Helicopter Rental Services

Agency:	The Port of Los Angeles
State:	California
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services W - Lease or Rental of Equipment
Posted:	Jan 24, 2024
Due:	Feb 20, 2024
Publication URL:	To access bid details, please log in.

Attachment Preview

Community Relations

REQUEST FOR PROPOSALS

January 23, 2024

RAMP ID #212443

January 23, 2024

Prospective Consultants:

SUBJECT: REQUEST FOR PROPOSALS FOR HELICOPTER RENTAL SERVICES

The City of Los Angeles Harbor Department (Harbor Department) invites the

submittal of proposals from qualified firms to provide helicopter rental services. These

services shall commence after a contract is approved by the Board of Harbor

Commissioners.

Instructions and forms to be used in preparing the proposal are found in the

information included in the Request for Proposals (RFP).

The schedule for this RFP will be as follows:

Request for Proposals Published

Questions Due

Response Posted

Proposals Due

Tuesday, January 23, 2024

Tuesday, January 30, 2024 by 3pm

Tuesday, February 6, 2024

Tuesday, February 20, 2024 by 3pm

If your firm cannot agree to the requirements exactly as set forth in this RFP, please

do not submit a proposal.

For questions regarding this RFP, please contact Susana Eldridge by email at

Seldridge@portla.org. Questions must be submitted by Tuesday, January 23, 2024 by 3pm.

Responses will be posted on the Harbor Department’s website and the Regional Alliance

Marketplace for Procurement (RAMP), at www.rampla.org, on Tuesday, January 30, 2024.

It is the responsibility of all proposers to review both websites for any RFP revisions or

answers to questions prior to submitting a proposal in order to ensure their proposal is

complete and responsive.

In addition to providing information requested in this RFP, it should be noted that

there are administrative documents that must be submitted with the proposal. Please refer

to the Business Enterprise Programs and Contract Administrative Requirements section of

this RFP. In order for your proposal to be deemed responsive, these documents MUST

be included with your proposal.

All consultants and subconsultants must be registered on RAMP at the time proposals

are due. If selected for award, for-profit companies and corporations must comply with

RAMP’s demographic reporting requirements, per the Mayor’s Executive Directive 35.

Sincerely,

Type text here Type text here

TRICIA J. CAREY

Director, Contracts and Purchasing Division

TABLE OF CONTENTS

1. INTRODUCTION..................................................................................................................... 5

1.1 Brief Overview of the Project ............................................................................................................ 5

1.2 The Port of Los Angeles ................................................................................................................... 5

2. PROJECT DESCRIPTION ...................................................................................................... 5

2.1 Project Scope of Work ...................................................................................................................... 5

3. PROPOSAL REQUIREMENTS ............................................................................................... 6

3.1 Proposal Questions .......................................................................................................................... 6

3.2 Proposal Submission ........................................................................................................................ 6

3.3 Evaluation Process and Selection Criteria ....................................................................................... 7

3.4 Proposal Content .............................................................................................................................. 7

3.5 Checklist for RFP Submittal Requirements .................................................................................... 10

4. STANDARD CONTRACT PROVISIONS ............................................................................... 11

4.1 Affirmative Action ............................................................................................................................ 11

4.2 Small/Very Small Business Enterprise Program ............................................................................ 11

4.3 Business Tax Registration Certificate............................................................................................. 11

4.4 Indemnity and Insurance Requirements......................................................................................... 12

4.5 Conflict of Interest ........................................................................................................................... 16

4.6 Compliance with Applicable Laws .................................................................................................. 16

4.7 Governing Law / Venue .................................................................................................................. 17

4.8 Termination Provision ..................................................................................................................... 17

4.9 Proprietary Information ................................................................................................................... 17

4.10 Trademarks, Copyrights, and Patents ............................................................................................ 18

4.11 Confidentiality ................................................................................................................................. 18

4.12 Notices ............................................................................................................................................ 18

4.13 Termination Due to Non-Appropriation of Funds............................................................................ 18

4.14 Taxpayer Identification Number...................................................................................................... 19

4.15 Service Contractor Worker Retention Policy and Living Wage Policy Requirements .................... 19

4.16 Wage and Earnings Assignment Orders/Notices of Assignments ................................................. 19

4.17 Equal Benefits Policy ...................................................................................................................... 20

4.18 State Tidelands Grants ................................................................................................................... 20

4.19 Contract Solicitations Charter Section 470 (c) (12) ........................................................................ 20

4.20 Recordkeeping And Audit Rights.................................................................................................... 21

ATTACHMENTS / EXHIBITS

Exhibit A - Affirmative Action Program Provisions

Exhibit B – Small/Very Small Business Enterprise Program

Exhibit C – Proprietary Small Business Enterprise Application

Exhibit D - Business Tax Registration Certificate (BTRC) Number

Exhibit E - Equal Benefits Ordinance

Exhibit F - RFP Selection Evaluation Form

Exhibit G – City Ethics Commission (CEC) Form 50

1. INTRODUCTION

1.1 Brief Overview of the Project

The City of Los Angeles Harbor Department, Community Relations Division is

soliciting proposals from qualified firms to provide helicopter rental services. The Harbor

Department primarily requires the use of a helicopter for the purpose of aerial videography

and photography of Port of Los Angeles operations, and special events sponsored by the

Harbor Department. There may be occasional need for aerial tours of Port facilities for VIPs,

and transportation of VIPs. These flights may occur over land and water.

It is the intent of the Harbor Department to establish a pool of vendors to provide

helicopter rental services. It is anticipated that the pool would remain in effect for three years,

and the term of any resulting agreement would be for a maximum of three years.

Recognizing that this is an as-needed opportunity, there is no guaranteed amount of work

resulting from this RFP.

1.2 The Port of Los Angeles

The Port of Los Angeles is America’s Port®, the nation’s premier gateway for

international commerce and the busiest seaport in the Western Hemisphere. Located in San

Pedro Bay, 25 miles south of downtown Los Angeles, the Port encompasses 7,500 acres of

land and water along 43 miles of waterfront.

The Port features both passenger and cargo terminals, including cruise, container,

automobile, breakbulk, dry and liquid bulk, and warehouse facilities that manage billions of

dollars’ worth of cargo each year. One of the world’s busiest seaports and leading gateway

for international trade in North America, the Port of Los Angeles has ranked as the number

one container port in the United States each year since 2000. In 2022, the Port handled a

total of 9.9 million TEUs, its second busiest calendar year on record.

The Port of Los Angeles is a department of the City of Los Angeles (also known as

the Los Angeles Harbor Department) and is governed by the Los Angeles Board of Harbor

Commissioners, a panel appointed by the Mayor of Los Angeles. Although the Port is a City

department, it is not supported by City taxes. Operating as a landlord port with more than

200 leaseholders, the Port instead generates its revenues from leasing and shipping service

fees. The Port’s jurisdiction is limited to the Harbor District, which includes property in San

Pedro, Wilmington, and Terminal Island.

2. PROJECT DESCRIPTION

2.1 Project Scope of Work

Services provided by the Contractor(s) shall include at least one or more of the

following three helicopter rental configurations:

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Proposal Name	Description	Pre-Posal Confernce	Deadlin	Contact
Helicopter Rental Services	The City of Los Angeles Harbor Department invites the submittal of proposals from qualified firms to provide helicopter rental services.	Questions Due: Tuesday, January 30, 2024 by 3pm Responses Posted: Tuesday, February 6, 2024	Proposals Due: Tuesday, February 20, 2024 by 3pm	Susana Eldridge

Helicopter Rental Services

Attachment Preview

See also