Custodial Services for the City of Upper Arlington Buildings

Custodial Services Request for Proposals

RFP Number: UA24-40

Issue Date: March 29, 2024

Close Date and Time: May 3, 2024 @ 11:00AM

Question Cutoff Date: April 26, 2024 @ 8:00AM

This Bid contains:

• Bid Requirements

o Attachment One: Definitions

o Attachment Two: References

• Bidding Forms

• Bid Sheet

• Required Contract Terms

• Information to Bidders

• Local Business Preference

Notes:

• Bidder must quote firm or fixed prices for a period of 60 calendar days, unless otherwise noted in the specifications.

• The bid prices or agreed price will remain firm once a purchase order has been issued and delivered to the Bidder/Vendor.

• By submitting a bid for the City’s consideration, bidder acknowledges and agrees that the attached terms will be part of any contract with the City.

The Contractor must provide supervision, labor, cleaning supplies, materials, tools and equipment necessary to complete the custodial and support services in a workmanlike and acceptable manner, meeting or exceeding the quality standards as indicated in the specifications. Strongly encourage all Contractors visit the facilities.

Length of Contract:  The initial term of the contract shall be for a period of one (1) year with (1) year option to renew. However, it is the right of the City to cancel and terminate the same at any time by giving thirty (30) day notice in writing to the Contractor. Services to begin on September 1, 2024.

Schedule to visit is as follows:

Tuesday, April 23 and Wednesday, April 24, 2024

Municipal Services Center

3600 Tremont Road

Upper Arlington, Ohio 43221

8:30 – 9:15 am

Senior Center

1945 Ridgeview Road

Upper Arlington, Ohio 43221

10:30 – 11:15 am

Fire Station 72

3861 Reed Road

Upper Arlington, Ohio 43220

11:30 – 12:15 pm

Public Service Center

4100 Roberts Road

Columbus, Ohio 43228

12:45 – 1:30 pm

Proposal Submission Procedures:

1. PROPOSAL SUBMISSION: Cost submission must be submitted via the City's on-line bid system. To register on the City’s on-line bid system, use the following link: https://uaohebid.ionwave.net

2. EXECUTION OF DOCUMENTS: Proposals by a corporation must be executed in the corporate name by the president or a vice president (or other corporate officer accompanied by evidence of authority to sign such proposal) and attested by the secretary or assistant secretary of the corporation. The corporate address and state of incorporation must be shown below the signature. Each corporate Contractor must also submit

evidence of good standing in the Contractor's state of incorporation and that the Contractor is qualified to conduct business in the State of Ohio. If the Contractor is not qualified to conduct business in the State of Ohio, the Contractor must represent and warrant to the City that such Contractor will take all necessary steps to qualify to conduct business in Ohio if the Contractor is the Contractor. The failure of the Contractor to submit within fourteen (14) days of Notice of Award evidence of its qualification to conduct business within the State of Ohio shall terminate the contract award unless the Purchasing Administrator determines it is in the best interest of the City.

2.1 Partnership documents must be executed in the partnership name and signed by partner, whose title, if any, must appear under the signature. Proper evidence of the authority of the partner who signs the proposal must accompany the proposal. The official address of the partnership must be shown below the signature.

3. REFERENCES: Bidders must provide a list of not less than five (5) current customers with their proposal, said information to include name and address of the firm, and contact names with their daytime phone number that can speak to the quality of services provided by the Contractor, and addresses of facilities maintained by the prospective firm. The City reserves the right to request additional information with respect to the references and financial condition of the Contractors, their subcontractors or personnel, which must be provided to the City in writing within five (5) days of any such request.

3.1 The Bidder shall provide a list of every judicial or administrative proceeding related to the procurement or performance of any public or private custodial cleaning contract instituted or concluded adversely against the Contractor's company or any subsidiary of the company within the last 7 years.

3.2 The Bidder shall present information concerning any contract that was terminated for cause or due to default.

4. AWARD OF CONTRACT: The City intends to award a contract within a period of sixty (60) days from the submission due date. However, the City reserves the right to reject any and all proposals, to waive technicalities and to request new proposals on the required services.

4.1 The Contractor will be required to execute a written contract with the City of Upper Arlington, Ohio within ten (10) days after receiving such contract for execution.

4.2 The proposal must include any proposed contractual terms that the Contractor intends to request the City to include in the contract. Such terms and conditions should not conflict with the Required Contract Terms. If the proposed contractual terms conflict with the Required Contract Terms, the City may reject the proposal. The City reserves the right, but not the obligation, to negotiate additional terms with the Contractor.

4.3 The City's notification of the award of contract does not constitute the written contract and shall not create any legal obligation on behalf of the City to enter into a contract. No binding contract shall be valid and enforceable against the City unless it has been signed by the City Manager on behalf of the City, contains the proper certificate by the Finance Director that funds are available, and contains the approval of the City Attorney as to the form and legality of the contract.

