Media Monitoring Services

Agency:	The Port of Los Angeles
State:	California
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services Q - Medical Services R - Professional, Administrative and Management Support Services
Posted:	Oct 19, 2023
Due:	Nov 16, 2023
Publication URL:	To access bid details, please log in.

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Media Relations

REQUEST FOR PROPOSALS

October 18, 2023

RAMP ID # 210862

October 18, 2023

Prospective Consultants:

SUBJECT: REQUEST FOR PROPOSALS FOR MEDIA MONITORING SERVICES

The City of Los Angeles Harbor Department (Harbor Department) invites the

submittal of proposals from qualified firms to provide media monitoring services. These

services shall commence after a contract is approved by the Board of Harbor

Commissioners.

Instructions and forms to be used in preparing the proposal are found in the

information included in the Request for Proposals (RFP).

The schedule for this RFP will be as follows:

Request for Proposals Published

Questions Due

Response Posted

Proposals Due

Wednesday, October 18, 2023

Wednesday, October 25, 2023 by 3pm

Wednesday, November 1, 2023

Thursday, November 16, 2023 by 3pm

If your firm cannot agree to the requirements exactly as set forth in this RFP, please

do not submit a proposal.

For questions regarding this RFP, please contact Susana Eldridge by email at

Seldridge@portla.org. Questions must be submitted by Wednesday, October 25, 2023 by

3pm. Responses will be posted on the Harbor Department’s website and the Regional

Alliance Marketplace for Procurement (RAMP), at www.rampla.org, on Wednesday,

November 1, 2023. It is the responsibility of all proposers to review both websites for any

RFP revisions or answers to questions prior to submitting a proposal in order to ensure

their proposal is complete and responsive.

In addition to providing information requested in this RFP, it should be noted that

there are administrative documents that must be submitted with the proposal. Please refer

to the Business Enterprise Programs and Contract Administrative Requirements section of

this RFP. In order for your proposal to be deemed responsive, these documents

MUST be included with your proposal.

All consultants and subconsultants must be registered on RAMP at the time

proposals are due. If selected for award, for-profit companies and corporations must

comply with RAMP’s demographic reporting requirements, per the Mayor’s Executive

Directive 35.

Sincerely,

TRICIA J. CAREY

Director, Contracts and Purchasing Division

TABLE OF CONTENTS

1. INTRODUCTION..................................................................................................................... 5

1.1 Brief Overview of the Project.............................................................................................................. 5

1.2 The Port of Los Angeles..................................................................................................................... 5

2. PROJECT DESCRIPTION ...................................................................................................... 5

2.1 Project Goals and Objectives............................................................................................................. 5

2.2 Project Scope of Work ....................................................................................................................... 6

3. PROPOSAL REQUIREMENTS ............................................................................................... 6

3.1 Proposal Questions ............................................................................................................................ 6

3.2 Proposal Submission ......................................................................................................................... 6

3.3 Evaluation Process and Selection Criteria ......................................................................................... 7

3.4 Proposal Content ............................................................................................................................... 7

3.5 Checklist for RFP Submittal Requirements...................................................................................... 11

4. STANDARD CONTRACT PROVISIONS ............................................................................... 12

4.1 Affirmative Action ............................................................................................................................. 12

4.2 Small/Very Small Business Enterprise Program.............................................................................. 12

4.3 Business Tax Registration Certificate .............................................................................................. 12

4.4 Indemnity Requirements .................................................................................................................. 13

4.5 Conflict of Interest ............................................................................................................................ 13

4.6 Compliance with Applicable Laws.................................................................................................... 13

4.7 Governing Law / Venue.................................................................................................................... 14

4.8 Termination Provision ...................................................................................................................... 14

4.9 Proprietary Information..................................................................................................................... 14

4.10 Trademarks, Copyrights, and Patents ............................................................................................. 15

4.11 Confidentiality................................................................................................................................... 15

4.12 Notices ............................................................................................................................................. 15

4.13 Termination Due to Non-Appropriation of Funds ............................................................................. 15

4.14 Taxpayer Identification Number ....................................................................................................... 16

4.15 Service Contractor Worker Retention Policy and Living Wage Policy Requirements ..................... 16

4.16 Wage and Earnings Assignment Orders/Notices of Assignments................................................... 16

4.17 Equal Benefits Policy ....................................................................................................................... 17

4.18 State Tidelands Grants .................................................................................................................... 17

4.19 Contract Solicitations Charter Section 470 (c) (12).......................................................................... 17

4.20 Recordkeeping And Audit Rights ..................................................................................................... 18

ATTACHMENTS / EXHIBITS

Exhibit A - Affirmative Action Program Provisions

Exhibit B – Small/Very Small Business Enterprise Program

Exhibit C – Proprietary Small Business Enterprise Application

Exhibit D - Business Tax Registration Certificate (BTRC) Number

Exhibit E - Equal Benefits Ordinance

Exhibit F - RFP Selection Evaluation Form

Exhibit G – City Ethics Commission (CEC) Form 50

1. INTRODUCTION

1.1 Brief Overview of the Project

The Media Relations Division is soliciting proposals from qualified consultants to

provide comprehensive, state-of-the-art media monitoring and assessment services that

will provide the Harbor Department with the ability to track news coverage, quantify and

analyze data. The Harbor Department is seeking to capture online, print, radio and TV

media in real time, with easy to use email notifications sent to key personnel with that data.

Additionally, metrics on the media hits are required, including total number of media hits,

publicity value of hits, etc.

The duration of the contract awarded as a result of this RFP is expected to be three

years from the date of execution of the agreement.

1.2 The Port of Los Angeles

The Port of Los Angeles is America’s Port®, the nation’s premier gateway for

international commerce and the busiest seaport in the Western Hemisphere. Located in

San Pedro Bay, 25 miles south of downtown Los Angeles, the Port encompasses 7,500

acres of land and water along 43 miles of waterfront.

The Port features both passenger and cargo terminals, including cruise, container,

automobile, breakbulk, dry and liquid bulk, and warehouse facilities that manage billions of

dollars’ worth of cargo each year. One of the world’s busiest seaports and leading gateway

for international trade in North America, the Port of Los Angeles has ranked as the number

one container port in the United States each year since 2000. In 2022, the Port handled a

total of 9.9 million TEUs, its second busiest calendar year on record.

The Port of Los Angeles is a department of the City of Los Angeles (also known as

the Los Angeles Harbor Department) and is governed by the Los Angeles Board of Harbor

Commissioners, a panel appointed by the Mayor of Los Angeles. Although the Port is a

City department, it is not supported by City taxes. Operating as a landlord port with more

than 200 leaseholders, the Port instead generates its revenues from leasing and shipping

service fees. The Port’s jurisdiction is limited to the Harbor District, which includes property

in San Pedro, Wilmington, and Terminal Island.

2. PROJECT DESCRIPTION

2.1 Project Goals and Objectives

As the busiest container port in North America and a worldwide driver of economic

activity, the Port of Los Angeles is consistently highlighted in the news. As a result, the

Harbor Department is seeking the services of a firm capable of providing 24/7 our

monitoring of nationwide news coverage (online, print, broadcast, and social media).

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Proposal Name	Description	Pre-Posal Confernce	Deadlin	Contact
Media Monitoring Services	The City of Los Angeles Harbor Department invites the submittal of proposals from qualified firms to provide media monitoring services.	Questions Due: Wednesday, October 25, 2023 by 3pm Responses Posted: Wednesday, November 1, 2023	Proposals Due: Thursday, November 16, 2023 by 3pm	Susana Eldridge

Media Monitoring Services

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