Occupational Health and Safety Services and Training

Agency: The Port of Los Angeles
State: California
Type of Government: State & Local
Category:
  • Q - Medical Services
  • U - Education and Training Services
Posted: Nov 28, 2023
Due: Jan 4, 2024
Publication URL: To access bid details, please log in.
Proposal Name Description Pre-Posal Confernce Deadlin Contact
Occupational Health and Safety Services and Training The City of Los Angeles Harbor Department invites the submittal of proposals to provide occupational health and safety services and training.
Questions Due: Thursday, December 7, 2023by 3pm
Response Posted: Thursday, December 14, 2023
Proposals Due: Thursday, January 4, 2024 by 3pm Tanisha Herr

Attachment Preview

RISK MANAGEMENT
OCCUPATIONAL HEALTH & SAFETY
SERVICES AND TRAINING
REQUEST FOR PROPOSALS
November 28, 2023
RAMP ID # 211527
November 28, 2023
Prospective Consultants:
SUBJECT: REQUEST FOR PROPOSALS FOR OCCUPATIONAL HEALTH & SAFETY SERVICES AND
TRAINING
The City of Los Angeles Harbor Department (Harbor Department) invites the submittal of proposals to
provide occupational health and safety services and training. These services shall commence after a contract is
approved by the Board of Harbor Commissioners.
Instructions and forms to be used in preparing the proposal are found in the information included in the
Request for Proposals (RFP).
The schedule for this RFP will be as follows:
Request for Proposals Published
Questions Due
Response Posted
Proposals Due
Tuesday, November 28, 2023
Thursday, December 7, 2023 by 3pm
Thursday, December 14, 2023
Thursday, January 4, 2024 by 3pm
If your firm cannot agree to the requirements exactly as set forth in this RFP, please do not submit a
proposal.
For questions regarding this RFP, please contact Tanisha Herr by email at THerr@portla.org. Questions
must be submitted by 3pm, Thursday, December 7, 2023. Responses will be posted on the Harbor Department’s
website and the Regional Alliance Marketplace for Procurement (RAMP), at www.rampla.org, on Thursday,
December 14, 2023. It is the responsibility of all proposers to review both websites for any RFP revisions or
answers to questions prior to submitting a proposal in order to ensure their proposal is complete and responsive.
In addition to providing information requested in this RFP, it should be noted that there are administrative
documents that must be submitted with the proposal. Please refer to the Business Enterprise Programs and
Contract Administrative Requirements section of this RFP. In order for your proposal to be deemed responsive,
these documents MUST be included with your proposal.
All consultants and subconsultants must be registered on RAMP at the time proposals are due. If selected
for award, for-profit companies and corporations must comply with RAMP’s demographic reporting requirements,
per the Mayor’s Executive Directive 35.
Sincerely,
for
TRICIA J. CAREY
Director, Contracts and Purchasing Division
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TABLE OF CONTENTS
1. INTRODUCTION ............................................................................................................................................ 25
1.1 Brief Overview of the Project.................................................................................................................. 25
1.2 The Port of Los Angeles......................................................................................................................... 25
1.3 The Risk Management Division.............................................................................................................. 25
2. PROJECT DESCRIPTION.............................................................................................................................. 26
2.1 Project Goals and Objectives ................................................................................................................. 26
2.2 Project Scope of Work ........................................................................................................................... 26
3. PROPOSAL REQUIREMENTS ...................................................................................................................... 27
3.1 Proposal Questions................................................................................................................................ 27
3.2 Proposal Submission ............................................................................................................................. 27
3.3 Evaluation Process and Selection Criteria.............................................................................................. 28
3.4 Proposal Content ................................................................................................................................... 28
3.5 Checklist for RFP Submittal Requirements ............................................................................................ 33
4. STANDARD CONTRACT PROVISIONS ........................................................................................................ 34
4.1 Affirmative Action ................................................................................................................................... 34
4.2 Small/Very Small Business Enterprise Program and Local Business Preference Programs................... 34
4.3 Business Tax Registration Certificate..................................................................................................... 34