4.4 It is not the policy of the City to award a contract on the basis of price alone. A Proposal may be evaluated and selected on the basis of reputation, experience, past performance, skill, and financial capacity or background.

5. RULES AND POLICIES: The Contractor must observe and abide by all the City policies and rules. All work must conform to any applicable state or local laws, regulations, codes, and interpretations thereof.

6. RESTRICTIONS: Access for cleaning and custodial services to certain areas, including detention areas, armory, police evidence or police property storage, and certain designated offices including, but not limited to the City Attorney's offices is restricted to certain hours as scheduled by the City Manager or designee. In some cases, access may be only granted in the presence of a City employee. Access to these offices is obtained through the Police Department. The Contractor shall not retain access to these departments and shall return keys or access cards to the City Manager's office or Police after the work has concluded.

Special Provisions for Custodial Services:

2. BACKGROUND/CRIMINAL RECORD CHECK: The Contractor shall be responsible for background checks and proper ID of cleaning crew. The City may require Contractor or the employee to leave the facility if employees fail to display the proper identification. Any and all employees of the Contractor who are not satisfactory to the City will be immediately replaced by another or others who will be satisfactory. All employees of the Contractor shall be bonded by a surety company satisfactory to the City. Contractor must be able to comply with applicable State and Federal employment laws, including but not limited to ability to legally work in the United States. All persons employed by the Contractor to perform the services required shall be screened by the Contractor as to their background and previous work records so that only persons of integrity shall be employed by the Contractor. Only authorized employees and agents of the Contractor will be permitted on the City's property.

The Contractor will be responsible for each of their employees and submit proof of a criminal history background check through the Ohio Bureau of Criminal Investigation (BCI). The City requires all employees working in city buildings also receive a Federal Bureau of Investigation (FBI) check the City will perform at its own expense. This updated background check will happen at each renewal of the contract. The Contractor shall not assign an employee to the City if the employee has a past criminal record or a pending criminal matter. The employee will be reassigned from the City if during their tenure with the Contractor they obtain a criminal record or have a pending criminal charge. Any employee of the Contractor who is not satisfactory to the City will be immediately replaced.

2.1 The Contractor must bond all employees who are performing the work. Provider shall cover employees up to $100,000.

3. WORKING HOURS FOR CONTRACTOR: Monday-Friday during 8 am-8 pm.

4. CONTRACTOR'S RESPONSE TIME: Contractor must maintain a 24-hour business phone or telephone answering service for the purpose of receiving City messages in an efficient and timely manner. Contractor shall respond to accidents that are biohazards (including body fluids) and shall be cleaned within 4 hours from notification. All messages regarding incomplete or defective work as soon as possible, but no later than 4 hours after receiving City's message or 12:00 noon on the same business day, whichever is later. In all instances, remedial work shall be completed no later than the start of the next business day after being notified of incomplete or defective work. If remedial work is not satisfactorily completed by the start of the next business day or if there is a pattern of repeated necessity for remedial work, or contractor refuses to perform any part of the work required by this Agreement within the response time, City may contract with an outside source or may use City personnel to perform that work, and may deduct costs of any such work from the monthly amount due to Contractor.

5. ITEMS TO BE PROVIDED BY CONTRACTOR: All materials, supplies, a CDC approved disinfectant, tools, equipment, and transportation used in the cleaning process shall be furnished by Contractor. All cleaning products used shall be of the best quality and shall be harmless to the surfaces on which they are used.

6. ITEMS TO BE PROVIDED BY CITY: Products to be supplied by CITY: toilet tissue, sanitary tissues, hand towels, hand soap for the soap dispensers, hand sanitizer for the sanitizer dispensers, trash can liners, toilet seat covers, urinal mats and screens, paper towels, air fresheners, lotion, and entry mats. Light, power, hot and cold water, as may be required for Contractor’s cleaning activities.

7. NOTIFICATION OF PROBLEMS BY CONTRACTOR: In the event of accidents of any kind or upon finding any problem with City property or broken fixture(s) within any facility, the Contractor shall immediately notify the City Manager's office during the City's normal working hours. If after normal working hours, the Contractor shall notify the Police Department to secure a report. The report shall provide a full accounting of all details of the accident or problems with City property or broken fixture(s). The Contractor shall cooperate fully with any investigation of an accident which occurs on City property or within the City buildings. If notification is not given within the time limit stated above, deductions from costs may be used for failure to comply with the terms of this agreement.

