Hunt Memorial Building Chimney Pipe Removal

Agency:	City of Nashua
State:	New Jersey
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Posted:	Feb 8, 2024
Due:	Mar 1, 2024
Solicitation No:	RFP0744-030124
Publication URL:	To access bid details, please log in.

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City of Nashua

Purchasing Department

Administrative Services Division

229 Main Street - Nashua, NH 03060

(603) 589-3330

Email: purchasing@nashuanh.gov

February 8, 2024

Subject: Request for Proposals RFP 0744-030124

The City of Nashua, NH, herein referred to as “the City”, is seeking proposals from qualified vendors for the removal

of the steel pipe from the Hunt Memorial Building’s chimney. The Scope of Work for this project may be found in

Appendix A of this request.

The City, through the Mayor, who is the awarding authority and reserves the right to reject any and all proposals or

parts of proposals; to waive any defects, information, and minor irregularities; to accept exceptions to these

specifications; to award contracts or to cancel this request if in the City’s best interest.

INFORMATION FOR PROPOSERS:

The City is now accepting submittals electronically via Bonfire. Please review the electronic documents linked here,

Bonfire Vendor Registration and Bonfire Vendor Submission for more information. We strongly recommend that

you give yourself sufficient time and at least one (1) business day before due date to begin the uploading process

and finalize your submission. Copies are also available on the City’s website in the Purchasing section within the

Bids section. If a vendor chooses to submit their proposal outside of Bonfire, the following are alternate options:

If a vendor chooses to submit their proposal outside of Bonfire, the following are alternate options:

Paper: Submission one (1) copy and one digital copy on a USB drive in sealed envelope(s) or package(s)

clearly marked "RFP0744-030124" Proposals must be submitted in the format provided and address the

item(s) specified in the RFP package.

Regardless of the method of submission, proposals must be received no later than 3:00pm on Friday, March 01,

2024 in the Purchasing Department; City Hall, 229 Main Street, Room 11, Nashua, NH 03061. Postmarks or other

timestamps will not be accepted in lieu of actual delivery. Vendors can use whatever delivery mechanism it chooses

as long as it remains clear that the vendor is responsible for submissions prior to the date and time.

The time of receipt shall be considered when a proposal has been officially documented by the Purchasing

Department, in accordance with its established policies, as having been received at the location designated above.

The City accepts no responsibility for mislabeled mail. Any and all damage that may occur due to shipping shall be

the vendor’s responsibility.

Further details are available on the City's web site, www.nashuanh.gov, under Services; Bid Opportunities; Current

Bids and on the Bonfire website; (Refer to Document RFP0744-030124).Proposal will be opened in public on the

due date and time. Results of the proposal opening will be posted on the City's website, www.nashuanh.gov, under

Services; Bid Opportunities; Bid Results; (Refer to Document RFP0744-030124) within twenty-four (24) hours of the

opening.

Please note paper copies of proposal documents are not available in the City’s Purchasing Office.

RFP 0744-030124

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

The City assumes no liability for the payment of costs and expenses incurred by any party in responding to this

invitation for proposals. All proposals become the sole property of the City of Nashua. This request for proposals is

not a contract and alone shall not be interpreted as such but rather serves as an instrument through which

proposals are solicited.

The timeline for this project is as follows:

Projected Timeline

MANDATORY Pre-Proposal Meeting

Deadline for Vendor Questions

Vendor Question Answers Posted

Proposals Due

Vendor Interviews

Date

Thursday, February 15, 2024, 9:00am

Hunt Memorial Building

6 Main Street, Nashua, NH

Tuesday, February 20, 2024, 10:00am

Friday, February 23, 2024, 3:00pm

Friday, March 01, 2024, 3:00pm

tbd

A MANDATORY Pre-Proposal Meeting to discuss the project is scheduled to begin promptly at Hunt Memorial

Building, located at 6 Main Street, Nashua, NH. City project staff will be available on site immediately at the pre-

proposal meeting. This meeting is an opportunity of the City of Nashua to overview the project and objectives, and

participants to request additional information directly from City of Nashua staff managing or participating in the

project.

