proposal #24-001

TABLE OF CONTENTS

• Special Terms and Conditions

5 pages

• SAISD Request for Proposal Form (must return) 1 page

• BID FORM (must return)

1 pages

• SAISD Standard Forms

19 pages

1. General Conditions for Bidding

2. Standard Terms and Conditions

3. Non-Collusion Statement Form (must return)

4. Felony Conviction Notification Form (must return)

5. Bidders Certification Form (must return)

6. Debarment and Suspension Certification Form (must return)

7. Deviation/Compliance Form (must return)

8. No Bid Notification Form (return if applicable)

9. Certification Packet-6 pages (must return)

10. Forms Checklist

11. W-9 Form (must return page 1)

San Angelo Independent School District

Special Terms and Conditions

Printing Services

# 24-001-03-25

Printing services are used by various campuses and departments in San Angelo ISD throughout

the year. A variety of different forms need to be printed by an outside source. These prices will

be used to determine the vendors that can be utilized by SAISD. These may not all be printed

in the quantities listed and some may not be needed at all while others may arise during the

year. This bid may be awarded to multiple vendors if it is determined to give the district best

value.

Examples of the type of printing services are:

Note Cards and Envelopes, Business Cards

Booklets –11 x 17, printed front and back, folded, and saddle stitch

Graduation Programs – Lake View & Central

Athletic Forms and Passes

Forms – 8 1/2 x 5 1/2, printed front & back, card stock

Forms – 8 1/2 x 11, printed front & back, card stock

Forms – 2 part and 3 part NCR various sizes

Padded Forms – various sizes

Letterhead – 24# - 2 color

Envelopes – printed return address

The contract period for this proposal is 4/01/24 through 3/31/25 with the option of

an automatic renewal for two (2) additional 1-year terms (2025-2026, 2026-2027).

The pricing quoted must include all delivery charges and packaging.

The following criteria will be used to award the bid based on the best value for

the District. The % for scoring is listed beside the criteria requirement.

1. Purchase price 50%

2. Reputation of the vendor 10%

3. Quality of vendor’s goods 10%

4. Extent to which the goods meet the district’s needs 15%

5. Vendor’s past relationship with district 15%

6. HUB requirements

7. Total long-term cost to the district to acquire the goods

8. Vendor’s ultimate parent company or majority owner has its principal place of

business in the State of Texas or employees at least 500 persons in this state (not

applicable to contracts related to telecommunications and information services, building

construction and maintenance, or instructional materials).

9. Any other relevant factor listed in the request for proposal.

Purchasing Department

1621 University

San Angelo, TX 76904

325.947.3759

Fax: 325.947.3837

San Angelo Independent School District

REQUEST FOR PROPOSAL

Bid Name:

Printing Services

Bid Opening Date and Time:

February 28, 2024 – 3PM

Bid Number: 24-001-03-25

Location of Bid Opening:

Purchasing Department

Contract Time Period:

1621 University

04/01/24 – 03/31/25

San Angelo, TX 76904

The undersigned authorized representative of the vendor indicated below hereby acknowledges:

That he/she is authorized to enter into contractual relationships on behalf of the company indicated below, and

That he/she has carefully examined this Bid Notice, the accompanying Bid Forms, and the General Terms and

Conditions and Item Specifications associated with this Bid Invitation, and

That he/she proposes to supply any products or services submitted under this Bid Invitation at the prices quoted

and in strict compliance with the General Terms and Conditions, and Item Specifications associated with this

Bid Invitation, unless any exceptions are noted in writing with this bid response, and

That if any part of the bid is accepted, he/she will furnish all products or services awarded under this bid at the

prices quoted and in strict compliance with the General Terms and Conditions, and Item Specifications

associated with this Bid Invitation, unless any exceptions are noted in writing with this bid response, and

That any and all exceptions to the General Terms or Conditions of this bid have been noted in writing in this

bid response, and that no other exceptions to the General Terms or Conditions will be claimed.

By submitting a bid, each bidder agrees to waive any claim it has or may have against the San Angelo Independent

School District, the Architect/Engineer, and their respective employees, arising out of or in connection with the

administration, evaluation, or recommendation of any bid; waiver of any requirements under the Bid Documents; or

the Contract Documents; acceptance or rejection of any bids; and award of the Contract.