7.1 If in the process of performing the work, the Contractor's employee damages the City's premises or property, the Contractor will compensate the City for repair or replacement of damage. An invoice will be presented to the Contractor to provide evidence of actual cost incurred. Should the Contractor refuse to compensate the City for the loss, the proceeds will be withheld for fees owed to the Contractor for services.

7.2 In addition to corrections necessitated pursuant to 7.1, and deficiency communicated in writing to the Contractor, and not corrected within 48 hours shall be cause to deduct the costs and shall be considered a penalty due to the Contractor's nonperformance or substandard performance of work. This shall not limit the City from seeking other redress for nonperformance or substandard performance.

8. QUALITY OF CONTRACTOR'S WORK: All work shall be performed in a manner equal to and in accordance with industry standards. All work shall be performed by experienced custodians directly employed and supervised by Contractor.

9. INSPECTIONS AND REPORTS: Contractor shall perform an on-site inspection of each facility once per month. A Custodial Inspection Report Form must be completed by Contractor and signed by both the contract representative and the on-site facility contact person or their designee showing the condition of each facility and the results of the custodial report provided. An overall facility rating of satisfactory or unsatisfactory will be provided for each inspection report. Contractor shall present the inspection reports by the first week of the month for inspections performed in the previous month. No payment will be made for any facility until the inspection reports have been received.

10. SAFETY AND PRODUCT CONTROL: Prior to beginning work under this Agreement, Contractor shall provide City's designated representative with a current Material Safety Data Sheet (MSDS) binder on ALL products used by Contractor in the provision of the services required by this Agreement In addition, Contractor shall provide all required MSDS information in a binder at each janitor's closet in which such products are kept and/or used during the course of performing work. Contractor shall handle chemicals provided at each site so as to minimize the possibility of exposure of facility occupants to acid based or caustic based materials. Whenever possible, Contractor shall provide chemicals which are in the neutral range of the Ph scale. All chemicals used shall be pre-approved by City's designated representative. All materials which are stored in the liquid state shall be stored on shelves not higher than three (3) feet above the floor. All products stored in secondary containers shall be properly labeled as to the contents. All unused products and empty containers shall be disposed of by Contractor as required by federal, state and local laws and regulations.

11. REQUIRED SERVICES AND FREQUENCY OF SERVICES BY FACILITY: Contractor shall provide the custodial services staff a required schedule of cleaning duties at each facility to be performed. For purposes of clarity on tasks to be performed by cleaning staff, the following shall be used:

11.1 Work performed on a Daily Basis (D): Shall mean once a day, Sunday, Monday, Tuesday, Wednesday, Thursday, and Friday

11.2 Work performed on a Weekly basis (W): Contractor shall indicate on the work schedule provided to CITY, the day of the week the work is to be completed; e.g... Thursday

11.3 Work performed on a Monthly basis (M): Contractor shall indicate on the work schedule provided to CITY the day of the week as well as the week of the month, the work is to be completed; e.g., the third Wednesday of the month.

11.4 Extra Work: Custodial Services not included in the Required Service Schedules above is considered to be extra work. Extra work is to be performed only after receiving authorization as provided in this paragraph. Any extra work must be approved either written or electronic and authorized by the City Manager to perform the job quoted.

12. CONTRACTOR'S WORK SCHEDULE: Within ten (10) days of receipt of written notice that the City Council has approved this Agreement, Contractor shall furnish City's designated representative with a work schedule of the custodial services to be provided for each location. If Contractor desires to change the work schedule, it shall be submitted to the designated representative for approval no less than 15 days prior to it taking effect at any facility. Facility inspections by City will be performed based on the approved schedule.

13. FACILITY CHANGES: In the event facilities are added to or deleted from the scope of work during the term of this Agreement, or in the event of changes to the Required Services, Contractor's work schedule and City's payment obligations will be adjusted accordingly. Additions, deletions and changes to the Required Services will be accomplished only by amendment to this Agreement with the concurrence of City and Contractor.

14. SECURITY: Access cards or keys will be furnished to the Contractor's employee each day by a designated City employee. The access cards or keys will be issued from and shall be returned to a designated location at the completion of the work shift. At no time shall any access cards or keys be removed from City buildings nor there do any attempt to duplicate said access cards or keys. Contractor shall instruct all employees that they shall secure exterior doors and office doors, set ADT security monitor to active mode, and turn off all applicable lights before leaving the facility. Access cards and keys at the Municipal Center are to be returned to the Police Department each day.

CITY OF UPPER ARLINGTON CLEANING/JANITORIALSERVICES

JANITORIAL DUTIES: The intent of this section is to describe, but not be limited to, the janitorial tasks necessary for high quality of services required. The following Janitorial Duties shall be maintained by the Contractor. Failure to comply with the duties as noted may show due cause for delay in contractual payment and/or cancellation of services offered. All complaints about services rendered will be processed by the City Manager's Office.

