Historical Asset Digitizing Services

Agency:	The Port of Los Angeles
State:	California
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services R - Professional, Administrative and Management Support Services
Posted:	Feb 9, 2024
Due:	Feb 24, 2024
Publication URL:	To access bid details, please log in.

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Construction Division

REQUEST FOR PROPOSALS

December 8, 2023

RAMP ID # 208524

December 8, 2023

Prospective Consultants:

SUBJECT: REQUEST FOR PROPOSALS FOR HISTORICAL ASSET DIGITIZING

SERVICES

The City of Los Angeles Harbor Department (Harbor Department) invites the submittal

of proposals to provide historical asset digitizing services. These services shall commence

after a contract is approved by the Board of Harbor Commissioners.

Instructions and forms to be used in preparing the proposal are found in the information

included in the Request for Proposals (RFP).

The schedule for this RFP will be as follows:

Request for Proposals Published

Questions Due

Responses Posted

Proposals Due

Friday, December 8, 2023

Thursday, January 25, 2024 by 3:00 p.m.

Thursday, February 8, 2024

Thursday, February 22, 2024 by 3:00 p.m.

If your firm cannot agree to the requirements exactly as set forth in this RFP, please do

not submit a proposal.

For questions regarding this RFP, please contact me by e-mail at fansley@portla.org.

Questions must be submitted before 3:00 p.m. on January 25, 2024. Responses will be

posted on the Harbor Department’s website and the Regional Alliance Marketplace for

Procurement (RAMP), at www.rampla.org, on or before February 8, 2024. It is the

responsibility of all proposers to review both websites for any RFP revisions or answers to

questions prior to submitting a proposal in order to ensure their proposal is complete and

responsive.

In addition to providing information requested in this RFP, it should be noted that there

are administrative documents that must be submitted with the proposal. Please refer to the

Business Enterprise Programs and Contract Administrative Requirements section of this RFP.

In order for your proposal to be deemed responsive, these documents MUST be

included with your proposal.

All consultants must be registered on RAMP at the time proposals are due. If selected

for award, for-profit companies and corporations must comply with RAMP’s demographic

reporting requirements, per the Mayor’s Executive Directive 35.

Sincerely,

FELICIA ANSLEY

Assistant Director, Contracts and Purchasing Division

TABLE OF CONTENTS

1. INTRODUCTION..................................................................................................................... 5

1.1 Brief Overview of the Project ............................................................................................................ 5

1.2 The Port of Los Angeles ................................................................................................................... 5

1.3 The Construction Division................................................................................................................. 5

2. PROJECT DESCRIPTION ...................................................................................................... 6

2.1 Project Goals and Objectives ........................................................................................................... 6

2.2 Background....................................................................................................................................... 6

2.3 Project Scope of Work ...................................................................................................................... 6

2.4 Additional Requirements................................................................................................................... 8

2.5 Consultant’s Qualifications ............................................................................................................... 9

3. PROPOSAL REQUIREMENTS ............................................................................................. 10

3.1 Proposal Questions ........................................................................................................................ 10

3.2 Proposal Submission ...................................................................................................................... 10

3.3 Evaluation Process and Selection Criteria ..................................................................................... 10

3.4 Proposal Content ............................................................................................................................ 11

3.5 Checklist for RFP Submittal Requirements .................................................................................... 15

4. STANDARD CONTRACT PROVISIONS ............................................................................... 16

4.1 Affirmative Action ............................................................................................................................ 16

4.2 Small/Very Small Business Enterprise Program and Local Business Preference Programs ........ 16

4.3 Business Tax Registration Certificate............................................................................................. 16

4.4 Indemnity and Insurance Requirements......................................................................................... 17

4.5 Conflict of Interest ........................................................................................................................... 20

4.6 Compliance with Applicable Laws .................................................................................................. 21

4.7 Governing Law / Venue .................................................................................................................. 21

4.8 Termination Provision ..................................................................................................................... 21