Vendors are encouraged to submit questions via email; however, the City assumes no liability for assuring accurate

and complete email transmission/receipt and is not responsible to acknowledge receipt. Inquiries must be

submitted in writing, citing the RFP title/number, Page, Section, and must be received no later than Tuesday,

February 20, 2024, by 10:00am to:

City of Nashua

229 Main Street, Nashua, NH 03060

purchasing@nashuanh.gov

The City will consider all timely-received questions and requests for change and, if reasonable and appropriate, will

issue an addendum to clarify or modify this RFP. Answers to vendor submitted questions and other addenda will

be posted on the City of Nashua website www.nashuanh.gov, under Services; Bid Opportunities; Current Bids;

(Refer toRFP0744-030124) and on Bonfire no later than Friday, February 23, 2024 at 3:00 pm

The City hereby notifies all vendors that it will affirmatively ensure that in any contract entered into pursuant to

this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit proposals in

response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex,

age, or disability in consideration for an award.

Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are biodegradable,

can be or have been recycled, or are environmentally sound. Due consideration will be given to the purchase of

such products. If you are proposing any such products which qualify, please so indicate in a cover sheet by item

number and description. We are also conscious of energy use and encourage vendors to propose products that are

energy efficient.

RFP 0744-030124

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

All proposals are binding for ninety (90) days following the deadline for proposals, or until the effective date of any

binding resulting contract, whichever is later.

Proposals must be submitted in the format provided and address the items specified in this request. The City may

reject any or all of the proposals on any basis and without disclosure of a reason. The failure to make such a

disclosure shall not result in accrual of any right, claim or cause of action by any unsuccessful proposer against The

City. The City reserves the right to waive any irregularities when the public interest will be served thereby. The City

also reserves the right to negotiate any change or amendment in any proposal without soliciting further requests

for proposals if the action is necessary for the best interest of The City.

The City of Nashua will reject the proposal of any vendor who is presently debarred, declared ineligible or excluded

by any Federal department or agency, and reserves the right to reject the proposal of any proposer who has

previously failed to perform any contract properly for any purchaser, or to complete on time, contracts of a similar

nature, who is not in the position to perform the contract, or who has neglected the payment of bills or otherwise

disregarded its obligations to clients, purchasers, subcontractors, material men, or employees.

The City is exempt of all taxes. All proposals must be FOB Nashua, NH. All vendors must comply with all applicable

Equal Employment Opportunity laws.

Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a contractor who is in default on the

payment of taxes, licenses or other monies due the City. Therefore, this bid request is void as to anyone who is in

default on said payments.

Sincerely,

Amy Girard

City of Nashua

Purchasing Manager

girarda@nashuanh.gov

RFP 0744-030124

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

GENERAL REQUIREMENTS

A. To be eligible for an award, a vendor must be deemed "responsible". A responsible vendor:

 has the ability, capacity and skill to provide the goods or services required

 can provide the goods or services within the time frame specified

 has a satisfactory record of integrity, reputation, judgment and experience

 has sufficient financial resources to provide the goods or services

 has an ability to provide future maintenance and support as required

 providing the vendor has provided goods or services to the City, has developed a positive track record

with the City

B. The successful vendor will be required to provide the City with certificates of insurance for coverage as listed

below and endorsements affecting coverage required by the contract within ten (10) calendar days after the

City issues the notice of award. The City requires thirty (30) calendar days written notice of cancellation or

material change in coverage. The certificate and endorsements for each insurance policy must be signed by a

person authorized by the insurer and who is licensed by the State of New Hampshire. General Liability,

Employer’s Liability and Auto Liability policies must name the City of Nashua as an additional insured and reflect

on the certificate of insurance:

 General Liability insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate

 $1,000,000 Combined Single Limit Automobile Liability (coverage must include all owned, non-owned

and hired vehicles)

 Workers' Compensation Coverage in compliance with the State of New Hampshire statutes,

$100,000/$500,000/$100,000

 Professional Liability: $1,000,000

All vendors and subcontractors at every tier under this project will fully comply with NH RSA Chapter 281-A,

"Workers' Compensation".