SCOPE OF WORK-MUNICIPAL CENTER

3600 Tremont Rd., Upper Arlington, Ohio 43021

Sunday thru Thursday

CITY MANAGER’S OFFICES: Includes six (6) offices, two front desks, and reception area.

TASKS TO BE ACCOMPLISHED DAILY

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with disinfectant in accordance with CDC guidelines.

2. Spot vacuum high traffic areas and other areas as needed.

3. Empty all wastebaskets or trash containers and replace liners as needed.

4. Remove all trash and place in the designated dumpsters.

5. Boxes or cardboard marked trash is to be taken to recycling dumpster.

6. Clean sink, counter, outside of microwave and refrigerator handles in Kitchenette area.

7. Special detail to City Manager Office - complete vacuuming and dusting. Private restroom cleaned (toilet, sink, mirror and floor with disinfectant), and removal of trash with new liner.

TASKS TO BE ACCOMPLISHED WEEKLY

1. Empty all shredders and change liner as needed. Take shredded paper to recycling dumpster.

2. Clean all glass doors, sidelights of offices, glass door closet and handles.

TASKS TO BE ACCOMPLISHED MONTHLY

1. Clean clear work surfaces (i.e. tops of filing cabinets) Dust or clean all cleared desks, office furniture, high & low vertical, and other horizontal surfaces with disinfectant or polish depending upon surface type.

2. Dust vents next to windows, window sills, jams, light fixtures, and book shelves.

3. Clean chair floor mats with damp mop.

COMMUNITY DEVELOPMENT OFFICES: Includes four (4) offices, six modular office cubicles and front counter.

TASKS TO BE ACCOMPLISHED DAILY

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with disinfectant in accordance with CDC guidelines.

2. Spot vacuum high traffic areas and other areas as needed.

3. Empty all wastebaskets or trash containers and replace liners as needed.

4. Remove all trash and place in the designated dumpsters.

5. Boxes or cardboard marked trash is to be taken to recycling dumpster.

6. Clean Front Counter - clean counter with disinfectant and mop wood floor with appropriate wood floor cleaner.

7. Spot vacuum high traffic areas and areas needed.

TASKS TO BE ACCOMPLISHED WEEKLY

1. Empty all shredders and change liner as needed. Take shredded paper to recycling dumpster.

2. Clean all glass doors, sidelights of offices, glass in modular cubicles and door handles.

TASKS TO BE ACCOMPLISHED MONTHLY

1. Clean clear work surfaces (i.e. tops of filing cabinets) Dust or clean all cleared desks, office furniture, high & low vertical, and other horizontal surfaces with disinfectant or polish depending upon surface type.

2. Dust vents next to windows, window sills, jams, light fixtures, and book shelves.

3. Clean chair floor mats with damp mop.

CITY FINANCE OFFICES: Includes eight (8) offices, four modular office cubicles and font counter.

TASKS TO BE ACCOMPLISHED DAILY

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with approved disinfectant in accordance with CDC guidelines.

2. Spot vacuum high traffic areas and areas needed.

3. Empty all wastebaskets or trash containers. Replace liners as needed.

4. Remove all trash and place in the designated dumpsters.

5. Boxes or cardboard marked trash is to be taken to recycling dumpster.

6. Clean font counter area - complete vacuuming, clean counter with disinfectant and mop wood floor with appropriate wood floor cleaner.

TASKS TO BE ACCOMPLISHED WEEKLY

1. Empty all shredders and change liner as needed. Take shredded paper to recycling dumpster.

2. Clean all glass doors, sidelights of offices, glass in modular cubicles and door handles.

TASKS TO BE ACCOMPLISHED MONTHLY

1. Clean clear work surfaces (i.e. tops of filing cabinets) Dust or clean all cleared desks, office furniture, high & low vertical, and other horizontal surfaces with disinfectant or polish depending upon surface type.

2. Dust vents next to windows, window sills, jams, light fixtures, and book shelves.

3. Clean chair floor mats with damp mop.

PARKS AND RECREATION OFFICES/ CITY CLERKS OFFICES/EMPLOYEE BREAK ROOM AND COPY ROOM: Includes five (5) offices and eleven (11) modular office cubicles, mail/copy room and employee break room.

TASKS TO BE ACCOMPLISHED DAILY

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with approved disinfectant in accordance with CDC guidelines.

