State Advocacy Services

Agency:	The Port of Los Angeles
State:	California
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services U - Education and Training Services
Posted:	Feb 6, 2024
Due:	Feb 27, 2024
Publication URL:	To access bid details, please log in.

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Labor Relations and Government Affairs

Division

REQUEST FOR PROPOSALS

February 6, 2024

RAMP ID #212594

February 6, 2024

Prospective Consultants:

SUBJECT: REQUEST FOR PROPOSALS FOR STATE ADVOCACY SERVICES

The City of Los Angeles Harbor Department (Harbor Department) invites the submittal of

proposals to provide State of California government advocacy support services. These services

shall commence after a contract is approved by the Board of Harbor Commissioners.

Instructions and forms to be used in preparing the proposal are found in the information

included in the Request for Proposals (RFP).

The schedule for this RFP will be as follows:

Request for Proposals Published

Questions Due

Response Posted

Proposals Due

Tuesday, February 6, 2024

Tuesday, February 13, 2024 by 3pm

Tuesday, February 20, 2024

Tuesday, February 27, 2024 by 3pm

If your firm cannot agree to the requirements exactly as set forth in this RFP, please do not

submit a proposal.

For questions regarding this RFP, please contact Susana Eldridge by email at

Seldridge@portla.org. Questions must be submitted by Tuesday, February 13, 2024 by 3pm.

Responses will be posted on the Harbor Department’s website and the Regional Alliance

Marketplace for Procurement (RAMP), at www.rampla.org, on Tuesday, February 20, 2024. It is

the responsibility of all proposers to review both websites for any RFP revisions or answers to

questions prior to submitting a proposal in order to ensure their proposal is complete and

responsive.

In addition to providing information requested in this RFP, it should be noted that there are

administrative documents that must be submitted with the proposal. Please refer to the Business

Enterprise Programs and Contract Administrative Requirements section of this RFP. In order for

your proposal to be deemed responsive, these documents MUST be included with your

proposal.

All consultants and subconsultants must be registered on RAMP at the time proposals are

due. If selected for award, for-profit companies and corporations must comply with RAMP’s

demographic reporting requirements, per the Mayor’s Executive Directive 35.

Sincerely,

TRICIA J. CAREY

Director, Contracts and Purchasing Division

TABLE OF CONTENTS

1. INTRODUCTION..................................................................................................................... 5

1.1 Brief Overview of the Project ............................................................................................................ 5

1.2 The Port of Los Angeles ................................................................................................................... 5

1.3 The Labor Relations and Government Affairs Division .................................................................... 5

2. PROJECT DESCRIPTION ...................................................................................................... 6

2.1 Project Goals and Objectives ........................................................................................................... 6

2.2 Project Scope of Work ...................................................................................................................... 6

3. PROPOSAL REQUIREMENTS ............................................................................................... 7

3.1 Proposal Questions .......................................................................................................................... 7

3.2 Proposal Submission ........................................................................................................................ 7

3.3 Evaluation Process and Selection Criteria ....................................................................................... 8

3.4 Proposal Content .............................................................................................................................. 9

3.5 Checklist for RFP Submittal Requirements .................................................................................... 13

4. STANDARD CONTRACT PROVISIONS ............................................................................... 14

4.1 Affirmative Action ............................................................................................................................ 14

4.2 Small/Very Small Business Enterprise Program and Local Business Preference Programs ........ 14

4.3 Business Tax Registration Certificate............................................................................................. 14

4.4 Indemnity and Insurance Requirements......................................................................................... 15

4.5 Conflict of Interest ........................................................................................................................... 18

4.6 Compliance with Applicable Laws .................................................................................................. 19

4.7 Governing Law / Venue .................................................................................................................. 19

4.8 Termination Provision ..................................................................................................................... 19

4.9 Proprietary Information ................................................................................................................... 19

4.10 Trademarks, Copyrights, and Patents ............................................................................................ 20

