Painting Services

Agency:	Liberty Public Schools
State:	Missouri
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Posted:	Mar 12, 2024
Due:	Apr 4, 2024
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

“ITB”

Notice is hereby given that the LIBERTY PUBLIC SCHOOL DISTRICT, LIBERTY, MISSOURI, requests

written, sealed bids on the items specified on the attached sheet(s).

DESCRIPTION OF BID ITEMS

DATE:

MARCH 14, 2024

BID NUMBER: ITB 012-024

BID TITLE:

PAINTING SERVICES

BIDS MUST be received on or before APRIL 4, 2024 at 1:00 PM CST

BIDS MUST BE MAILED TO:

Jason Breit, Director of Purchasing

Liberty Public School District 53

801 Kent St

Liberty, MO 64068

816-736-5358

All questions, requests for information or clarification pertaining to this bid must be submitted in writing to Jason

Breit at jason.breit@lps53.org

The District reserves the right to accept or reject all or any part of any quote/proposal/bid, to waive technicalities,

and to accept the offer that the District considers to be the most advantageous.

All supporting bid documents such as addenda, tabulation sheets, notices of action and/or notices of award will be posted

on the website the District’s website at https://www.lps53.org/Page/1563. It is the responsibility of the bidder to monitor

the website for all information regarding this bid or any upcoming bids/proposals.

BIDDER ACKNOWLEDGEMENT

Company Name ___________________________________________________________________________________

Address_________________________________________ City _______________ State ____ Zip Code ____________

Telephone ____________________ E-mail Address ____________________ Web Address ______________________

Name (Typed or Printed) ____________________________________________________________________________

Signature of Authorized Representative: ________________________________________________________________

Date________________________

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BID IDENTIFICATION LABEL

NOTICE TO ALL RESPONDENTS

For your convenience, the label below has been provided to properly identify your proposal submittal. Place your bid

in a sealed envelope, type or print company name and address in area provided below and affix the label on the outer

surface of the envelope or package.

The Liberty Public School District 53, Support Services Center (SSC) is a controlled access building. All visitors are

required to use the phone at the front entrance to gain access. If you are hand delivering a proposal, notify the

Purchasing Department that you have a proposal to deliver via the lobby telephone. A record of all deliveries and

delivery times will be documented in the Purchasing Department.

PLEASE FILL OUT THE LABEL BELOW AND ATTACH IT TO THE OUTSIDE OF YOUR REPLY

ENVELOPE.

DO NOT OPEN - SEALED BID - DO NOT OPEN

BID #: ITB 012-024, TITLE: PAINTING SERVICES

BID TO BE PUBLICLY OPENED ON: APRIL 4, 2024 at 1:00 PM CST

FROM:

_____________________________________________________

DELIVER TO:

LIBERTY PUBLIC SCHOOL DISTRICT

PURCHASING DEPARTMENT

ATTN: JASON BREIT

801 KENT ST

LIBERTY, MO 64068

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BID INSTRUCTIONS

PURPOSE

The purpose of this ITB is to establish an agreement for interior painting services at Liberty Oaks Elementary School

located at 8150 N Farley Ave, Kansas City, MO 64158.

CALENDAR OF EVENTS

Tuesday, March 14, 2024

Tuesday, March 26, 2024

Monday, April 1, 2024

Thursday, April 4, 2024

Tuesday, April 16, 2024

Wednesday, April 17, 2024

Bid Release Date

Pre-Bid Meeting – 12:00 PM CST

Question Deadline – 3:00 PM CST

Submittal of Bid Deadline - 1:00 PM CST

BOE Recommendation for Award

Vendor Award Notification

PRE-BID MEETING

A pre-bid meeting will be held at Liberty Oaks Elementary on March 26, 2024 at 12:00 PM CST. Liberty Oaks

Elementary is located at 8150 N Farley Ave, Kansas City, MO 64158. The point of contact for the meeting is Justin

Presson, Project Manager, who can be reached at 816-736-5448 or justin.presson@lps53.org. It is highly recommended

that all perspective vendors attend the pre-bid meeting in order to fully understand the scope of service being requested.

Please plan to meet in the main entrance vestibule at 12:00 PM. The group will walk together down to the areas being

painted.

CLARIFICATION DEADLINE

The Vendor is presumed to completely accept the Bid requirements as stated herein. Bidders having questions

concerning ITB terminology, general or specific conditions should submit them in writing to the Director of Purchasing

at jason.breit@lps53.org.

The Vendor must raise any questions regarding the Bid requirements no later than April 1, 2024, 3:00 PM CST

so that appropriate information may be researched and made available prior to the bid opening.

By submitting a bid, the bidder warrants that he/she is fully satisfied that these specifications, as amended if applicable,

accurately describe or indicate that all conditions, site or otherwise, have been taken into account in determining the

bid price(s). There will be no increase in the contract price based upon a bidder’s misunderstanding or lack of

knowledge about the intent of the solicitation. In addition, the vendor must list and outline, in their bid response, any

exceptions to the Bid requirements. The timeliness, nature and number of the exceptions taken by the Vendor are

among the factors that the District will consider in selecting the successful Vendor.

BONDING

A Payment Bond will be required from any vendor that submits a total bid proposal in excess of $50,000. The

undersigned Bidder agrees to furnish a Payment Bond in the amount of 100% of the total contract value prior to

execution of the formal service contract, agreement or issuance of an official district purchase order.

