Septic Pumping and Portable Toilets

Agency:	Town of Westerly
State:	Rhode Island
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Feb 21, 2024
Due:	Mar 13, 2024
Solicitation No:	24-66
Publication URL:	To access bid details, please log in.

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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

REQUEST FOR QUOTATION

RFQ Number: 24-66

February 21, 2024

The Town of Westerly/Westerly Schools (Town), Westerly, RI, acting through its Purchasing

Agent, is hereby soliciting sealed bids for the above referenced RFQ and you are hereby invited

to submit a Lump Sum Proposal for the Scope of Work described in this Request for Quotation,

in strict accordance with the Bid Documents.

TERMS AND CONDITIONS

Bids shall be based on the Terms and Conditions as referenced in this Request for Quotation.

BID DUE DATE/SUBMITTING INSTRUCTIONS

BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachments B, NO LATER

THAN 2:00 p.m., EST, March 13, 2024. A Bid submitted on other than the attached BID BREAKDOWN

FORM may be rejected. Envelopes containing bids must be sealed and addressed to the undersigned,

at the Purchasing Department 2nd Floor office, Westerly Town Hall, 45 Broad St., Westerly, RI 02891

and must be clearly marked with the Name and Address of Bidder, Bid Due Date and Time, and RFQ

Number and Title. Bidders must include one original, one copy and a Digital for Public Use (soft) copy

on CD or flash drive of the Bid as defined in the Instruction to Bidders.

BIDDER’S QUESTIONS

Questions r e g ar d i n g this solicitation must be emailed and received by the Purchasing Agent

at ecardillo@westerlyri.gov no later than 12:00 PM on March 5, 2024 in a Microsoft Word

attachment with the corresponding solicitation number. Questions, if any, and responses will be

posted on the Town of Westerly website at www.westerlyri.gov as an addendum to this

solicitation. Bidders are responsible for checking the Town’s website for all addenda

distributed in response to questions and requests for additional information.

SPECIAL INSTRUCTIONS TO BIDDERS

Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.

Bidder’s prices shall include all Permits/Fees.

Quotes must be firm for a minimum of 120 days from date of submission.

Field Visits – Bidders shall confirm field measurements as part of the bidding process.

Bidders must satisfy themselves, by personal examination of the location of the proposed work,

and by such other means as they may prefer as to the actual conditions and requirements of the

work, and inform themselves fully of the conditions relating to construction and labor under which

the work will be or is now being performed, and this Contractor must employ, so far as possible,

such methods and means in the carrying out of his work as will not cause any interruption or

interference with any other contractor and a minimum of inconvenience and injury to other

persons and property. All field visits must be coordinated with the Town/School point of contact

within 48 hours from all site visits.

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

Bid Completeness - Pricing submitted on this project must be an all-inclusive price. The

intent of an all-inclusive Price is such that no Adds or Change Orders will be necessary.

If the Bidder submits a supporting/additional document with their bid, that document must

include page numbers.

This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.

RFQ BID DOCUMENTS

Attachment A – Scope of Work Pages 3-5

Attachment B – Bid Form Pages 6-8

Attachment C – Instructions to Bidders Pages 9-11

APPENDIX A – Bidder Certification Pages 12-16

APPENDIX B – Westerly Standard Contract Agreement Pages17-25

BIDDER CERTIFICATION and DISCLOSURE FORM: Bidders must include, complete,

sign and submit a Bidder Certification Form with each bid proposal. See APPENDIX A.

This solicitation i s a v a i l a b l e a t www.westerlyri.gov.

The Town of Westerly/Westerly Schools reserves the right to reject any/all bids, waive any informalities

in the bids received and to accept and award the bid to the lowest evaluated bid deemed most favorable

to the interest of the Town/School.

The Town/School does not discriminate based on age, color, gender, national origin, race, religion,

sexual orientation, or disability in accordance with applicable laws and regulations

Regards,

Eileen Cardillo

Purchasing/Risk Manager

Town of Westerly/ Westerly Public Schools

45 Broad Street

Westerly, RI 02891

Tel: (401) 348-2599

Email: ecardillo@westerlyri.gov

www.WesterlyRI.gov

CC: JB, MS, MM

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

Septic Pumping and Portable Toilets

ATTACHMENT "A"

SCOPE OF WORK

RFQ 24-66

SCOPE OF WORK

Description of Scope

The Town of Westerly/Westerly Public Schools is seeking bids for septic pumping services and portable toilets for three (3) years with two (2)

optional extensions of twelve (12) months at the Town’s discretion. The Successful Bidder will be responsible for the completion of the following

work scope items:

NOTE: Successful Bidder must respond to calls within 2 hours and respond to emergencies within 24 hours. Port A John weekly

cleaning must include cleaning outside handles, and hand sanitizer dispensers replenished.

