RFP | Design and Construction of a 28 ft. by 8 ft 6 in Mono Hull Landing Craft Research Boat

Agency:	The Confederated Tribes of the Colville Reservation
State:	Washington
Type of Government:	State & Local
Category:	19 - Ships, Small Craft, Pontoons, and Floating Docks
Posted:	Apr 15, 2024
Due:	May 3, 2024
Publication URL:	To access bid details, please log in.

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Confederated Tribes of the

Colville Reservation

P.O. Box 150, Nespelem, WA 99155 (509) 634-2277

Request For Proposals:

Design and Construction of a 28 ft. by 8 ft 6 in Mono Hull

Landing Craft Research Boat

SECTION 1. GENERAL INFORMATION

1.01 Significant Dates

Posted Date: April 10, 2024

Deadline for Questions: May 2, 2024

Closing Time and Date: May 3, 2024

Bid Opening Date: May 6, 2024

1.02 Description of Proposals Sought:

The purpose of this RFP is to solicit proposals to establish a contract for the design and

construction of a 28’ x 8’6” aluminum landing craft boat for fisheries research activities on Lake

Roosevelt located in the upper Columbia River above Grand Coulee Dam in Washington State.

This procurement will be supported by Federal funds and so provision should be made for GSA

pricing, if available.

1.03 About the Colville Tribes:

The Confederated Tribes of the Colville Reservation is a Sovereign Nation. Presidential

Executive Order established the Colville Indian Reservation in 1872, with a land base of 1.4

million aces, located in North Central Washington State. The Tribes’ Indian Country now

includes various off-reservation trust land holdings. The Tribes’ administrative Headquarters are

located at the Colville Indian Agency Campus, approximately 2 miles south of Nespelem, WA

with offices located throughout our reservation. Tribal business hours are Monday thru Thursday

7:00 and 5:30 p.m. excluding Fridays, Saturdays, Sundays, Tribal and Federal holidays.

1.04 Response Format:

Proposals should be prepared simply, providing a straightforward and concise delineation of the

Contractors approach and capabilities necessary to satisfy the criteria listed in Section 3. The

proposal may not be longer than 30 pages, single-spaced with no less than 12-point font.

Emphasis in the proposals should be on completeness, clarity of content, and adherence to the

presentation structure required by this RFP. Contractors that deviate from the required format

may be deemed non-responsive.

1.05 Completeness of Proposal

The Contractor must submit a completed Proposal signed by a Contractor representative

authorized to bind the proposing Contractor contractually. The Contractor must identify on the

form any exceptions the Contractor takes to the Tribes RFP, or declare that there are no

exceptions taken.

1.06 Response Date and Location

Proposals must be provided in Portable Document Format (.pdf) and received on or before 4:00

p.m. Pacific Time on May 3, 2024. Submittals shall be sent via e-mail to:

holly.mclellan@colvilletribes.com

Include “CTCR Kokanee Research Vessel” in the .pdf file name and the submission e-mail

subject line. A response will be sent to verify successful transmission of the message and

associated submittal.

1.07 Contractor’s Cost to Develop Proposals

Costs for developing proposals in response to the RFP are entirely the obligation of the

Contractor and are not be chargeable in any manner to the Tribes—no exceptions.

1.08 Site Visitations

A site visit is not required. By submitting his/her proposal, the Contractor acknowledges that he/

she has satisfied him/herself as to the nature of the work requested.

SECTION 2. TERMS AND CONDITIONS

2.01 Questions Regarding the RFP

Requests for interpretation/clarification of this RFP must be emailed to

holly.mclellan@colvilletribes.com. Any communication other than by email to the point of

contact, may result in disqualification. All oral communications will be considered unofficial and

non-binding.

All questions must be submitted no later than 4:00 p.m., PST, May 2, 2024.

2.02 RFP Amendments

The Tribes reserves the right to request any respondent clarify its proposal or to supply any

additional material deemed necessary to assist in the evaluation of the proposal.

The Tribes reserves the right to change the RFP schedule or issue amendments to the RFP at any

time. The Tribes also reserves the right to cancel or reissue the RFP. All such addenda will

become part of the RFP. It is the Contractor’s responsibility to check the Tribes’ website for the

issuance of any amendments prior to submitting a proposal response.

2.03 Withdrawal of Proposal

Provided notification is received in writing to the address provided in Section 1.06, proposals

may be withdrawn at any time prior to the proposal response due date and time specified.

