Aerial Laser and/or Drone Show Production Services

Agency:	The Port of Los Angeles
State:	California
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services T - Photographic, Mapping, Printing, and Publications Services
Posted:	Nov 7, 2023
Due:	Dec 19, 2023
Publication URL:	To access bid details, please log in.

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Community Relations Division

Aerial Laser and/or Drone Show

Production Services

REQUEST FOR PROPOSALS

November 7, 2023

RAMP ID #210725

November 7, 2023

Prospective Consultants:

SUBJECT: REQUEST FOR PROPOSALS FOR AERIAL LASER AND/OR DRONE SHOW

PRODUCTION SERVICES

The City of Los Angeles Harbor Department (Harbor Department) invites the submittal

of proposals to provide municipal scale outdoor evening entertainment services for large

crowds at public events. These services shall commence after a contract is approved by the

Executive Director.

Instructions and forms to be used in preparing the proposal are found in the information

included in the Request for Proposals (RFP).

The schedule for this RFP will be as follows:

Request for Proposals Published

Questions Due

Response Posted

Proposals Due

November 7, 2023

November 14, 2023 by 3:00 p.m.

November 28, 2023

Tuesday, December 19, 2023 by 3:00 p.m.

If your firm cannot agree to the requirements exactly as set forth in this RFP,

please do not submit a proposal.

For questions regarding this RFP, please contact Felicia Ansley by email at

fansley@portla.org. Questions must be submitted by November 14, 2023. Responses will be

posted on the Harbor Department’s website and the Regional Alliance Marketplace for

Procurement (RAMP), at www.rampla.org, on or before November 28, 2023. It is the

responsibility of all proposers to review both websites for any RFP revisions or answers to

questions prior to submitting a proposal in order to ensure their proposal is complete and

responsive.

In addition to providing information requested in this RFP, it should be noted that there

are administrative documents that must be submitted with the proposal. Please refer to the

Business Enterprise Programs and Contract Administrative Requirements section of this RFP.

In order for your proposal to be deemed responsive, these documents MUST be

included with your proposal.

All consultants and subconsultants must be registered on RAMP at the time proposals

are due. If selected for award, for-profit companies and corporations must comply with

RAMP’s demographic reporting requirements, per the Mayor’s Executive Directive 35.

Sincerely,

FELICIA ANSLEY

Director, Contracts and Purchasing Division

TABLE OF CONTENTS

1. INTRODUCTION..................................................................................................................... 5

1.1 Brief Overview of the Project ............................................................................................................ 5

1.2 The Port of Los Angeles ................................................................................................................... 5

1.3 The Community Relations Division................................................................................................... 5

2. PROJECT DESCRIPTION ...................................................................................................... 5

2.1 Project Goals and Objectives ........................................................................................................... 5

2.2 Project Scope of Work ...................................................................................................................... 6

3. PROPOSAL REQUIREMENTS ............................................................................................... 7

3.1 Proposal Questions .......................................................................................................................... 7

3.2 Proposal Submission ........................................................................................................................ 7

3.3 Evaluation Process and Selection Criteria ....................................................................................... 8

3.4 Proposal Content .............................................................................................................................. 8

3.5 Checklist for RFP Submittal Requirements .................................................................................... 11

4. STANDARD CONTRACT PROVISIONS ............................................................................... 13

4.1 Affirmative Action ............................................................................................................................ 13

4.2 Small/Very Small Business Enterprise Program ............................................................................ 13

4.3 Business Tax Registration Certificate............................................................................................. 13

4.4 Indemnity and Insurance Requirements ......................................................................................... 14

4.5 Conflict of Interest ........................................................................................................................... 18

4.6 Compliance with Applicable Laws .................................................................................................. 18

4.7 Governing Law / Venue .................................................................................................................. 19

4.8 Termination Provision ..................................................................................................................... 19

4.9 Proprietary Information ................................................................................................................... 19

4.10 Trademarks, Copyrights, and Patents ............................................................................................ 20

4.11 Confidentiality ................................................................................................................................. 20

4.12 Notices ............................................................................................................................................ 20

4.13 Termination Due to Non-Appropriation of Funds............................................................................ 20

4.14 Taxpayer Identification Number...................................................................................................... 21

4.15 Service Contractor Worker Retention Policy and Living Wage Policy Requirements .................... 21

4.16 Wage and Earnings Assignment Orders/Notices of Assignments ................................................. 21

4.17 Equal Benefits Policy ...................................................................................................................... 22

4.18 State Tidelands Grants ................................................................................................................... 22

4.19 Contract Solicitations Charter Section 470 (c) (12) ........................................................................ 22

4.20 Recordkeeping And Audit Rights.................................................................................................... 22

ATTACHMENTS / EXHIBITS

Exhibit A - Affirmative Action Program Provisions

Exhibit B – Small/Very Small Business Enterprise Program

Exhibit C - Business Tax Registration Certificate (BTRC) Number

Exhibit D - Equal Benefits Ordinance

Exhibit E - RFP Selection Evaluation Form

Exhibit F – City Ethics Commission (CEC) Forms 50 and 55

Attachment 1 – Additional Drone Operator Requirements

1. INTRODUCTION

1.1 Brief Overview of the Project

The Community Relations Division is soliciting proposals from qualified companies

to provide municipal scale outdoor evening entertainment services for large crowds at

public events.

The duration of the contract awarded as a result of this RFP is expected to be one

year from the date of execution of the contract.

1.2 The Port of Los Angeles

The Port of Los Angeles is America’s Port®, the nation’s premier gateway for

international commerce and the busiest seaport in the Western Hemisphere. Located in

San Pedro Bay, 25 miles south of downtown Los Angeles, the Port encompasses 7,500

acres of land and water along 43 miles of waterfront.

The Port features both passenger and cargo terminals, including cruise, container,

automobile, breakbulk, dry and liquid bulk, and warehouse facilities that manage billions of

dollars’ worth of cargo each year. One of the world’s busiest seaports and leading gateway

for international trade in North America, the Port of Los Angeles has ranked as the number

one container port in the United States each year since 2000. In 2022, the Port handled a

total of 9.9 million TEUs, its second busiest calendar year on record.

The Port of Los Angeles is a department of the City of Los Angeles (also known as

the Los Angeles Harbor Department) and is governed by the Los Angeles Board of Harbor

Commissioners, a panel appointed by the Mayor of Los Angeles. Although the Port is a

City department, it is not supported by City taxes. Operating as a landlord port with more

than 200 leaseholders, the Port instead generates its revenues from leasing and shipping

service fees. The Port’s jurisdiction is limited to the Harbor District, which includes property

in San Pedro, Wilmington, and Terminal Island.

1.3 The Community Relations Division

The Community Relations Division is responsible for outreach programs to engage

community members, students, civic groups, business groups, and other stakeholder

audiences throughout Southern California. The Division manages Port-hosted and Port-

sponsored events, community outreach programs, educational programs, advertising, and

marketing support activities.

2. PROJECT DESCRIPTION

2.1 Project Goals and Objectives

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Proposal Name	Description	Pre-Posal Confernce	Deadlin	Contact
Aerial Laser and/or Drone Show Production Services	The City of Los Angeles Harbor Department invites the submittal of proposals to provide municipal scale outdoor evening entertainment services for large crowds at public events.	Questions Due: Tuesday, November 14, 2023 by 3pm Responses Posted: Tuesday, November 28, 2023	Proposals Due: Tuesday, December 19, 2023 by 3pm	Felicia Ansley

Aerial Laser and/or Drone Show Production Services

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