2. Spot vacuum high traffic areas and areas needed.

3. Empty all wastebaskets or trash containers. Replace liners as needed.

3. Remove all trash and place in the designated dumpsters.

4. Boxes or cardboard marked trash is to be taken to recycling dumpster.

5. Clean sink and counter top in Kitchenette area. Clean microwave, exterior refrigerator door & handle.

6. Clean wood floor with disinfectant wood cleaner. Wipe tables and chairs with disinfectant cleaner.

TASKS TO BE ACCOMPLISHED WEEKLY

1. Empty all shredders and change liner as needed. Take shredded paper to recycling dumpster.

2. Clean all glass doors, sidelights of offices, glass in modular cubicles and door handles.

TASKS TO BE ACCOMPLISHED MONTHLY

1. Clean clear work surfaces (i.e. tops of filing cabinets) Dust or clean all cleared desks, office furniture, high & low vertical, and other horizontal surfaces with disinfectant or polish depending upon surface type.

2. Dust vents next to windows, window sills, jams, light fixtures, and book shelves.

3. Clean chair floor mats with damp mop.

CITY ATTORNEY OFFICES: Includes four (4) offices, one cubicle, and vestibule with entry.

TASKS TO BE ACCOMPLISHED DAILY

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with approved disinfectant in accordance with CDC guidelines.

2. Spot vacuum high traffic areas and other areas as needed.

3. Empty all wastebaskets or trash containers and replace liners as needed.

4. Remove all trash and place in the designated dumpsters.

5. Boxes or cardboard marked trash is to be taken to recycling dumpster.

6. Clean Front Counter - clean counter with disinfectant and mop wood floor with appropriate wood floor cleaner.

7. Spot vacuum high traffic areas and areas needed.

TASKS TO BE ACCOMPLISHED WEEKLY

1. Empty all shredders and change liner as needed. Take shredded paper to recycling dumpster.

2. Clean all glass doors, sidelights of offices, glass in modular cubicles and door handles.

TASKS TO BE ACCOMPLISHED MONTHLY

1. Clean clear work surfaces (i.e. tops of filing cabinets) Dust or clean all cleared desks, office furniture, high & low vertical, and other horizontal surfaces with disinfectant or polish depending upon surface type.

2. Dust vents next to windows, window sills, jams, light fixtures, and book shelves.

3. Clean chair floor mats with damp mop.

POLICE OFFICES/BREAKROOM/HALLWAYS: Includes a front desk, fourteen (14) cubicle workstations, twelve (12) offices, conference room, squad (roll call) room, two (2) interview rooms, employee break room, two (2) unisex restrooms, men’s and women’s locker rooms with attached bathroom/shower

TASKS TO BE ACCOMPLISHED DAILY

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with approved disinfectant in accordance with CDC guidelines.

2. Spot vacuum high traffic areas and areas needed.

3. Empty all wastebaskets or trash containers. Replace liners as needed.

3. Remove all trash and place in the designated dumpsters.

4. Boxes or cardboard marked trash is to be taken to recycling dumpster.

5. Clean sink and counter top in Kitchenette area. Clean microwave, exterior refrigerator door & handle. Mop floor.

6. Clean and disinfect all fixtures, shower walls and floor, remove stains, descale toilets, urinals, and mop all bathroom and locker room floors.

TASKS TO BE ACCOMPLISHED WEEKLY

1. Empty all shredders and change liner as needed. Take shredded paper to recycling dumpster.

2. Clean all glass doors, sidelights of offices, glass in modular cubicles and door handles.

TASKS TO BE ACCOMPLISHED MONTHLY

1. Clean clear work surfaces (i.e. tops of filing cabinets) Dust or clean all cleared desks, office furniture, high & low vertical, and other horizontal surfaces with disinfectant or polish depending upon surface type.

2. Dust vents next to windows, window sills, jams, light fixtures, and book shelves.

3. Clean chair floor mats with damp mop.

POLICE DETENTION AREA: Includes one (1) front desk, two (2) interview rooms, and five (5) cells. Note: Check with Police Department for occupied cells, DO NOT clean area if occupied.

TASKS TO BE ACCOMPLISHED DAILY

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with approved disinfectant in accordance with CDC guidelines.

2. Clean cells as needed.

3. Empty all wastebaskets or trash containers. Replace liners as needed.

4. Remove all trash and place in the designated dumpsters.

5. Boxes or cardboard marked trash is to be taken to recycling dumpster.

6. Front Desk-spot clean counter, table, and floors with disinfectant in accordance with CDC guidelines.

POLICE DETENTION AREA: Clean detention area as needed.

1. Clean and disinfect all fixtures, remove stains, descale toilets, urinals as needed.

2. Complete and thorough cleaning of all floors – to include ledge around floor in holding facility. Clean floors with disinfectant in accordance with CDC guidelines.

3. Spot clean walls, bars, and bedding (mat).

TASKS TO BE ACCOMPLISHED WEEKLY

1. A complete and thorough cleaning of all floors with disinfectant in accordance with CDC guidelines.

2. Empty all recycling receptacles. Disposal of contents to recycling dumpster.

TASKS TO BE ACCOMPLISHED MONTHLY

1. Clean clear work surfaces (i.e. tops of filing cabinets) Dust or clean all cleared desks, office furniture, high & low vertical, and other horizontal surfaces with disinfectant or polish depending upon surface type.

