Occupational Health and Safety Services and Training

Agency:	The Port of Los Angeles
State:	California
Type of Government:	State & Local
Category:	Q - Medical Services U - Education and Training Services
Posted:	Jan 10, 2024
Due:	Feb 1, 2024
Publication URL:	To access bid details, please log in.

Attachment Preview

RISK MANAGEMENT

OCCUPATIONAL HEALTH & SAFETY

SERVICES AND TRAINING

REQUEST FOR PROPOSALS

RAMP ID # 212230

January 9, 2024

Prospective Consultants:

SUBJECT: REQUEST FOR PROPOSALS FOR OCCUPATIONAL HEALTH & SAFETY SERVICES AND

TRAINING

The City of Los Angeles Harbor Department (Harbor Department) invites the submittal of proposals to

provide occupational health and safety services and training. These services shall commence after a contract is

approved by the Board of Harbor Commissioners.

Instructions and forms to be used in preparing the proposal are found in the information included in the

Request for Proposals (RFP).

The schedule for this RFP will be as follows:

Request for Proposals Published

Questions Due

Response Posted

Proposals Due

Tuesday, January 9, 2024

Tuesday, January 16, 2024 by 3pm

Thursday, January 18, 2024

Thursday, February 1, 2024 by 3pm

If your firm cannot agree to the requirements exactly as set forth in this RFP, please do not submit a

proposal.

For questions regarding this RFP, please contact Tanisha Herr by email at THerr@portla.org. Questions

must be submitted by 3pm, Tuesday January 16, 2024. Responses will be posted on the Harbor Department’s

website and the Regional Alliance Marketplace for Procurement (RAMP), at www.rampla.org, on Thursday,

January 18, 2024. It is the responsibility of all proposers to review both websites for any RFP revisions or answers

to questions prior to submitting a proposal in order to ensure their proposal is complete and responsive.

In addition to providing information requested in this RFP, it should be noted that there are administrative

documents that must be submitted with the proposal. Please refer to the Business Enterprise Programs and

Contract Administrative Requirements section of this RFP. In order for your proposal to be deemed responsive,

these documents MUST be included with your proposal.

All consultants and subconsultants must be registered on RAMP at the time proposals are due. If selected

for award, for-profit companies and corporations must comply with RAMP’s demographic reporting requirements,

per the Mayor’s Executive Directive 35.

Sincerely,

for

TRICIA J. CAREY

Director, Contracts and Purchasing Division

TABLE OF CONTENTS

1. INTRODUCTION ............................................................................................................................................ 25

1.1 Brief Overview of the Project.................................................................................................................. 25

1.2 The Port of Los Angeles......................................................................................................................... 25

1.3 The Risk Management Division.............................................................................................................. 25

2. PROJECT DESCRIPTION.............................................................................................................................. 26

2.1 Project Goals and Objectives ................................................................................................................. 26

2.2 Project Scope of Work ........................................................................................................................... 26

3. PROPOSAL REQUIREMENTS ...................................................................................................................... 27

3.1 Proposal Questions................................................................................................................................ 27

3.2 Proposal Submission ............................................................................................................................. 27

3.3 Evaluation Process and Selection Criteria.............................................................................................. 28

3.4 Proposal Content ................................................................................................................................... 28

3.5 Checklist for RFP Submittal Requirements ............................................................................................ 33

4. STANDARD CONTRACT PROVISIONS ........................................................................................................ 34

4.1 Affirmative Action ................................................................................................................................... 34

4.2 Small/Very Small Business Enterprise Program and Local Business Preference Programs................... 34

4.3 Business Tax Registration Certificate..................................................................................................... 34

4.4 Indemnity and Insurance Requirements ................................................................................................. 35

4.5 Conflict of Interest .................................................................................................................................. 38

4.6 Compliance with Applicable Laws .......................................................................................................... 38

4.7 Governing Law / Venue.......................................................................................................................... 39

4.8 Termination Provision ............................................................................................................................ 39