Proposals cannot be changed or withdrawn after the time designated for receipt.

2.04 Rejection of Proposals

The Tribes reserves the right to reject any or all proposals, to waive any minor informalities or

irregularities contained in any proposal, and to accept any proposal deemed to be in the best

interest of the Tribes.

2.05 Proposal Validity Period

Submission of a proposal will signify the Contractor’s agreement that its proposal and the

content thereof are valid for 120 days following the proposal response deadline unless otherwise

agreed to in writing by both parties. The proposal may become part of the Contract negotiated

between the Colville Tribes and the successful Contractor.

2.06 Proposal Signatures

An authorized representative of the Contractor must sign proposals, with the Contractor’s

address and telephone information provided. Unsigned proposals will not be considered.

2.07 Insurance Requirements

The selected Offeror shall procure and maintain for the duration of its Contract awarded pursuant

to this RFP insurance against claims for injuries or damages to property, which may arise from or

in connection with the performance of the work by the Offeror, his agents, representatives,

employees or subcontractors. The Offeror shall pay the cost of such insurance. Insurance shall

meet or exceed the following unless otherwise approved by the Colville Tribes.

A. Minimum Insurance

1. Commercial General Liability coverage with limits not less than $1,000.000 per

occurrence / $2,000,000 annual aggregate.

2. Stop Gap/Employers Liability coverage with limits not less than $ 1,000,000 per

accident/disease.

3. Business Automobile Liability coverage with limits not less than $1,000,000 per

accident for any auto.

4. Worker’s Compensation coverage as required by the Industrial Insurance Laws of

the State of Washington/

B. Self-Insured Retentions

Self-insured retentions must be declared to and approved in writing by the Colville

Tribes.

C. Other Provisions

Commercial General Liability policies shall be endorsed to:

1. Include the Colville Tribes, its officials, employees and volunteers as additional

insured.

2. Provide that such insurance shall be primary as respects any insurance or self-

insurance maintained by the Colville Tribes.

3. Each insurance policy shall provide that coverage shall not be canceled except

after thirty (30) days written notice has be given to the Colville Tribes.

D. Acceptability of Insurers

Insurance shall be placed with insurers with a rating acceptable to the Colville Tribes.

E. Verification of Coverage

Offeror awarded a contract under this RFP shall furnish the Colville Tribes with

certificates of insurance required herein. The certificates are to be received and approved

by the Colville Tribes before work commences. The Colville Tribes reserves the right to

require complete, certified copies of all required insurance policies at any time.

F. Subcontractors

Subcontractors hired pursuant to this RFP must provide coverage, which compiles with

the requirements state herein.

2.08 Retainage/Performance Bond

Any contract negotiated in response to this RFP will require either a 25% retainage or a

performance bond. Any contract awarded with a value greater than $100,000 will require a

performance bond.

2.09 Ownership of Documents

Any reports, studies, conclusions, and summaries prepared by the Contractor shall become the

property of the Tribes. The Tribes may provide the Contractor with a limited license to use such

material.

2.10 Hold Harmless

The Contractor shall hold harmless, defend, and indemnify the Tribes and the Tribes officers,

agents, and employees against any liability that may be imposed upon them by reason of the

Contractor’s failure to provide worker’s compensation coverage or liability coverage.

2.11 Limitations on Costs and Expenses

The Contractor’s cost proposal may not include: any costs that can be described as overhead,

including secretarial, clerical, or file management work; on-line research services charges (in-

house photocopying; unnecessary express mail/overnight courier mailings); or for developing

invoices for the Tribes.

2.12 Dispute Resolution and Venue

The Tribes will require the selected Contractor to expressly consent to the jurisdiction of the

Colville Tribal Court for any and all disputes that may arise from the Tribes engagement of the

Contractor’s services, including the application of tribal law.

2.13 Appropriated Funds

Any contract awarded pursuant to this RFP is subject the Tribes’ appropriation and budgetary

process, which operates on a fiscal year from October 1 to September 30. Any required payments

under the contract are contingent on the availability of funds in the tribal treasury. As funds are

appropriated yearly any contract awarded would be for the remainder of the fiscal year, at which

time it would be renewable on a yearly basis.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

RFP | Design and Construction of a 28 ft. by 8 ft 6 in Mono Hull Landing Craft Research Boat

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