MUNICIPAL CENTER: Includes the Concourse Gallery, Council Chamber, Council Committee Room, Centennial Meeting Room, City Manager’s Conference Room, Elevator, Main Floor Restrooms, Lower Level Restrooms, Lower Level Meeting Rooms (2), Kitchen, Information Technology Offices and Hallway

TASKS TO BE ACCOMPLISHED DAILY

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with approved disinfectant in accordance with CDC guidelines.

2. Spot vacuum high traffic areas, mats, and areas needed including stairwells.

3. Empty all wastebaskets or trash containers. Replace liners as needed.

4. Remove all trash and place in the designated dumpsters.

5. Boxes or cardboard marked trash is to be taken to recycling dumpster.

6. Spot clean removing fingerprints, dirt smudges, graffiti, etc. from all tables.

7. Clean & sanitize water fountains using disinfectant in accordance with CDC guidelines.

8. Complete vacuuming of front main entrance area, spot clean glass windows & doors.

9. Spot clean all glass around perimeter of concourse.

10. All restrooms cleaned and disinfected - toilets, sinks, urinals, mirrors, mop floors.

11. Removal of trash with new liner, stock towels, toilet paper, soap hand sanitizers and spray air fresheners.

12. Wipe all conference room tables and vacuum.

13. Clean microwave and exterior refrigerator door and handles.

14. Clean exterior ice machine door and handle.

TASKS TO BE ACCOMPLISHED WEEKLY

1. A complete and thorough vacuuming of carpeting.

2. Wipe desk top, dais, and tables in Chambers, Lower Level Meeting Room, Council Committee Room and Centennial Meeting Room.

3. Clean mirrors.

TASKS TO BE ACCOMPLISHED MONTHLY

1. Clean clear work surfaces (i.e. tops of filing cabinets) Dust or clean all cleared desks, office furniture, high & low vertical, and other horizontal surfaces with disinfectant or polish depending upon surface type.

2. Dust vents, window sills in Concourse, jams, and light fixtures.

3. Clean and disinfect restroom floors.

4. Vacuum Elevator and Polish Doors/Walls.

SPECIAL EVENTS

The night before any special event, Contractor will be notified. Extra care should be taken to ensure that all toilet paper, paper towels, and hand soap dispensers in restrooms are fully stocked and refilled during routine schedule. Main areas are to be vacuumed and special attention to detail of the cleanliness at UA Municipal Center.

SENIOR CENTER: Includes four offices, one front desk, break room, exercise room, computer training room and restrooms. (Occupancy 5) 1945 Ridgeview Rd., Upper Arlington, Ohio 43221

Monday thru Friday

These buildings will be removed from the contract, once the City Community Center is opened in early summer 2025

BUILDING NUMBER 3

TASKS TO BE ACCOMPLISHED DAILY

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with approved disinfectant in accordance with CDC guidelines.

2. Spot vacuum high traffic areas and areas needed, and under wall vents.

Empty all wastebaskets or trash containers. Replace liners as needed.

4. Remove all trash and place in the designated dumpsters.

5. Boxes or cardboard marked trash is to be taken to recycling dumpster. .

6. Clean and sanitize water fountain using disinfectant in accordance with CDC guidelines.

7. Clean sink and counter top in Kitchenette area. Clean exterior refrigerator door & handle.

8. Clean front desk counter and table tops.

9. Spot clean all classroom mirrors.

RESTROOMS DAILY

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with approved disinfectant in accordance with CDC guidelines.

2. Clean and disinfect all fixtures, remove stains: descale toilets, urinals as needed.

3. Mop floor using disinfectant in accordance with CDC guidelines.

4. Replace trash liners and disposal of Trash in the designated dumpster.

5. Restock toilet paper & towels, tissues, soap & hand sanitizers, and deodorants as needed.

TASKS TO BE ACCOMPLISHED WEEKLY

1. Empty all shredders and change liner as needed. Disposal of shredded paper to recycling dumpster.

2. Empty all recycling receptacles. Disposal of contents to recycling dumpster.

TASKS TO BE ACCOMPLISHED MONTHLY

1. Clean clear work surfaces (i.e. tops of filing cabinets) Dust or clean all cleared desks, office furniture, high & low vertical, and other horizontal surfaces with disinfectant or polish depending upon surface type.

2. Dust vents, blinds, window sills, jams, light fixtures, and book shelves.

3. Clean chair floor mats with damp mop.

SPECIAL EVENTS

The night before any special event, Contractor will be notified. Extra care should be taken to ensure that all toilet paper, paper towels, and hand soap dispensers in restrooms are fully stocked and refilled during routine schedule. Main areas are to be vacuumed and special attention to detail of the cleanliness at Senior Center.

