Artisan Locksmith

Agency:	Town of Westerly
State:	Rhode Island
Type of Government:	State & Local
Category:	71 - Furniture
Posted:	Mar 14, 2024
Due:	Apr 4, 2024
Solicitation No:	25-03
Publication URL:	To access bid details, please log in.

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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

REQUEST FOR QUOTATION

RFQ Description: ARTISAN Locksmith

RFQ Number: 25-03

March 14, 2024

The Town of Westerly/Westerly Schools (Town), Westerly, RI, acting through its Purchasing

Agent, is hereby soliciting sealed bids for the above referenced RFQ and you are hereby

invited to submit hourly rates for the Scope of Work described in this Request for Quotation,

in strict accordance with the Bid Documents.

TERMS AND CONDITIONS

Bids shall be based on the Terms and Conditions as referenced in this Request for Quotation.

BID DUE DATE/SUBMITTING INSTRUCTIONS

BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachments B,

NO LATER THAN 2:00 p.m. EST, April 4, 2024. A Bid submitted on other than the attached

BID BREAKDOWN FORM may be rejected. Envelopes containing bids must be sealed and

addressed to the undersigned, at the Purchasing Department, Westerly Town Hall, 45 Broad

St., Westerly, RI 02891 and must be clearly marked with the Name and Address of Bidder,

Bid Due Date and Time, and RFQ Number and Title. Bidders must include one copy and a

Digital Copy on Disk or Flash drive of the Bid as defined in the Instruction to Bidders.

BIDDER’S QUESTIONS

Questions regarding this solicitation must be emailed and received by the Purchasing

Agent at ecardillo@westerlyri.gov no later than 12:00 pm on March 27, 2024 in a Microsoft

Word attachment with the corresponding solicitation number. Questions, if any, and

responses will be posted on the Town of Westerly website at www.westerlyri.gov as an

addendum to this solicitation.

SPECIAL INSTRUCTIONS TO BIDDERS

1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.

2. Bidders shall note that their bid is based on Prevailing Wage (RIGL Sec 37-13-1 et

seq.). The successful bidder and its subcontractors must pay their workers at the

applicable prevailing wage rates (adjusted every July 1) for the various trades on

a weekly basis and submit certified weekly payroll as described in the Instructions to

Bidders. Prevailing wage rate schedules are available at the Rhode Island

Department of Labor and Training website at www.dlt.ri.gov.

3. Quotes must be firm for a minimum of 120 days from date of submission.

4. Bid Completeness - Pricing submitted on this project must be an all-inclusive price.

The intent of an all-inclusive Price is such that no Adds or Change Orders will be

necessary.

5. If the Bidder submits a supporting/additional document with their bid, that document

must include page numbers.

6. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.

7. The Successful Bidder MUST be able to have a response time that will allow an

assigned project to be completed when requested by the Town/School.

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

RFQ BID DOCUMENTS

Bidder Information – Pages 1-2

Attachment A – Scope of Work, Page 3-6

Attachment B – Bid Form Pages 7-8

Attachment C – Instruction to Bidders Pages 9-11

Appendix A – Bidder Certification Pages 12-16

Appendix B – Westerly Standard Contract Pages 17-26

BIDDER CERTIFICATION FORM (see APPENDIX A): Bidders must include,

complete, and submit a Bidder Certification Form with each bid proposal.

This solicitation is available at www.westerlyri.gov.

The Town of Westerly/Westerly Schools reserves the right to reject any/all bids, waive any

informalities in the bids received and to accept and award the bid to the lowest qualified bid

deemed most favorable to the interest of the Town/School.

The Town/School does not discriminate based on age, color, gender, national origin, race,

religion, sexual orientation, or disability in accordance with applicable laws and regulations.