4.9 Proprietary Information ................................................................................................................... 21

4.10 Trademarks, Copyrights, and Patents ............................................................................................ 22

4.11 Confidentiality ................................................................................................................................. 22

4.12 Notices ............................................................................................................................................ 23

4.13 Termination Due to Non-Appropriation of Funds............................................................................ 23

4.14 Taxpayer Identification Number...................................................................................................... 23

4.15 Service Contractor Worker Retention Policy and Living Wage Policy Requirements .................... 24

4.16 Wage and Earnings Assignment Orders/Notices of Assignments ................................................. 24

4.17 Equal Benefits Policy ...................................................................................................................... 24

4.18 State Tidelands Grants ................................................................................................................... 24

4.19 Contract Solicitations Charter Section 470 (c) (12) ........................................................................ 25

4.20 Recordkeeping And Audit Rights.................................................................................................... 25

ATTACHMENTS / EXHIBITS

Exhibit A - Affirmative Action Program Provisions

Exhibit B – Small/Very Small Business Enterprise Program

Exhibit C – Business Tax Registration Certificate (BTRC) Number

Exhibit D – Equal Benefits Ordinance

Exhibit E – RFP Selection Evaluation Form

Exhibit F - City Ethics Commission (CEC) Forms 50 and 55

Exhibit G – Computer Acceptable Use Policy

1. INTRODUCTION

1.1 Brief Overview of the Project

The Construction Division is soliciting proposals from qualified consultants to

provide historical asset digitizing services. The selected Consultant will catalog historical

assets – photographs, videos, audio recordings, and historical documents – (Assets)

curated at the Harbor Department’s Materials Testing Laboratory, and create digital

versions of the Assets.

The duration of the contract awarded as a result of this RFP is expected to be three

(3) years from the date of execution of the agreement.

1.2 The Port of Los Angeles

The Port of Los Angeles is America’s Port®, the nation’s premier gateway for

international commerce and the busiest seaport in the Western Hemisphere. Located in

San Pedro Bay, 25 miles south of downtown Los Angeles, the Port encompasses 7,500

acres of land and water along 43 miles of waterfront.

The Port features both passenger and cargo terminals, including cruise, container,

automobile, breakbulk, dry and liquid bulk, and warehouse facilities that manage billions of

dollars’ worth of cargo each year. One of the world’s busiest seaports and leading gateway

for international trade in North America, the Port of Los Angeles has ranked as the number

one container port in the United States each year since 2000. In 2022, the Port handled a

total of 9.9 million TEUs, its second busiest calendar year on record.

The Port of Los Angeles is a department of the City of Los Angeles (also known as

the Los Angeles Harbor Department) and is governed by the Los Angeles Board of Harbor

Commissioners, a panel appointed by the Mayor of Los Angeles. Although the Port is a

City department, it is not supported by City taxes. Operating as a landlord port with more

than 200 leaseholders, the Port instead generates its revenues from leasing and shipping

service fees. The Port’s jurisdiction is limited to the Harbor District, which includes property

in San Pedro, Wilmington, and Terminal Island.

1.3 The Construction Division

The Harbor Department’s Construction Division is responsible for successfully

managing construction contracts and construction-related consultant agreements for the

Port of Los Angeles’ Capital Development Program. The Materials Testing Laboratory, one

of the sections in the Construction Division, provides general geotechnical and

environmental testing services for our construction projects and supports various Harbor

Department divisions.

The Materials Testing Laboratory is also responsible for a collection of historical

assets for the Port of Los Angeles. Assets include, but are not limited to, the following:

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Proposal Name	Description	Pre-Posal Confernce	Deadlin	Contact
Historical Asset Digitizing Services Addendum #1 Amendment #1	The City of Los Angeles Harbor Department invites the submittal of proposals to provide historical asset digitizing services.	Q&A	Proposals Due: Thursday, February 24, 2024 by 3pm	Felicia Ansley

Historical Asset Digitizing Services

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