A/E Services DPW Metal Storage Building
| Agency: | Town of Westerly |
|---|---|
| State: | Rhode Island |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Feb 2, 2024 |
| Due: | Feb 23, 2024 |
| Solicitation No: | 24-64 |
| Publication URL: | To access bid details, please log in. |
Attachment Preview
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
REQUEST FOR QUALIFICATIONS
RFQ 24-64
A/E Services DPW Metal Storage Building
February 2, 2024
The Town of Westerly/Westerly Public Schools (Town), Westerly, RI, acting through its Purchasing
Agent, is hereby soliciting sealed bids for the above referenced RFQ and you are hereby invited to
submit Qualifications for the Scope of Work described in this Request for Qualifications, in strict
accordance with the RFQ Documents.
TERMS AND CONDITIONS
RFQs shall be based on the Terms and Conditions as referenced in this Request for Qualifications.
RFQ DUE DATE/SUBMITTING INSTRUCTIONS
RFQs ARE DUE and MUST BE SUBMITTED on the enclosed, Attachment B, NO LATER THAN 2:00 p.m. February
23, 2024. Envelopes containing RFQs must be sealed and addressed to the undersigned, at the Purchasing
Department, 2nd Floor office, Westerly Town Hall, 45 Broad St., Westerly, RI 02891 and must be clearly
marked with the Name and Address of Bidder, Bid Due Date and Time, and RFQ Number and Title. Bidders
must include one original and a Digital (soft) copy for Public Use on CD or flash drive of the Bid as defined
in the Instruction to Bidders.
A non-mandatory pre-bid will be held at 12:00 p.m. on February 9, 2024, at 35 Larry Hirsch Lane,
Westerly, RI 02891.
BIDDER’S QUESTIONS
Questions regarding this solicitation must be emailed and received by the Purchasing Agent at
ecardillo@westerlyri.gov no later than 12:00 PM on February 15, 2024, in a Microsoft Word
attachment with the corresponding solicitation number. Questions, if any, and responses will be
posted on the Town of Westerly website at www.westerlyri.gov as an addendum to this solicitation.
Bidders are responsible for checking the Town’s website for all addenda distributed in response
to questions and requests for additional information.
SPECIAL INSTRUCTIONS TO BIDDERS
1. If the Bidder submits a supporting/additional document with their bid, that document must
include page numbers.
2. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.
3. Selection Criteria -The evaluation will be completed by the Selection Team. The members of the
Team will, individually and collectively, evaluate each properly submitted proposal, and shall select a
group of finalists. Each finalist may be interviewed by the Team to determine, all factors considered,
the most qualified and capable Firm with which to contract. The objective measurable criteria to be
utilized is stated in the attached Scope of Work.
1
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
RFQ DOCUMENTS
Attachment A – Scope of Work/ Project Schedule, Pages 3-5
Attachment B – Vendor Information Page 6
Attachment C – Instruction to Bidders Pages 7-12
APPENDIX A – Bidder Certification 13-16
Agreement – Westerly Standard Professional Agreement Pages 17-24
BIDDER CERTIFICATION and DISCLOSURE FORM: Bidders must include, complete, sign
and submit a Bidder Certification Form and all Federal Forms with each bid proposal. See
APPENDIX A.
This solicitation is available at www.westerlyri.gov .
The Town of Westerly/Westerly Schools reserves the right to reject any/all bids, waive any informalities in
the bids received and to accept and award the bid to the lowest evaluated bid deemed most favorable to the
interest of the TOWN/SCHOOLS.
The TOWN/SCHOOLS do not discriminate based on age, color, gender, national origin, race, religion,
sexual orientation, or disability in accordance with applicable laws and regulations.
Regards,
Eileen Cardillo
Purchasing/Risk Manager
Town of Westerly/ Westerly Public Schools
45 Broad Street
Westerly, RI 02891
Tel: (401) 364-2599
Email: ecardillo@westerlyri.gov
www.WesterlyRI.gov
CC: PC
2
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
RFQ 24-64
ATTACHMENT "A"
SCOPE OF WORK/PROJECT SCHEDULE
A/E Services DPW Metal Storage Building
SCOPE OF WORK
I. Project Overview
The Town of Westerly is seeking qualifications from firms that provide Architectural/Engineering
Services. The selected firm will provide Architectural/Engineering (A/E) Services for the development
of Bidding Specifications for the construction of a metal storage building for the Department of Public
Works to match the existing storage building.
II. Scope of Services
A. The intent of this RFQ is to develop construction specifications for the purchase and installation of a
metal storage building.