Regards,

Eileen Cardillo

Purchasing Agent

Town of Westerly/

Westerly Public Schools

45 Broad Street

Westerly, RI 02891

Tel: (401) 348-2599

Email: ECardillo@westerlyri.gov; www.westerlyri.gov

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

ATTACHMENT "A"

SCOPE OF WORK

RFQ 25-03

Description of Scope

This Contractor will be responsible for the completion of the following work scope items. Provide the

Town of Westerly/Westerly Public School the. services of a licensed Locksmith in the State of Rhode

Island and an apprentice/helper (if required) for a three-year Master Pricing Agreement period from July

1, 2024 to June 30, 2027 with optional extensions of two (2) one (1) year terms at the Town/Schools

discretion according to the agreed upon hourly labor rates, work schedules, and parts and materials

percentage markup.

It must. be understood that the total costs per individual job (service request) cannot exceed $7,500.00

including parts and materials.

The Successful Bidder will be required to furnish the Town of Westerly/Westerly Public Schools

adequate proof of federal liability, motor vehicle liability, and worker's compensation insurance in

amounts sufficient to satisfy Town and School requirements specified herein, and to maintain said

insurance for the duration of the contract period.

The Successful Bidder will have adequate manpower to satisfy Westerly's routine and emergency

requirements.

It should be noted that there will not be a guaranteed contract but only a Master Pricing Agreement

between the contractor and Westerly. Westerly makes no assurances, intended or implied, that the

winning bidder will receive any given number of service requests during the contract period of the

contract. Westerly also reserves the right to cancel the agreement at any time, with or without cause,

without penalty or obligation.

The Successful Bidder agrees to submit ALL Quotes to Westerly and provide written documentation of

material/equipment costs.

It is intended that the vast majority of the work will be routine in nature and scheduled during regular

business hours. However, emergencies could occur. Repetitive failure to initiate service with the

allotted response time will be grounds for cancellation of the contract.

It is expected that work performed according to recognized industry standards, that all required

replacements parts and materials are warranted by respective manufacturers. Failure to meet the quality

standards of Westerly will be grounds for termination of the contract.

The Successful Bidder will be required to comply with the State of Rhode Island Prevailing Wage

requirements for the applicable trades.

All bid prices will be considered firm. All bid prices shall be all inclusive of any additional charges.

Travel or fuel surcharges will not be allowed.

All orders must be clearly identified with purchase order number, department name and person's

attention. Unless deemed an emergency no work orders shall be filled without a Purchase Order.

Invoice must not exceed purchase order amount and must show the Purchase Order Number. Invoice

must be submitted within 30 days of the service performed. Certified Payroll forms must be

submitted with each invoice.

Staffing of Job: The Successful Bidder will provide the appropriate number of staff for each job and will

not artificially load the job with helper/apprentices etc. The Town/School will not pay for non-required

personnel.

Material/Equipment: The Successful Bidder agrees to provide written back-up documentation of

acquisition costs upon request by the Town of Westerly/Westerly Public Schools, for items over $300.00

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

and will solicit competitive quotes for the parts/materials/equipment over $1,000.00.

RI Licenses are required, and a copy must be submitted with the bid.

SPECIFICATIONS

ii.

iii.

The awarded Bidder and their technicians shall possess any and all licenses(s) required by

the Town of Westerly, State of Rhode Island, Federal agency or any other applicable

regulatory agency.

The awarded Bidder shall be registered with the Associated Locksmiths of America, Inc.

(ALOA) as a Registered Locksmith (RL), Certified Professional Locksmith (CPL), or Certified

Master Locksmith (CML).

Locksmith shall be able to install, repair, adjust and maintain door hardware to factory

standards. Experience to include but not to be limited to: Automotive re-key, panic bar

devices, door closers, automatic door closers, electric latch strikes, interchangeable core

systems, mortise and rim cylinder lock devices, and key duplication.

Awarded Bidder shall be able to provide installation, repair and re-keying services for all

major brands of locks and door hardware, including but not limited to Best (or comparable

core lock), Sergeant, Falcon, Von Duprin and Schlage brands.