Provide Septic Pumping and Portable Toilets at the following location for the stated durations:

BId Breakdown

S Portable Toilets

Location

Westerly Middle

School

Westerly Middle

School

High School

QTY

3 Reg, 1 ADA

1 wash station

8 Reg, 2 ADA,

2 wash stations

Duration

12 months

2nd Friday of June

Every other year

Number of Cleanings/

Inspections

1/wk

N/A

Number of Pumping

Graduation Day

Thanksgiving Day Football

Game

Adresses

10 Sandy Hill Road

Soccer Field

10 Sandy Hill Road

Baseball Field

23 Ward Ave.

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

S Portable Toilets

S Septic Pumping

T Extra Cleanings

Holidays

T Portable Toilets

Ward Practice Field

Dunn's Corners

Westerly Middle

School

Wuskenau Beach

Bradford Preserve

Westerly Town

Beach

Westerly Town

Beach

Westerly Town

Beach

Wuskenau Beach

Rotary Park

Gingerella Skate

Park

Craig Field

Cimalore Park

March 1st to July 1st

6500

16000

Sunday of Memorial

Day, Mid day of July

4th weekend,

Sunday of Labor Day

weekend

change to 1 ADA

COMPLIANT and

1 regular

year round

May 1st through Sept.

30th

May 23- June 14th

October 1 - April 30

1 reg

4 Reg 1 ADA

Sept. 16 - May 12

May 13 to Sept. 15

1 ADA

June 1-Sept 30

Oct 1- May 31

12 mos

Nov 1- Dec 2

Oct 1 to March 30

4 reg

2 wash stations

July 5-7, 2024

1/wk

August

Annual

23 ward Ave. next to

student parking lot

8 1/2 Plateau Road

10 Sandy Hill Road

311 Atlantic Ave

1 x week

2x week May and June ONLY

287 Westerly-

Bradford Rd

2/wk M and TH

2 x week

Summer placed behind the

shed

next to shed with 2 others

365 Atlantic Ave

1 x week

Winter: under the pavilion 365 Atlantic Ave

1/wk TH

May 13 to Sept 15

2 x week M and TH & as

needed

2 wk

1 x week

1 wk

in front of shed

cement pad

311 Atlantic Ave

91 Airport Road

behind tennis courts

49 White Rock Rd.

1 x 2 weeks

1 x week

July 11 1 cleaning

July 12 2 cleanings

July 13 1 cleaning

parking lot before the

dumpster behind the tree

Summer please do not

empty during camp hours.

please come early in the AM

Softball Tournament

11 Mountain Ave

99 Wilson Street

Westerly, RI

3 Wilson Street

Westerly, RI

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

Portable Toilets

Dog Park

1 reg

year round

T Septic Pumping

Westerly Town

Beach

6,000-10,000 gallons 5 months

1 x week

1 inspection

T Septic Pumping

(only emergencies)

T WATER DEPT

Tourist Booth

10,000 gallons

Emergency

Estimated 1,200

Pumpings as needed gallons (non-

emergency)

Mem Day to Labor Day DeNit system

As needed

n/a

Needs to be pumped by

April 8, 2024. Event April

14th porta potties if

necessary.

inspections done by installer

35 Larry Hirsch Lane

Westerly, RI

365 Atlantic Ave

316 Atlantic Ave

As needed

5 Chestnut St

2 Cobble Stone Ln

23 Cobble Stone Ln

5 Crestview Dr

64 Fairview Ave

46 Friendship St

170.5 High St

35 Larry Hirsch Ln

(Animal Shelter &

DPW)

7 Maggio Ave

65 Margin St

70 Margin St

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	24-66
Bid Title:	Septic Pumping and Portable Toilets
Category:	Services (Professional, Support, Consulting and Misc. Services)
Status:	Open

Septic Pumping and Portable Toilets

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