Aerial Laser and/or Drone Show Production Services

Agency: The Port of Los Angeles
State: California
Type of Government: State & Local
Category:
  • F - Natural Resources and Conservation Services
  • T - Photographic, Mapping, Printing, and Publications Services
Posted: Nov 29, 2023
Due: Dec 19, 2023
Publication URL: To access bid details, please log in.
Proposal Name Description Pre-Posal Confernce Deadlin Contact
Aerial Laser and/or Drone Show Production Services The City of Los Angeles Harbor Department invites the submittal of proposals to provide municipal scale outdoor evening entertainment services for large crowds at public events.
Proposals Due:
Tuesday, December 19, 2023 by 3pm
Felicia Ansley

Attachment Preview

Community Relations Division
Aerial Laser and/or Drone Show
Production Services
REQUEST FOR PROPOSALS
November 7, 2023
RAMP ID #210725
November 7, 2023
Prospective Consultants:
SUBJECT: REQUEST FOR PROPOSALS FOR AERIAL LASER AND/OR DRONE SHOW
PRODUCTION SERVICES
The City of Los Angeles Harbor Department (Harbor Department) invites the submittal
of proposals to provide municipal scale outdoor evening entertainment services for large
crowds at public events. These services shall commence after a contract is approved by the
Executive Director.
Instructions and forms to be used in preparing the proposal are found in the information
included in the Request for Proposals (RFP).
The schedule for this RFP will be as follows:
Request for Proposals Published
Questions Due
Response Posted
Proposals Due
November 7, 2023
November 14, 2023 by 3:00 p.m.
November 28, 2023
Tuesday, December 19, 2023 by 3:00 p.m.
If your firm cannot agree to the requirements exactly as set forth in this RFP,
please do not submit a proposal.
For questions regarding this RFP, please contact Felicia Ansley by email at
fansley@portla.org. Questions must be submitted by November 14, 2023. Responses will be
posted on the Harbor Department’s website and the Regional Alliance Marketplace for
Procurement (RAMP), at www.rampla.org, on or before November 28, 2023. It is the
responsibility of all proposers to review both websites for any RFP revisions or answers to
questions prior to submitting a proposal in order to ensure their proposal is complete and
responsive.
In addition to providing information requested in this RFP, it should be noted that there
are administrative documents that must be submitted with the proposal. Please refer to the
Business Enterprise Programs and Contract Administrative Requirements section of this RFP.
In order for your proposal to be deemed responsive, these documents MUST be
included with your proposal.
All consultants and subconsultants must be registered on RAMP at the time proposals
are due. If selected for award, for-profit companies and corporations must comply with
RAMP’s demographic reporting requirements, per the Mayor’s Executive Directive 35.
Sincerely,
FELICIA ANSLEY
Director, Contracts and Purchasing Division
2
TABLE OF CONTENTS
1. INTRODUCTION..................................................................................................................... 5
1.1 Brief Overview of the Project ............................................................................................................ 5
1.2 The Port of Los Angeles ................................................................................................................... 5
1.3 The Community Relations Division................................................................................................... 5
2. PROJECT DESCRIPTION ...................................................................................................... 5
2.1 Project Goals and Objectives ........................................................................................................... 5
2.2 Project Scope of Work ...................................................................................................................... 6
3. PROPOSAL REQUIREMENTS ............................................................................................... 7
3.1 Proposal Questions .......................................................................................................................... 7
3.2 Proposal Submission ........................................................................................................................ 7
3.3 Evaluation Process and Selection Criteria ....................................................................................... 8
3.4 Proposal Content .............................................................................................................................. 8
3.5 Checklist for RFP Submittal Requirements .................................................................................... 11
4. STANDARD CONTRACT PROVISIONS ............................................................................... 13
4.1 Affirmative Action ............................................................................................................................ 13
4.2 Small/Very Small Business Enterprise Program ............................................................................ 13
4.3 Business Tax Registration Certificate............................................................................................. 13
4.4 Indemnity and Insurance Requirements ......................................................................................... 14
4.5 Conflict of Interest ........................................................................................................................... 18
4.6 Compliance with Applicable Laws .................................................................................................. 18
4.7 Governing Law / Venue .................................................................................................................. 19
4.8 Termination Provision ..................................................................................................................... 19
4.9 Proprietary Information ................................................................................................................... 19
4.10 Trademarks, Copyrights, and Patents ............................................................................................ 20
4.11 Confidentiality ................................................................................................................................. 20
4.12 Notices ............................................................................................................................................ 20
4.13 Termination Due to Non-Appropriation of Funds............................................................................ 20
4.14 Taxpayer Identification Number...................................................................................................... 21
4.15 Service Contractor Worker Retention Policy and Living Wage Policy Requirements .................... 21
4.16 Wage and Earnings Assignment Orders/Notices of Assignments ................................................. 21
4.17 Equal Benefits Policy ...................................................................................................................... 22
4.18 State Tidelands Grants ................................................................................................................... 22
4.19 Contract Solicitations Charter Section 470 (c) (12) ........................................................................ 22
4.20 Recordkeeping And Audit Rights.................................................................................................... 22
3
ATTACHMENTS / EXHIBITS
Exhibit A - Affirmative Action Program Provisions
Exhibit B Small/Very Small Business Enterprise Program
Exhibit C - Business Tax Registration Certificate (BTRC) Number
Exhibit D - Equal Benefits Ordinance
Exhibit E - RFP Selection Evaluation Form
Exhibit F City Ethics Commission (CEC) Forms 50 and 55
Attachment 1 Additional Drone Operator Requirements
4
1. INTRODUCTION
1.1 Brief Overview of the Project
The Community Relations Division is soliciting proposals from qualified companies
to provide municipal scale outdoor evening entertainment services for large crowds at
public events.
The duration of the contract awarded as a result of this RFP is expected to be one
year from the date of execution of the contract.
1.2 The Port of Los Angeles
The Port of Los Angeles is America’s Port®, the nation’s premier gateway for
international commerce and the busiest seaport in the Western Hemisphere. Located in
San Pedro Bay, 25 miles south of downtown Los Angeles, the Port encompasses 7,500
acres of land and water along 43 miles of waterfront.
The Port features both passenger and cargo terminals, including cruise, container,
automobile, breakbulk, dry and liquid bulk, and warehouse facilities that manage billions of
dollars’ worth of cargo each year. One of the world’s busiest seaports and leading gateway
for international trade in North America, the Port of Los Angeles has ranked as the number
one container port in the United States each year since 2000. In 2022, the Port handled a
total of 9.9 million TEUs, its second busiest calendar year on record.
The Port of Los Angeles is a department of the City of Los Angeles (also known as
the Los Angeles Harbor Department) and is governed by the Los Angeles Board of Harbor
Commissioners, a panel appointed by the Mayor of Los Angeles. Although the Port is a
City department, it is not supported by City taxes. Operating as a landlord port with more
than 200 leaseholders, the Port instead generates its revenues from leasing and shipping
service fees. The Port’s jurisdiction is limited to the Harbor District, which includes property
in San Pedro, Wilmington, and Terminal Island.
1.3 The Community Relations Division
The Community Relations Division is responsible for outreach programs to engage
community members, students, civic groups, business groups, and other stakeholder
audiences throughout Southern California. The Division manages Port-hosted and Port-
sponsored events, community outreach programs, educational programs, advertising, and
marketing support activities.
2. PROJECT DESCRIPTION
2.1 Project Goals and Objectives
5
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