SPECIAL REQUIREMENTS

One original proposal clearly marked "Original", and two (2) copies, clearly marked "Copy", must be submitted. The

complete Bid Response should be sealed in an envelope or box for delivery to the Purchasing Office of Liberty Public

Schools. "Copy" documents must be identical to Original Response submitted. The Liberty School District will not

be held responsible for pricing sheets or materials left out of "Copy" or "Original" submittals.

The District may occasionally submit more than one separately numbered proposal packet to you in a single envelope.

Please be aware that you must return separately numbered proposals to the District in separate envelopes. Multiple

options within the same proposal may, however, be submitted together.

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ADDENDA

All changes, additions, and/or clarifications in connection with this Bid will be issued by the Purchasing Office in the

form of a written addendum. Signed acknowledgement of receipt of each addendum must be submitted with the Bid

(see “Bid Response Form”). Verbal responses and/or representations shall not be binding.

BID CONTENTS AND SUBMISSION

Bids shall include the following information:

A. Name, address, and telephone number of Bidder(s). See page 2.

B. Full price for providing the Product, Equipment and/or Service in accordance with this Bid.

C. A completed Bid Form attached to this Invitation for Bid.

D. Name, address and telephone number of not less than two (2) references for whom the Vendor has provided

similar Supplies, Equipment, and/or Services to within the last 2 years.

E. Detailed description of material and services to be provided.

Vendors must use the forms provided for the purpose of submitting quotes and must give the unit price, extend totals,

and sign the quote as required in each specific instance. If the vendor does not care to quote, we request that forms be

returned and the reason noted. Provide all specifications and descriptive literature.

EVALUATION

In evaluating any aspect of the Response, the District may consider previous dealings with the Vendor, references

from the Vendor’s customers, inspections of other Supplies, Equipment or Services provided by the Vendor, and any

other information the District obtains regarding the Vendor, or that the District deems relevant.

1. Responsive responses from Vendors will be evaluated on the basis of criteria that include the following:

a. Overall cost to the District, whether direct or indirect.

b. Delivery and/or lead-time required for receipt of goods/services.

c. Completed required forms and ability to meet the requirements of the attached service contract.

2. The timeliness, nature and number of any exceptions taken by the Vendor to the Bid will be considered by the

District in evaluating a Response. Any one of these criteria alone, or in combination, may provide a basis for

not accepting the Vendor’s Response.

3. A responsible vendor is one who, in the opinion of the District, possesses the skill, experience, ability,

integrity, financial and other resources necessary for providing the supplies, equipment, and/or services. In

evaluating a Vendor’s responsibility, or in evaluating any other aspect of the Response, the District may

consider previous dealing with the District, references from the Vendor’s customers, inspections of other

supplies, equipment, and/or services supplied by the vendor, and may other information the District obtains

regarding the Vendor or that the District deems relevant.

SUPPLEMENTAL MATERIALS

Vendors are responsible for including all pertinent product data in the returned proposal package. Literature,

brochures, data sheets, specification information, completed forms requested as part of the proposal package and any

other facts which may affect the evaluation and subsequent contract award should be included.

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Materials such as legal documents and contractual agreements, which the vendor wishes to include as a condition of

the proposal, must also be in the returned bid package. Failure to include all necessary and proper supplemental

materials may be cause to reject the entire proposal.

TIME OF COMPLETION

Work shall begin on or about July 1, 2024. Work shall be substantially complete, excluding additional projects added

to the original scope of work, by July 31, 2024.

BID EXPIRATION

All bids shall be considered as firm for a period of sixty (60) calendar days, commencing the date and time of the bid

closing and expiring at 3:00 PM CST of the last day. Please note on the any deviations to this requirement.

DISTRICT OPTION

Select more than one successful Bidder based on price break(s).

During the term of this Bid, the District reserves the right to purchase, from the accepted Bidder,

additional products, equipment or services at the herein proposed Bid price.

The District does not guarantee that any minimum quantity will be purchased from the successful Bidder during the

term of this Bid.

BID OPENING

The proposal/bid contents and any modifications shall be returned in a sealed envelope addressed to the Purchasing

Department, Support Services Center, 801 Kent Street, Liberty, Missouri, 64068. The Bid number and Bid Opening

date shall be shown on the face of the envelope, and must be labeled with the vendor’s name. Facsimile telegraph

Bids will not be considered. Bids may be modified if sent in a sealed envelope, marked “Revised Bid”, and be in the

possession of the Purchasing Director by the Bid opening date and time. All prospective Bidders will utilize the

attached Bid Form.

Bids will be publicly opened and read aloud on the date and time specified herein at the Support Services Center, 801

Kent St, Liberty, MO 64068.

Any bid proposal(s) delivered prior to the bid proposal due date must be delivered between the operational

hours of 8:00 AM and 3:00 PM CST, Monday through Friday. This excludes major holidays. This is to ensure

that Purchasing Department staff is on hand an available to accept bid proposal prior to the official due date and time.

BID REJECTION

The District reserves the right to accept or reject all or any part of any quote, to waive technicalities, and to accept

the offer that the District considers to be the most advantageous.

ACCEPTANCE OF BIDS:

The District reserves the right to accept the Bid that, in its judgment, is the lowest and/or best Bid.

The delivery date(s) or dates when work will start shall be stated in definite terms, as they will be taken into

consideration when making the award.

LATE BIDS

Bids received after the date and time of the Bid opening stated herein shall not be considered and will be returned

unopened.

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Painting Services

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