B. Base Services
❖ The firm will have the responsibility to provide comprehensive design services. The A/E services
should include at minimum the following:
Architectural Design, Building & Fire Code Expertise, Acoustical Engineering and Structural
Engineering.
a. Cost Control: Provide and maintain an overall project budget, including:
i. Review and oversight hard construction cost estimates provided by the selected
Roofing Vendor.
ii. Incorporation of all soft costs and project contingencies.
b. Schedule Control: Provide and maintain a detailed schedule for timely project
completion.
c. Construction Administration: A/E team shall include costs and fees associated with the
construction phase of the project. A/E team shall conduct all the necessary site visits,
provide quality control, issue field reports, issue affidavits, review contractor requisitions and
change orders, etc.
Note; some items identified may not be not referenced in this scope but are listed for potential substitutions
and/or for potential items to be used within the allowance budget.
III. Instructions for Submission of Qualifications
SUBMISSION REQUIREMENTS
CONTENTS OF STATEMENTS OF QUALIFICATIONS
To be considered responsive at a minimum the following must be provided:
3
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
- Letter of Transmittal: A Letter of Transmittal must accompany each response signed by an owner, officer,
or other authorized agent of the firm.
- Proof of Professional Registration/Certification: Evidence of individual Rhode Island Professional
Architectural/Engineer registration and Certificate of Authorization for your Firm, as well as proper
certification for AutoCAD operator to be assigned.
- Company Introduction: Respondents are also required to include a complete description and other relevant
information documenting organizational structure, number of employees and business background and
specific office locations.
- Relevant Firm Experience: Respondents must demonstrate a minimum of FIVE (5) YEARS expertise
relative to the services requested and include a listing of the firm’s projects similar in concept to the project
being proposed. Include project sheets illustrating 3 most relevant projects.
- References: Names of Organization, Contact Name, email addresses, and telephone numbers of at least
THREE (3) previous clients who are familiar with the services provided by your firm must be included. By
so listing, specific permission is granted to the Town to contact said individuals to verify the satisfactory
performance of the services provided. Respondent acknowledges that the Town is granted specific
permission to discuss past performance of Bidder and any of its proposed team members on any projects.
EVALUATION AND SELECTION CRITERIA
THE TOWN OF WESTERLY will base its evaluation of responses on the following criteria, which are not
necessarily in order of importance:
TECHNICAL SECTION
DESCRIPTION
MAXIMUM
POINTS
Understanding of work as evidenced by the quality of the response submitted.
20
Background and experience in providing municipal architectural/engineering
30
services for similar projects.
Background, education, qualifications, and relevant experience of key
20
personnel including sub-consultants or subcontractor’s consultants intends to
use in performance of this contract.
Appropriate licenses held by consultant staff and sub-
15
consultants/subcontractors.
References
15
TOTAL TECHNICAL
100
4
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
SELECTION PROCEDURES
(a.)
The Town reserves the right to reject any or all responses, to accept any
response, to negotiate changes to response terms, and to waive minor inconsistencies
with the RFQ, if deemed in the best interest of the Town.
(b.)
Responses submitted in response to this RFQ will be reviewed against
the Selection Criteria listed above.
(c.)
Consultants submitting the most acceptable, qualified responses may be invited to an
interview with a Selection Committee.
(d.)
The highest scoring firm will be selected to submit a cost proposal to be negotiated.
The Town intends to enter into a contract with the Consultant(s) whose responses are determined to best meet
the needs of the TOWN/SCHOOLS.
The Town of Westerly/Westerly Public Schools are Affirmative Action – Equal Opportunity employers.
Respondents to this Request for Proposal agree and warrant that in the performance of the work on these
projects, the firm will not discriminate or permit discrimination against any person or group of persons on
the grounds of race, color, religious creed, age, marital status, national origin, ancestry, sex, mental or
physical disability.
End of Request for Qualifications
PROJECT SCHEDULE DATES
The Successful Bidder agrees to perform the described Work in accordance with the following
schedule milestones:
Anticipated Schedule
1. Issue Request for Proposal
February 2, 2024
2. Pre-bid Meeting
12:00 PM February 9, 2024
3. Questions Due
12:00 PM February 15, 2024
3. Proposal Submission
2:00 PM February 23, 2024
4. Vendor Award
March 2024
5
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...Contact Person Contact Phone 05/25/2024 3:00 pm Consulting Services to Update and Expand ...
State Government of Rhode Island
Bid Due: 5/25/2024
..., Support, Consulting and Misc. Services) Status: Open Publication Date/Time: 4/12/2024 9:30 AM ...
Town of Westerly
Bid Due: 5/24/2024
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.