All material used should be factory new and free of defects in materials and workmanship.

It shall be the full responsibility of the awarded Bidder to visit and inspect the job location(s)

prior to the submission of each job estimate. Submission of the job estimate is evidence that

the contractor has familiarized themselves with the nature and extent of the work and local

conditions that may affect the scope of the work to be done, and the equipment, materials

and labor required. Each job estimate will be per hourly bid rates submitted by awarded

Bidder and material cost shall be in accordance with the percent discount/mark-up offered.

Awarded Bidders invoice shall include a detailed labor usage, list of parts used and awarded

Bidder cost and percentage mark-up/discount as per bid sheet.

POC shall be skilled, knowledgeable and experienced in security locking hardware

maintenance and repairs.

It is intended that some of the work will be routine in nature and scheduled during regular

business hours. However, in emergencies occur the awarded Vendor must comply with the

following emergency dispatching;

Dispatching- the successful Bidder must be able to dispatch in the following manner

Cannot secure a building or Space – dispatch 2 hours/resolve 4 hours

Other emergencies – dispatch 12 hours/resolve 24 hours

Project or scheduled work – dispatch 72 hours

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

School Locations-

Westerly High School

Babcock Hall

Westerly Middle School

State Street School

Dunn's Corners School

Springbrook Elem. School

Bus Transportation

Transition Academy

Town Locations-

Adult Day Center

Tourist Info Booth & Restrooms

Old DPW Building

Old Town Hall

Rec Area-Restroom, Concession & Storage

Tower Street School Com. Center

Vacant Building

Veterans Of Foreign Wars Bldg.

Westerly Animal Shelter

Westerly Armory

Westerly Police Station

Westerly Police Sub Station

Westerly Public Works Hgwy. Div.

Westerly Recreation Cimalore Sports Complex

Westerly Recreation Craig Field

Westerly Recreation Gingerella Sports Complex

Westerly Recreation Rotary Park

Westerly Senior Citizens Center

Westerly Sewer Dept New Canal Pump Station

Westerly Sewer Dept Old Canal Pump Station

Westerly Sewer Dept Margin St Pump Station

Westerly Sewer Dept Treatment Plant

Westerly Sewer Dept Beach St Pump Station

Westerly Sewer Dept Branch St Pump Station

Westerly Sewer Dept Cimalore Pump Station

Westerly Sewer Dept Apache Dr Pump Station

Westerly Sewer Dept Oak St Pump Station

Westerly Sewer Dept Riverdale Pump Station

Westerly Town Beach Pavilion

Westerly Town Hall

Westerly Transfer Station

Westerly Water Dept Station 2

Westerly Water Dept Station 3

Address

23 Ward Avenue

23 Highland Avenue

10 Sandy Hi II Road

35 State Street

8 1/2 Plateau Road

39 Springbrook Road

8 Springbrook Road

5 Union Street-Lower Floor

Address

5 Union Street

316 Atlantic Avenue

39A Beach Street

10 Union Street

49 White Rock Road

93 Tower Street

15 Tower Street .

113 Beach Street

33 Larry Hirsch Lane

8 Dixon Street

60 Airport Road

68 Pierce Street

35 Larry Hirsch Lane

3 Wilson Street

11 Mountain View Road

49 White Rock Road

91 Airport Road

39 State Street

99 Canal Street

20 Canal Street

23 Margin Street

87 Margin Street

184 Beach Street

15 Branch Street

72 Wilson Street

22 Apache Drive

134 Oak Street

Meadow Lark Drive

365 Atlantic Avenue

45 Broad Street

236 Westerly Bradford Road

68 White Rock Road

38 White Rock Road

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	25-03
Bid Title:	Artisan Locksmith
Category:	Services (Professional, Support, Consulting and Misc. Services)
Status:	Open

Artisan Locksmith

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