BUILDING NUMBER 2: Includes two offices, one front desk, lobby, kitchen, three recreations areas and restrooms.

TASKS TO BE ACCOMPLISHED DAILY

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with approved disinfectant in accordance with CDC guidelines.

2. Spot vacuum high traffic areas and areas needed and under wall vents.

3. Empty all wastebaskets or trash containers. Replace liners as needed.

4. Remove all trash and place in the designated dumpsters.

5. Boxes or cardboard marked trash is to be taken to recycling dumpster.

6. Clean, sanitize water fountain using disinfectant.

7. Clean sinks and counter tops in kitchen & kitchenette area. Clean all exterior refrigerators doors & handles, and clean microwaves.

8. Clean front desk counter, table tops and hard flooring as needed.

9. Spot clean all classroom mirrors.

RESTROOMS

1. Clean and disinfect all fixtures remove stains; descale toilets, urinals as needed.

2. Clean floors with disinfectant in accordance with CDC guidelines.

3. Replace trash liners and disposal of trash in the designated dumpster.

4. Restock toilet paper & towels, tissues, soap & hand sanitizers, and deodorants as needed.

TASKS TO BE ACCOMPLISHED WEEKLY

1. Empty all shredders and change liner as needed. Disposal of shredded paper to recycling dumpster.

2. Empty all recycling receptacles. Disposal of contents to recycling dumpster.

3. Mop hard flooring using approved wood floor cleaner.

TASKS TO BE ACCOMPLISHED MONTHLY

1. Clean clear work surfaces (i.e. tops of filing cabinets) Dust or clean all cleared desks, office furniture, high & low vertical, and other horizontal surfaces with disinfectant or polish depending upon surface type.

2. Dust vents, blinds, window sills, jams, light fixtures, and book shelves.

3. Clean chair floor mats with damp mop.

BUILDING NUMBER 1: Includes conference room, kitchenettes, three recreation areas and restrooms.

TASKS TO BE ACCOMPLISHED DAILY

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with approved disinfectant in accordance with CDC guidelines.

2. Spot vacuum high traffic areas and areas needed and under wall vents.

2. Empty all wastebaskets or trash containers. Replace liners as needed.

3. Remove all trash and place in the designated dumpsters.

4. Boxes or cardboard marked trash is to be taken to recycling dumpster.

5. Clean, sanitize water fountain using disinfectant in accordance with CDC guidelines.

6. Clean sinks and counter tops in Kitchenette area. Clean all exterior refrigerators doors & handles, and clean microwaves.

7. Clean table tops in room 104 and hard flooring in room 102 using provided tools for this floor.

8. Spot clean all classroom mirrors.

RESTROOMS

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with approved disinfectant in accordance with CDC guidelines.

2. Clean and disinfect all fixtures and remove stains, descale toilets and urinals as needed.

3. Clean floors with disinfectant in accordance with CDC guidelines.

4. Replace trash liners and disposal of trash in the designated dumpster.

5. Restock toilet paper & towels, tissues, soap & hand sanitizers, and deodorants as needed.

TASKS TO BE ACCOMPLISHED WEEKLY

1. Empty all shredders and change liner as needed. Disposal of shredded paper to recycling dumpster.

2. Empty all recycling receptacles. Disposal of contents to recycling dumpster.

3. Mop hard flooring using approved wood floor cleaner.

TASKS TO BE ACCOMPLISHED MONTHLY

1. Clean clear work surfaces (i.e. tops of filing cabinets) Dust or clean all cleared desks, office furniture, high & low vertical, and other horizontal surfaces with disinfectant or polish depending upon surface type.

2. Dust vents, blinds, window sills, jams, light fixtures, and book shelves.

3. Clean chair floor mats with damp mop.

BUILDING NUMBER 4 ('As Needed'): includes two offices and one restroom.

TASKS TO BE ACCOMPLISHED DAILY

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with approved disinfectant in accordance with CDC guidelines.

2. Spot vacuum high traffic areas and areas needed.

3. Empty all wastebaskets or trash containers. Replace liners as needed.

4. Remove all trash and place in the designated dumpsters.

5. Boxes or cardboard marked trash is to be taken to recycling dumpster.

6. Clean, sanitize water fountain using disinfectant.

7. Clean table tops and hard flooring as needed.

RESTROOM

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with approved disinfectant in accordance with CDC guidelines.

2. Clean and disinfect all fixtures, remove stains, descale toilets and urinals as needed.

3. Clean floors with disinfectant in accordance with CDC guidelines.

4. Replace trash liners and disposal of trash in the designated dumpster.

5. Restock toilet paper & towels, tissues, soap & hand sanitizers,

and deodorants as needed.

