2024 Quote-Landscape Maintenance

Agency:	Connecticut Housing Finance Authority
State:	Connecticut
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Mar 12, 2024
Due:	Mar 26, 2024
Publication URL:	To access bid details, please log in.

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February 26, 2024

REQUEST FOR QUOTES

CHFA LANDSCAPE MAINTENANCE

SPECIFICATIONS:

The Connecticut Housing Finance Authority (“CHFA “) is seeking quotes for Landscape

Maintenance at its offices located at 999 West Street, Rocky Hill, CT for up to three years.

The scope of work includes the management and care of all exterior landscaped areas. Selected

vendor will be responsible for furnishing all labor, equipment, and materials to perform all

operations in connection with maintaining CHFA’s exterior landscape. The work to be

performed includes, but is not limited to:

• Weekly mowing throughout growing seasons

• Sweep walks after mowing

• Sweep roads and parking areas as needed

• Remove leaves and broken branches from all ground areas throughout the year

• Keep all newly planted trees straight (re-stake if necessary)

• Prune and trim shrubs and plants throughout growing season to keep the natural shape

• Edge sidewalks as needed

• Remove all clippings and debris and dispose offsite

• Weed beds, cracks in pavement and walks throughout growing season

• In the fall and spring, clean up all leaves from all lawn and bed areas, pavement, and

walks

• Program irrigation schedule, including system startup, midseason check and shutdown

(does not include maintenance).

OTHER SERVICES THAT MAY BE REQUESTED (please list the individual additional

costs on “Quote Form”)

• Fertilization, grub, and vegetation control

• Irrigation maintenance hourly cost

• Flowers, annual & perennial (annuals per flat planted)

• Shrubs and trees planted

• Cedar mulch per yard installed and removal of old mulch from beds as directed by CHFA

• Tree trimming as necessary:

o remove dead, broken, and damaged branches 2” – 4” diameter cuts

o remove/prune live rubbing and interfering branches to reduce both height and

spread of tree canopy 1.5” – 3” diameter cuts as needed

o remove all debris

• Labor cost for miscellaneous work per hour

REQUIREMENTS

• Equipment should be in good working order.

• Owner or General Foreman of selected vendor must be available for walk through and

inspection with CHFA’s facility personnel as requested.

• Selected vendor must repair any damage to CHFA’s property caused by selected vendor

to CHFA’s satisfaction.

• All responses must provide pricing and references on attached “Quote Form” to

RFP.RFQ@chfa.org no later than 4:00 p.m. on Tuesday, March 26, 2024.

• All responses must include a copy of the company’s W-9 form.

• If applicable, supply Small and/or Minority Business Set-Aside Certificate.

• The use of any herbicides and pesticides must be in compliance with applicable United

States Environmental Protection Agency and the Connecticut Department of Energy and

Environmental Protection laws, guidelines, and/or regulations.

• Selected vendor will be required to execute a contract satisfactory to CHFA and will

agree that it will comply with the provisions of Connecticut General Statutes applicable

to contracts with CHFA including, but not limited to, nondiscrimination and affirmative

action provisions.

• Selected vendor will be required to provide documentation regarding general liability,

auto, workers’ compensation and umbrella insurance in limits identified in “CHFA

Insurance Requirements” attached.

Included are 1) specification; 2) quote form; 3) drawing of 999 West Street; 4) CHFA’s

insurance requirements; and 5) frequently asked questions.

Please submit any additional questions to RFP.RFQ@chfa.org by Monday, March 11, 2024.

Additional questions and answers will be posted on CHFA’s website.

CHFA is an Affirmative Action/Equal Opportunity Employer.

CHFA Landscape Maintenance 2024

Company Name:

Contact Name:

Title:

Phone:

Email:

Annual Price for Grounds Maintenance:

Additional Services, if needed and requested

1. Early Spring fertilizer/weed control

2. Late Spring fertilizer/weed control

3. Late Summer fertilizer/weed control/insect

4. Early Fall fertilizer

5. Grub control

6. Vegetation control

7. Irrigation Maintenance

8. Cedar mulching (per yard)

9. Annuals & perennials (per flat planted)

10. Shrubs and trees planted

11. Tree trimming and pruning

12. Additional labor (per hour)

Reference 1:

Company Name:

List Price Below for each item:

Reference 2:

Company Name:

Contact Name:

Title:

Email:

Phone:

Reference 3:

Company Name:

Contact Name:

Title:

Email:

Phone:

Any Experience with any CT state agency must be listed here:

Contact Name:

Title:

Email:

COMPLETED QUOTE FORM SHOULD BE SUMITTED TO RFP.RFQ@CHFA.ORG NO LATER

THAN 4:00 P.M. ON TUESDAY, MARCH 26, 2024

CHFA is an Affirmative Action/Equal Opportunity Employer.

Connecticut Housing Finance Authority

Insurance Requirements

for Contractors or Vendors

Instructions: CHFA Insurance Requirements

All contractors and vendors are required to provide proof of the required insurance

coverage before entering the premises or commencing any work at any CHFA

facility. Contractors and vendors must obtain, at their own expense, all the insurance

required here, and acceptable evidence of such insurance must be properly furnished

to, and approved by, CHFA.

All subcontractors are subject to the same requirements. It is the responsibility of

the primary contractor or vendor to obtain acceptable evidence of insurance from

subcontractors.

CHFA also requires that they be named as an additional insured on your general

liability policy(ies). Your general liability policy must be endorsed with ISO

Endorsement CG 20 10 (or equivalent) or ISO Endorsement CG 20 26 (or

equivalent), and ISO Endorsement CG 20 37 (or equivalent) if so required. These

form numbers must be specifically referenced on the certificate of insurance. If your

insurance company uses a different form to provide CHFA with additional insured

status on your policies, copies of those forms must be provided in advance with the

insurance certificate for review and approval by CHFA. All coverage must be

primary as to CHFA.

The proper name for the entity to be named as additional insured is: “Connecticut

Housing Finance Authority, and/or related or affiliated entities.”

Evidence of compliance with these requirements is with the ACCORD form 25,

“Certificate of Liability Insurance”, with 30 days’ notice of cancellation, plus copies

of any required additional insured endorsements. Certificates should be sent to:

Connecticut Housing Finance Authority, Attention: Shelly Mondo, 999 West St.,

Rocky Hill, CT 06067. Tel.: (860) 721-9501.

Current insurance certificates must be furnished to CHFA at all times. Replacement

certificates must be furnished prior to the expiration or replacement of referenced

policies.

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RFP	Post Date	Due Date	Additional Documents
2024 Quote-Landscape Maintenance	2/26/24	3/26/24 4:00 p.m.	Questions and Answers

2024 Quote-Landscape Maintenance

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