4.11 Confidentiality ................................................................................................................................. 20

4.12 Notices ............................................................................................................................................ 20

4.13 Termination Due to Non-Appropriation of Funds............................................................................ 21

4.14 Taxpayer Identification Number...................................................................................................... 21

4.15 Service Contractor Worker Retention Policy and Living Wage Policy Requirements .................... 21

4.16 Wage and Earnings Assignment Orders/Notices of Assignments ................................................. 22

4.17 Equal Benefits Policy ...................................................................................................................... 22

4.18 State Tidelands Grants ................................................................................................................... 22

4.19 Contract Solicitations Charter Section 470 (c) (12) ........................................................................ 22

4.20 Recordkeeping And Audit Rights.................................................................................................... 23

ATTACHMENTS / EXHIBITS

Exhibit A - Affirmative Action Program Provisions

Exhibit B – Small/Very Small Business Enterprise Program

Exhibit C – Proprietary Small Business Enterprise Application

Exhibit D - Business Tax Registration Certificate (BTRC) Number

Exhibit E - Equal Benefits Ordinance

Exhibit F - RFP Selection Evaluation Form

Exhibit G – City Ethics Commission (CEC) Forms 50 and 55

1. INTRODUCTION

1.1 Brief Overview of the Project

The Labor Relations & Government Affairs Division is soliciting proposals from

qualified consultants to provide California state government advocacy support services.

The consultant will advocate at the State level to support the Harbor Department’s

strategic goal of maintaining and developing stronger relationships with the state executive

branch and agencies, state legislators and their key staff in Sacramento. The consultant

will advance and protect the Port of Los Angeles’ interests within State policies, legislation

and rule making, monitor bills and pending regulations, and provide support to best

position the Port and its stakeholders to be successful with grant opportunities.

The selected consultant must have knowledge of and experience with State of

California policy, legislation, and regulations. The consultant must also have a physical

proximity near the State capitol in Sacramento, California.

The duration of the contract awarded as a result of this RFP is expected to be three

years from the date of execution of the agreement.

1.2 The Port of Los Angeles

The Port of Los Angeles is America’s Port®, the nation’s premier gateway for

international commerce and the busiest seaport in the Western Hemisphere. Located in

San Pedro Bay, the Port encompasses 7,500 acres of land and water along 43 miles of

waterfront.

The Port features both passenger and cargo terminals, including cruise, container,

automobile, breakbulk, dry and liquid bulk, and warehouse facilities that manage billions of

dollars’ worth of cargo each year. One of the world’s busiest seaports and leading gateway

for international trade in North America, the Port of Los Angeles has ranked as the number

one container port in the United States each year since 2000. In 2023, the Port handled a

total of 8.6 million container units, its second busiest calendar year on record.

The Port of Los Angeles is a department of the City of Los Angeles (also known as

the Los Angeles Harbor Department) and is governed by the Los Angeles Board of Harbor

Commissioners, a panel appointed by the Mayor of Los Angeles. Although the Port is a

City department, it is not supported by City taxes. Operating as a landlord port with more

than 200 leaseholders, the Port instead generates its revenues from leasing and shipping

service fees. The Port’s jurisdiction is limited to the Harbor District, which includes property

in San Pedro, Wilmington, and Terminal Island.

1.3 The Labor Relations and Government Affairs Division

The Labor Relations and Government Affairs Division engages and maintains positive

relationships with labor unions and governmental entities at the local, regional, state, and

federal levels, while also leading the Port's workforce development efforts. The division

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Proposal Name	Description	Pre-Posal Confernce	Deadlin	Contact
State Advocacy Services	The City of Los Angeles Harbor Department invites the submittal of proposals to provide State of California government advocacy support services.	Questions Due: Tuesday, February 13, 2024 by 3pm Responses Posted: Tuesday, February 20, 2024	Proposals Due: Tuesday, February 27, 2024 by 3pm	Susana Eldridge

State Advocacy Services

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