4.4 Indemnity and Insurance Requirements ................................................................................................. 35
4.5 Conflict of Interest .................................................................................................................................. 38
4.6 Compliance with Applicable Laws .......................................................................................................... 38
4.7 Governing Law / Venue.......................................................................................................................... 39
4.8 Termination Provision ............................................................................................................................ 39
4.9 Proprietary Information........................................................................................................................... 39
4.10 Trademarks, Copyrights, and Patents .................................................................................................... 40
4.11 Confidentiality ........................................................................................................................................ 40
4.12 Notices................................................................................................................................................... 40
4.13 Termination Due to Non-Appropriation of Funds .................................................................................... 40
4.14 Taxpayer Identification Number ............................................................................................................. 41
4.15 Service Contractor Worker Retention Policy and Living Wage Policy Requirements .............................. 41
4.16 Wage and Earnings Assignment Orders/Notices of Assignments .......................................................... 41
4.17 Equal Benefits Policy ............................................................................................................................. 41
4.18 State Tidelands Grants .......................................................................................................................... 41
4.19 Contract Solicitations Charter Section 470 (c) (12)................................................................................. 42
4.20 Recordkeeping And Audit Rights ........................................................................................................... 42
23
ATTACHMENTS / EXHIBITS
Attachment A - Health & Safety Personnel Services and Training Rate Schedule
Exhibit A - Affirmative Action Program Provisions
Exhibit B Small/Very Small Business Enterprise Program
Exhibit C Proprietary Small Business Enterprise Application
Exhibit D - Business Tax Registration Certificate (BTRC) Number
Exhibit E - Equal Benefits Ordinance
Exhibit F - RFP Selection Evaluation Form
Exhibit G City Ethics Commission (CEC) Forms 50 and 55
24
1. INTRODUCTION
1.1 Brief Overview of the Project
The Risk Management Division is seeking qualified and experienced firms to provide occupational
health and safety training for employees to meet current regulatory requirements; provide related
occupational health and safety services; and assist Harbor Department staff with implementation and
coordination of the Harbor Department’s current occupational health and safety programs. The Harbor
Department intends to establish a pool of qualified consultants to provide these services on an as-needed
basis.
The duration of the contract(s) awarded as a result of this RFP is expected to be three years from
the date of execution of the agreement.
1.2 The Port of Los Angeles
The Port of Los Angeles is America’s Port®, the nation’s premier gateway for international
commerce and the busiest seaport in the Western Hemisphere. Located in San Pedro Bay, 25 miles
south of downtown Los Angeles, the Port encompasses 7,500 acres of land and water along 43 miles of
waterfront.
The Port features both passenger and cargo terminals, including cruise, container, automobile,
breakbulk, dry and liquid bulk, and warehouse facilities that manage billions of dollars’ worth of cargo
each year. One of the world’s busiest seaports and leading gateway for international trade in North
America, the Port of Los Angeles has ranked as the number one container port in the United States each
year since 2000. In 2022, the Port handled a total of 9.9 million TEUs, its second busiest calendar year on
record.
The Port of Los Angeles is a department of the City of Los Angeles (also known as the Los
Angeles Harbor Department) and is governed by the Los Angeles Board of Harbor Commissioners, a
panel appointed by the Mayor of Los Angeles. Although the Port is a City department, it is not supported
by City taxes. Operating as a landlord port with more than 200 leaseholders, the Port instead generates
its revenues from leasing and shipping service fees. The Port’s jurisdiction is limited to the Harbor District,
which includes property in San Pedro, Wilmington, and Terminal Island.
1.3 The Risk Management Division
Risk Management plans, directs, and coordinates the insurance programs of the Harbor
Department to control risk and loss. This includes the classification of risk, measurement of financial
impacts of that risk, selection of techniques to manage loss, negotiations of insurance coverage, and
implementation of safety and loss prevention programs.
25
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