TASKS TO BE ACCOMPLISHED WEEKLY

1. Empty all shredders and change liner as needed. Disposal of shredded paper to recycling dumpster.

2. Clean exterior of trash and recycling receptacles w/disinfectant cleaner.

3. Empty all recycling receptacles. Disposal of contents to recycling dumpster.

TASKS TO BE ACCOMPLISHED MONTHLY

1. Clean clear work surfaces (i.e. tops of filing cabinets) Dust or clean all cleared desks, office furniture, high & low vertical, and other horizontal surfaces with disinfectant or polish depending upon surface type.

2. Dust vents, blinds, window sills, jams, light fixtures, and book shelves.

3. Clean chair floor mats with damp mop.

PUBLIC SERVICE CENTER:  Includes main entrance, seventeen offices, cubicle areas, three locker rooms, three restrooms, one elevator, two exercise rooms, four work/break rooms, and hallways/corridors and two stairways.

4100 Roberts Rd., Upper Arlington, Ohio 43228

Monday thru Friday four hours each day between 4pm-10pm

FIRST FLOOR: Includes main entrance/lobby area, twelve offices, two work/break rooms, two restrooms, two locker rooms, two workout rooms, hallways and stairwells.

SECOND FLOOR: Includes lobby area, five offices, front desk, three conference rooms, hallways, engineering modular offices, kitchen area, and Parks & Forestry break room & locker-room.

FLEET MAINTENANCE AREA: (Garages/Storage/Shop/Equipment these areas are not cleaned.) Separate from the main office areas in the front of the building. Has two offices on the first floor and a separate upstairs with breakroom and bathroom.

Public Works, Engineering and Parks & Forestry services create a high-traffic setting, with great deal of dirt, dust, mud, salt, & other debris. Extra effort must be made to clean and maintain hard floors and carpeting. Extreme conditions from inclement weather may require extra time for cleaning.

TASKS TO BE ACCOMPLISHED DAILY

First Floor & Second Floor:

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with an EPA-N list approved disinfectant for COVID-19.

2. Spot vacuum high traffic areas and areas needed.

3. Empty all wastebaskets and trash containers. Replace liners as needed.

4. Remove all trash and place in the designated dumpsters.

5. Boxes and other cardboard marked as “recycling” is to be taken to recycling dumpster.

a. Recycling in offices and common areas will be emptied by UA staff.

6. Clean sinks and counter tops in kitchenette areas.

7. Clean, sanitize water coolers/fountains using disinfectant.

8. Clean table tops and hard flooring in work areas and break rooms as needed using disinfectant.

9. Mop all hallways and corridors.

10. Sweep stairwells.

Locker Rooms & Restrooms:

1. High touch point areas such as doorknobs, restroom door handles and counters must be cleaned at least once per day with an EPA-N list approved disinfectant for COVID-19.

2. Clean and disinfect all fixtures, toilets & shower stalls; remove stains; descale toilets and urinals as needed.

3. Mop floor using disinfectant.

4. Clean exterior of all lockers and benches with disinfectant.

5. Replace trash liners and disposal of trash in the designated dumpster.

6. Restock toilet paper & towels, tissues, soap & hand sanitizers, and deodorants as needed.

TASKS TO BE ACCOMPLISHED WEEKLY

First Floor & Second Floor:

1. A complete and thorough vacuuming of carpeting, including under chair mats.

2. Thorough cleaning of resilient floors with pad or mop.

3. Clean exterior of all lockers, benches & shower walls with disinfectant.

4. Mop all stairways, exercise room mats and work/break rooms.

TASKS TO BE ACCOMPLISHED MONTHLY

First Floor & Second Floor:

1. Clean clear work surfaces (i.e. tops of filing cabinets) Dust or clean all cleared desks, office furniture, high & low vertical, and other horizontal surfaces with disinfectant or polish depending upon surface type.

2. Dust vents, blinds, window sills, jams, light fixtures, and book shelves.

3. Clean chair floor mats with damp mop.

4. Clean and shine (buff) 1st level resilient flooring.

5. Clean front entrance door glass and lower windows.

6. Elevator: vacuum and polish doors/walls.

FIRE #72

3861 Reed Rd., Upper Arlington, Ohio 43221

Days Only, Monday-Friday between 8-4pm

FIRST LEVEL: Includes Fire shared offices, Police Offices, shared kitchenette, public restrooms, main and rear foyer, main conference room, Seagrave Room. Does not include second floor living quarters.

LOWER LEVEL: Includes showers, restrooms, lockers, hallway, training offices, offices of Sergeant and Officer, shared weight room, and elevator.

TASKS TO BE ACCOMPLISHED DAILY

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