4.9 Proprietary Information........................................................................................................................... 39

4.10 Trademarks, Copyrights, and Patents .................................................................................................... 40

4.11 Confidentiality ........................................................................................................................................ 40

4.12 Notices................................................................................................................................................... 40

4.13 Termination Due to Non-Appropriation of Funds .................................................................................... 40

4.14 Taxpayer Identification Number ............................................................................................................. 41

4.15 Service Contractor Worker Retention Policy and Living Wage Policy Requirements.............................. 41

4.16 Wage and Earnings Assignment Orders/Notices of Assignments .......................................................... 41

4.17 Equal Benefits Policy ............................................................................................................................. 41

4.18 State Tidelands Grants .......................................................................................................................... 41

4.19 Contract Solicitations Charter Section 470 (c) (12)................................................................................. 42

4.20 Recordkeeping And Audit Rights ........................................................................................................... 42

ATTACHMENTS / EXHIBITS

Attachment A - Health & Safety Personnel Services and Training Rate Schedule

Exhibit A - Affirmative Action Program Provisions

Exhibit B – Small/Very Small Business Enterprise Program

Exhibit C – Proprietary Small Business Enterprise Application

Exhibit D - Business Tax Registration Certificate (BTRC) Number

Exhibit E - Equal Benefits Ordinance

Exhibit F - RFP Selection Evaluation Form

Exhibit G – City Ethics Commission (CEC) Forms 50 and 55

1. INTRODUCTION

1.1 Brief Overview of the Project

The Risk Management Division is seeking qualified and experienced firms to provide occupational

health and safety training for employees to meet current regulatory requirements; provide related

occupational health and safety services; and assist Harbor Department staff with implementation and

coordination of the Harbor Department’s current occupational health and safety programs. The Harbor

Department intends to establish a pool of qualified consultants to provide these services on an as-needed

basis.

The duration of the contract(s) awarded as a result of this RFP is expected to be three years from

the date of execution of the agreement.

1.2 The Port of Los Angeles

The Port of Los Angeles is America’s Port®, the nation’s premier gateway for international

commerce and the busiest seaport in the Western Hemisphere. Located in San Pedro Bay, 25 miles

south of downtown Los Angeles, the Port encompasses 7,500 acres of land and water along 43 miles of

waterfront.

The Port features both passenger and cargo terminals, including cruise, container, automobile,

breakbulk, dry and liquid bulk, and warehouse facilities that manage billions of dollars’ worth of cargo

each year. One of the world’s busiest seaports and leading gateway for international trade in North

America, the Port of Los Angeles has ranked as the number one container port in the United States each

year since 2000. In 2022, the Port handled a total of 9.9 million TEUs, its second busiest calendar year on

record.

The Port of Los Angeles is a department of the City of Los Angeles (also known as the Los

Angeles Harbor Department) and is governed by the Los Angeles Board of Harbor Commissioners, a

panel appointed by the Mayor of Los Angeles. Although the Port is a City department, it is not supported

by City taxes. Operating as a landlord port with more than 200 leaseholders, the Port instead generates

its revenues from leasing and shipping service fees. The Port’s jurisdiction is limited to the Harbor District,

which includes property in San Pedro, Wilmington, and Terminal Island.

1.3 The Risk Management Division

Risk Management plans, directs, and coordinates the insurance programs of the Harbor

Department to control risk and loss. This includes the classification of risk, measurement of financial

impacts of that risk, selection of techniques to manage loss, negotiations of insurance coverage, and

implementation of safety and loss prevention programs.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Proposal Name	Description	Pre-Posal Confernce	Deadlin	Contact
Occupational Health and Safety Services and Training	The City of Los Angeles Harbor Department invites the submittal of proposals to provide occupational health and safety services and training.	Questions Due: Tuesday, January 16, 2024 by 3pm Responses Posted: Thursday, January 18, 2024	Proposals Due: Thursday, February 1, 2024 by 3pm	Tanisha Herr

Occupational Health and Safety Services and Training

Attachment Preview

See also