Artisan Carpenter
| Agency: | Town of Westerly |
|---|---|
| State: | Rhode Island |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Mar 6, 2024 |
| Due: | Mar 27, 2024 |
| Solicitation No: | 24-67 |
| Publication URL: | To access bid details, please log in. |
Attachment Preview
TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
REQUEST FOR QUOTATION
RFQ Description: ARTISAN Carpenter
RFQ Number: 24-67
March 6, 2024
The Town of Westerly/Westerly Schools (Town), Westerly, RI, acting through its Purchasing Agent,
is hereby soliciting sealed bids for the above referenced RFQ and you are hereby invited to submit
hourly rates for the Scope of Work described in this Request for Quotation, in strict accordance with
the Bid Documents.
TERMS AND CONDITIONS
Bids shall be based on the Terms and Conditions as referenced in this Request for Quotation.
BID DUE DATE/SUBMITTING INSTRUCTIONS
BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachments B, NO
LATER THAN 2:00 p.m. EST, March 27, 2024. A Bid submitted on other than the attached BID
BREAKDOWN FORM may be rejected. Envelopes containing bids must be sealed and addressed
to the undersigned, at the Purchasing Department, Westerly Town Hall, 45 Broad St., Westerly, RI
02891 and must be clearly marked with the Name and Address of Bidder, Bid Due Date and Time,
and RFQ Number and Title. Bidders must include one copy and a Digital Copy on Disk or Flash
drive of the Bid as defined in the Instruction to Bidders.
BIDDER’S QUESTIONS
Questions regarding this solicitation must be emailed and received by the Purchasing Agent at
ecardillo@westerlyri.gov no later than 12:00 pm on March 19, 2024, in a Microsoft Word attachment
with the corresponding solicitation number. Questions, if any, and responses will be posted on the
Town of Westerly website at www.westerlyri.gov as an addendum to this solicitation.
SPECIAL INSTRUCTIONS TO BIDDERS
1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.
2. Bidders shall note that their bid is based on Prevailing Wage (RIGL Sec 37-13-1 et seq.).
The successful bidder and its subcontractors must pay their workers at the applicable
prevailing wage rates (adjusted every July 1) for the various trades on a weekly basis
and submit certified weekly payroll as described in the Instructions to Bidders. Prevailing
wage rate schedules are available at the Rhode Island Department of Labor and Training
website at www.dlt.ri.gov.
3. Quotes must be firm for a minimum of 120 days from date of submission.
4. Bid Completeness - Pricing submitted on this project must be an all-inclusive price. The
intent of an all-inclusive Price is such that no Adds or Change Orders will be necessary.
5. If the Bidder submits a supporting/additional document with their bid, that document must
include page numbers.
6. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.
7. The Successful Bidder MUST be able to have a response time that will allow an assigned
project to be completed when requested by the Town/School.
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
RFQ BID DOCUMENTS
Bidder Information – Pages 1-2
Attachment A – Scope of Work, Page 3-4
Attachment B – Bid Form Pages 5-6
Attachment C – Instruction to Bidders Pages 7-9
Appendix A – Bidder Certification Pages 10-14
Appendix B – Westerly Standard Contract Pages 15-24
BIDDER CERTIFICATION FORM (see APPENDIX A): Bidders must include, complete, and
submit a Bidder Certification Form with each bid proposal.
This solicitation is available at www.westerlyri.gov.
The Town of Westerly/Westerly Schools reserves the right to reject any/all bids, waive any informalities
in the bids received and to accept and award the bid to the lowest qualified bid deemed most favorable
to the interest of the Town/School.
The Town/School does not discriminate based on age, color, gender, national origin, race, religion,
sexual orientation, or disability in accordance with applicable laws and regulations.
Regards,
Eileen Cardillo
Purchasing Agent
Town of Westerly/
Westerly Public Schools
45 Broad Street
Westerly, RI 02891
Tel: (401) 348-2599
Email: ECardillo@westerlyri.gov; www.westerlyri.gov
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
ATTACHMENT "A"
SCOPE OF WORK
RFQ 24-67
Description of Scope
This Contractor will be responsible for the completion of the following work scope items. Provide the Town of
Westerly/Westerly Public School the. services of a licensed Carpentry Technician in the State of Rhode Island
and an apprentice/helper (if required) for a three-year Master Pricing Agreement period from July 1, 2024 to
June 30, 2027 with optional extensions of two (2) one (1) year terms at the Town/Schools discretion according
to the agreed upon hourly labor rates, work schedules, and parts and materials percentage markup.
It must. be understood that the total costs per individual job (service request) cannot exceed $7,500.00
including parts and materials.
The Successful Bidder will be required to furnish the Town of Westerly/Westerly Public Schools adequate proof
of federal liability, motor vehicle liability, and worker's compensation insurance in amounts sufficient to satisfy
Town and School requirements specified herein, and to maintain said insurance for the duration of the contract
period.
The Successful Bidder will have adequate manpower to satisfy Westerly's routine and emergency requirements.
It should be noted that there will not be a guaranteed contract but only a Master Pricing Agreement between
the contractor and Westerly. Westerly makes no assurances, intended or implied, that the winning bidder will
receive any given number of service requests during the contract period of the contract. Westerly also reserves
the right to cancel the agreement at any time, with or without cause, without penalty or obligation.