Offeror agrees to exhaust its administrative remedies under District Policy and the Disputes Clause of any resulting

contract before seeking judicial relief of any type in connection with any matter related to this solicitation, the award

of any contract, and any dispute under any resulting contract.

Name of Bidding Company

Date

Address

Signature of Authorized Representative

City, State, Zip

Printed name of Authorized Representative

Contact Name

Telephone Number of Contact Person

E-mail Address of Contact Person

Position of Authorized Representative

Fax Number of Contact Person

Web Address

SAN ANGELO INDEPENDENT SCHOOL DISTRICT

GENERAL CONDITIONS FOR BIDDING

Bids shall be submitted on this form. All prices must be typed or written in ink. Bids written in pencil will not

be accepted. Each bid shall be placed in a separate envelope, sealed and properly identified with the bid title

and the time and date to be opened.

Bids must be received in the Purchasing Department office before the hour and date specified. DO NOT

FAX YOUR BID!

Prices bid should be F.O.B. destination, inside delivery. All freight charges must be included in your bid

pricing. If otherwise, state on Deviation/Compliance Signature form.

Delivery shall be made during normal school hours unless prior approval has been obtained from authorized

District personnel.

All items bid must be new, unused, and in first-class condition, packaged in containers suitable for shipment

and storage. If otherwise, state on Deviation/Compliance Signature form.

All electrical items must meet all applicable OSHA standards and regulations, and must bear the appropriate

listing from US, FMRC, NEMA, or U L Laboratories.

Materials Safety Data Sheets (MSDS) on chemicals or any other products customarily requiring MSDS

Sheets must be provided for each ordering department. MSDS Sheets must be delivered along with the

shipment within the contract period. Additional MSDS Sheets must be provided in a timely manner at no

charge upon request to the District.

Installation: the successful bidder shall provide the following services on the items bid, at no additional cost

to the District, if otherwise, state on Deviation/Compliance Signature form.

Provide transportation of items to the facility.

Place the items in the proper location within the facility.

Uncrate and completely assemble (if otherwise, state on Deviation/Compliance Signature form).

Provide adjustment by a trained installation mechanic.

Remove all debris from site.

The District is exempt from Federal Excise Tax, and State Tax. Do not include tax in your bid totals. If it is

determined that tax was included in the bid, it will not be included in the tabulation or any awards. Tax

exemption certificate will be furnished upon request.

Any catalog, brand name, or manufacturer’s reference used in the bid is descriptive and not restrictive and

is intended to indicate type and quality desired. Bids on brands of like nature and quality will be considered.

If bidding on other than referenced specifications, bid must show manufacturer, brand, model, etc. of item

being offered. If other than brand(s) specified is offered, complete descriptive information of each article

being bid should be included with the bid. If bidder takes no exception to the specification of referenced data,

he will be required to furnish brand names, models, etc. as specified.

Samples, when requested, must be furnished at no cost to the District. Each sample, when requested,

should be clearly marked with bidder’s name and item number on the bid. DO NOT ENCLOSE IN OR

ATTACH BID TO SAMPLE.

10.

The Board of Trustees of San Angelo Independent School District reserves the right to accept or reject all or

any part of any bid, waive minor technicalities and award the bid to best serve the interest of the District.

11.

The District reserves the right to purchase or lease-purchase additional articles as listed on this bid subject to

verification of the same or lower prices and conditions on bid.

12.

All items and services being bid must conform to all appropriate local, state, and federal laws, ordinances,

and regulations.

13.

It is to be understood that the bidder, if awarded an order or contract, agrees to protect, defend, and hold

harmless the San Angelo Independent School District from any suits or demands for payment that may be

brought against it for the use of any patented material, process, article, or device that may enter into the

manufacture and/or construction or from a part of the work covered by either order or contract and, bidder

further agrees to indemnify and hold harmless the San Angelo Independent School District from suits or

actions of every nature and description brought against it for, or on account of any injuries or damages

received or sustained by any party or parties by, or for any of the acts of the vendor, his servants or agents.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

24-001-03-25 Printing Services

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