C. The successful vendor will be required to post the following bonds. Cost of bond premiums to be included in

the Lump Sum Proposal.

 Bid Bond: A bid guarantee from each bidder equivalent to 5% of the bid price. The “bid guarantee”

must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument

accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such

contractual documents as may be required within the time specified.

 Payment & Performance Bond: A vendor shall furnish performance and payment Bonds, each in an amount

at least equal to the Contract Price as security for the faithful performance and payment of all vendors

obligations under the Contract Documents. These Bonds shall remain in effect at least until one year after

the date when final payment becomes due, except as provided otherwise by Laws or Regulations or by the

Contract Documents. Vendor shall also furnish such other Bonds as are required by the Contract

Documents. When vendor delivers the executed agreements to The City, vendor shall also deliver to The

City such Bonds as vendor may be required to furnish

Vendor shall ensure that its activities and activities of its employees are in strict compliance with all

applicable federal, state and local statutes, ordinances, regulations and rules, and permit requirements

including without limitation, the Federal OSHA of 1970, as amended and the standards and regulations

issued hereunder, and all other statues, ordinances, regulations, rules, standards and requirements of

RFP 0744-030124

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

common law in relation to industrial hygiene and safety, and the protection of health and the

environment.

The City of Nashua would like to emphasize the importance of construction work zone safety. The City of

Nashua has adopted the provisions of the Manual on Uniform Traffic Control Devices (MUTCD) for work

zone safety. Unless otherwise indicated in this contract, the contract shall follow the requirements of the

MUTCD at all roadway construction work zones.

D. The City also reserves the right to negotiate any change or amendment in any proposal without soliciting further

proposals if the action is necessary for the best interest of the City.

E. The City may conduct discussions with responsible vendors prior to selection. Successful vendors shall begin

performance upon receipt of an executed contract and a valid purchase order issued from the City.

F. The City may reject any and all responses on any basis and without disclosure of a reason. The failure to make

such a disclosure shall not result in accrual of any right, claim, or cause of action by any unsuccessful vendor

against the City.

G. After the initial designation of a vendor, City Staff will work with the selected vendor to negotiate final terms

and conditions between the City and the successful vendors prior to the Contract Award. A draft contract is

attached (Appendix B).

H. The vendor shall meet all requirements of the Americans with Disabilities Act.

I. The City encourages disadvantaged business enterprise (DBE) participation from contractors and/or

subcontractors.

J. The vendor should understand that under the New Hampshire Right-to-Know Law, all documents submitted in

response to this request, including financial information, are considered public information and will be made

available to the public upon request, unless specifically exempted under the law.

K. Any vendor submitting a proposal may appeal a pending award prior to award by the City. The appellant must:

a. Submit a written protest to the City’s Purchasing Manager within five (5) business days after the

proposal opening.

b. Describe, in the written protest, the issues to be addressed on appeal

c. Post, with the written protest, a bond with a surety meeting the requirements of General Condition

5.02 authorized to do business in this state or submit other security in a form approved by the City who

will hold the bond or security until a determination is made on the appeal.

d. Post the bond or other security in the amount of 25% of the total dollar value of the appellant’s bid, up

to a maximum bond or other security amount of $250,000.00.

e. Not seek any type of judicial intervention until the City has rendered its final decision on the protest.

The City will stop award actions until after the City’s Purchasing Manager has responded in writing to the

protest. If the appellant is not satisfied with the response, the appellant may then protest to the Board of

RFP 0744-030124

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	RFP0744-030124
Bid Title:	Hunt Memorial Building Chimney Pipe Removal
Category:	City
Status:	Open

Hunt Memorial Building Chimney Pipe Removal

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