The Successful Bidder agrees to submit ALL Quotes to Westerly and provide written documentation of
material/equipment costs.
It is intended that the vast majority of the work will be routine in nature and scheduled during regular business
hours. However, emergencies could occur. Repetitive failure to initiate service with the allotted response time
will be grounds for cancellation of the contract.
It is expected that work performed according to recognized industry standards, that all required replacements
parts and materials are warranted by respective manufacturers. Failure to meet the quality standards of
Westerly will be grounds for termination of the contract.
The Successful Bidder will be required to comply with the State of Rhode Island Prevailing Wage requirements
for the applicable trades.
All bid prices will be considered firm. All bid prices shall be all inclusive of any additional charges. Travel or
fuel surcharges will not be allowed.
All orders must be clearly identified with purchase order number, department name and person's attention.
Unless deemed an emergency no work orders shall be filled without a Purchase Order. Invoice must not
exceed purchase order amount and must show the Purchase Order Number. Invoice must be submitted within
30 days of the service performed. Certified Payroll forms must be submitted with each invoice.
Staffing of Job: The Successful Bidder will provide the appropriate number of staff for each job and will not
artificially load the job with helper/apprentices etc. The Town/School will not pay for non-required personnel.
Material/Equipment: The Successful Bidder agrees to provide written back-up documentation of acquisition
costs upon request by the Town of Westerly/Westerly Public Schools, for items over $300.00 and will solicit
competitive quotes for the parts/materials/equipment over $1,000.00.
The Successful Bidder is responsible to familiarize themselves with the Town of Westerly's permitting
regulations and it is up to them to know when a permit needs to be pulled and to schedule/be available for an
inspection if the Town deems it necessary when the job is finished.
RI Licenses are required, and a copy must be submitted with the bid.
3
TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
School Locations-
Westerly High School
Babcock Hall
Westerly Middle School
State Street School
Dunn's Corners School
Springbrook Elem. School
Bus Transportation
Transition Academy
Town Locations-
Adult Day Center
Bradford Pump Station #3
Info Booth & Restrooms
Old DPW Building
Old Town Hall
Pump Station #1
Pump Station #2
Pump Station #3
Pump Station #3
Pump Station #4
Rec Area-Restroom, Concession & Storage
Sewer Pump Station
Sewer Pump Station
Sewer Pump Station
Sewer Treatment Plant
Tower Street School Com. Center
Vacant Building
Veterans Of Foreign Wars Bldg.
Water Pump Station
Westerly Animal Shelter
Westerly Armory
Westerly Police Station
Westerly Police Sub Station
Westerly Public Works Hgwy. Div.
Westerly Senior Citizens Center
Westerly Town Beach Pavilion
Westerly Town Hall
Westerly Transfer Station
Westerly Waste Water Treatment Plant
Westerly Water Dept.
Address
23 Ward Avenue
23 Highland Avenue
10 Sandy Hi II Road
35 State Street
8 1/2 Plateau Road
39 Springbrook Road
8 Springbrook Road
5 Union Street-Lower Floor
Address
5 Union Street
22 Old Carriage Road
312 Atlantic Avenue
39A Beach Street
10 Union Street
28 White Rock Road
99 Canal Street
38 White Rock Road
234 Westerly Bradford Road
16 Old Carriage Road
49 White Rock Road
184 Beach Street
Oak Street-Bradford Road•
20 Canal Street
87 Margin Street
93 Tower Street
15 Tower Street .
113 Beach Street
27 Noyes Avenue
33 Larry Hirsch Lane
8 Dixon Street
60 Airport Road
68 Pierce Street
35 Larry Hirsch Lane
39 State Street
.
365 Atlantic Avenue
45 Broad Street
236 Westerly Bradford Road
23 Margin Street
68 White Rock Road
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
ATTACHMENT "B"
Bid Form
“THIS FORM MUST BE COMPLETED AND SUBMITTED WITH BID”
RFQ NUMBER: 24-67
RFQ NAME: Artisan Carpenter
The Bidder stated below agrees to provide all labor, materials, equipment,
supervision and all activities required to provide a complete scope of work as
defined in the above referenced Request for Quotation, for the following Hourly
Rates:
A. Regular Service – Normal business hours, 8:00am through 4:30pm, Monday
through Friday.
Licensed Carpentry Technician -$____________ per hour.
Apprentice/helper (if required) - $____________ per hour.
8- hour response time
B. Emergency Service – nights, weekends and holidays.
Licensed Carpentry Technician -$____________ per hour.
Apprentice/helper (if required) - $____________ per hour.
4- hour response time
C. Markup for required Parts and Materials shall not exceed ____% of the cost of
acquisition. I agree to provide written documentation of acquisition cost upon request
by the town of Westerly, which must include competitive quotes from the
parts/materials/equipment over $1,000.00.
D. Company’s Workday Telephone #/Cell # - ______________________
Contact Name: ____________________________________________
Email Address: ____________________________________________
Company’s After Hours/ Holiday Telephone# / Cell # - ______________
Contact Name: ____________________________________________
Email Address: ____________________________________________
The Hourly Rates listed above must include all costs such as profit, overhead, insurance,
all tools, etc., associated with the Hourly Rate.
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