RFQ 223754 Class III IV Disposal Diversion Request for Qualifications-1

Agency:	City of Memphis
State:	Tennessee
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Posted:	Apr 25, 2024
Due:	May 22, 2024
Solicitation No:	RFQ 223754
Publication URL:	To access bid details, please log in.

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CITY OF MEMPHIS

REQUEST FOR QUALIFICATION (RFQ)

223754

Class III/IV Disposal Diversion

Date Issued: 19 April 2024

Proposal Submission Deadline

ON OR BEFORE 22 MAY 2024 NO LATER

THAN 12:00 PM CT

Summary of Request

1.0 SCOPE

The City of Memphis, through the Division of Solid Waste, is seeking Request for

Qualification to solicit rates for disposal of solid waste typically acceptable at Class

III/IV solid waste facilities. It is the City’s desire to maximize the use facilities other than

Class I landfills, including Class III landfills and recycling facilities, to achieve State of

Tennessee waste diversion goals, to maximize route collection efficiency, and minimize

disposal expense. Should the proposed rates be accepted by the City, the City and facility

will execute a formal five (5) year agreement at the proposed rates. Said rates would

apply to waste offered for disposal in registered vehicles from Solid Waste Division,

Public Works Division, or other designated vehicles.

2.0 TERM

The term will be a five (5) year period, beginning July 1, 2024, ending June 30, 2029.

The agreement will commence upon successful execution by all parties, which may occur

before or after July 1, 2024.

3.0 EXCLUSIVITY

The City reserves the right to enter into an agreement with one or more facility. The

proposed rate, facility location (as it pertains to time and distance from collection points),

and recycling capabilities will determine facility usage and volume of material offered for

disposal (see VOLUME).

Specifications

Request for Statements of Qualifications

For

1.0 ACCEPTANCE/REJECTION OF WASTE

The City will use its best efforts to substantially deliver only waste approved by the

Tennessee Department of Environment and Conservation (TDEC) or applicable

state/federal agency for disposal. The facility operator shall inspect and accept solid

waste at the receiving point. The facility operator may reject hazardous waste, as defined

by subparagraph (1)(c) of Rule 0400-12-01-.02 Hazardous Waste Management, or any

waste prohibited by TDEC or applicable state/federal agency. If the facility operator

rejects waste delivered by the City, it shall immediately provide a detailed justification

including the quantity of the waste rejected and the basis for the rejection. This

justification shall be provided within twenty-four (24) hours. The facility operator’s

method and/or policy for rejection shall conform to and not exceed state and federal

regulation. If the rejection is determined by the City to not be justified, the facility

operator may be held responsible for additional costs incurred by the City resulting from

the rejection.

2.0 COMPLIANCE

The facility shall comply with all laws, rules, and ordinances of the city, county, state and

federal governments and shall furnish all labor, equipment, machinery and maintenance

necessary to operate the accepting facility.

3.0 FACILITY PERMIT

Only facilities permitted to receive solid waste will qualify for this solicitation. Proposing

facilities must submit documentation of their permit/regulatory status prior to contract

execution.

4.0 HOURS OF OPERATION & PERSONNEL

The facility must be open to receive waste 7:30 AM till 4:00 PM, Monday through

Friday, and must have adequate personnel on hand to direct incoming vehicles, document

load deliveries, and to receive phone calls. Additional hours may be requested for

emergencies and to accommodate overtime work.

5.0 FACILITY SITE REQUIREMENTS

The facility operator shall maintain access points and interior roads at the facility in a

manner suitable to receive materials delivered in dump body trucks, garbage packers,

semi tractors with transfer trailers, and similar vehicles registered by the City with the

facility. The facility operator shall provide access to a restroom or portable toilet for City

personnel. Also, the facility operator shall have proper signage and emergency

information always posted during operating hours.

6.0 TITLE TO WASTE

Title to the solid waste delivered by or on behalf of the City shall transfer to the facility

operator upon acceptance (see ACCEPTANCE/REJECTION OF WASTE). The City

shall not have any post-acceptance responsibility or cost with respect to processing and

handling residue. The facility operator shall have all salvage rights for any waste

materials delivered by the City. However, recycling is a major component of the City’s

solid waste management program and facilities providing a recycling component, as an

alternative to disposal, will be given special consideration, which may result in higher

volume delivered. To qualify for such consideration, the facility operator must

demonstrate its recycling capabilities and must document the volume of recycled material

by reporting itemized information to the Shelby County Municipal Solid Waste Planning

Board annually, as requested.

7.0 VOLUME

City of Memphis typically delivers approximately 300,000 cubic yards (150,000 tons) of

solid waste to Class III/IV landfills each year. However, the City is striving to recycle as

much volume as possible and may utilize various alternate facilities offering recycling,

waste diversion, or disposal. The City reserves the right to decide where solid waste is

delivered and does not guarantee volume to facility responding to this solicitation.

8.0 LOAD MEASUREMENTS & RECEIPTS/TICKETS

For payment purposes, loads delivered by the City will be based on tonnage where scales

are available, or actual cubic yardage not to exceed the vehicles fully loaded capacity.

Each City vehicle delivering loads will be clearly marked by vehicle number and

registered with the facility with respect to its capacity in cubic yards. The facility shall

issue a receipt/ticket for each load delivered by the City, recorded in cubic yards. Each

load receipt/ticket shall consist of three minimum parts (original, driver copy and invoice

copy). The load receipt/ticket must be signed by the City driver and a driver copy

provided.

9.0 PAYMENT/ INVOICES

Invoices to the respective City of Memphis divisions shall be submitted within the first

full week of each month with copies of the corresponding load receipt/tickets attached for

loads delivered during the preceding month.

NOTE: The City of Memphis is exempt from federal excise, state and local taxes.

Submit Solid Waste Division invoices to:

City of Memphis Solid Waste Division

Attn: Solid Waste Disposal Diversion Administrator

125 N. Main, Room 628

Memphis, TN 38103

Submit Drain Maintenance invoices to:

City of Memphis Drain Maintenance

1075 W Range Hill Dr

Memphis, TN 38127

Submit Street Maintenance invoices to:

City of Memphis Street Maintenance

1075 Central Ave

Memphis, TN 38104

10.0 RATE ADJUSTMENTS

Rates proposed are guaranteed for the initial year of the term. Each subsequent year,

beginning January 1st, the rate will be adjusted based a formula and dependent on the

Consumer Price Index for Water, Sewer, Trash, Garbage and Trash Collection, published

by the United States Department of Labor, Bureau of Labor Statistics; and the Midwest

(PADD2) No. Diesel Ultra Low Sulfur Diesel (0-15 ppm) Retail prices (cents per gallon)

Fuel Index published by the United States Department of Energy. Ninety percent (90%)

of the rate shall be adjusted based on the percentage change in the Consumer Price Index

(CPI) between the month of November in the previous year and the month of November

in the current year. Ten percent (10%) of the rate shall be adjusted based on the

percentage change in the Fuel Price index based upon the percentage change in the

average monthly fuel price between January and December of the previous year. The

total adjustment to the service rate in any given year shall not exceed five percent (5%) of

the previous year’s rate; however, should the CPI and Fuel Price Index calculation be less

than five percent (5%), the lesser rate prevails. The rate adjustment shall be calculated as

follows:

Effective January 1, 2025, and the same date each year thereafter during the term

of the Agreement, the rate shall be adjusted as specified below:

New Rate = Current Rate (CR) + CPI Adjustment + Fuel Adjustment

CPI Adjustment = Round ((CPI2 - CPI1) / CPI1) x 0.90 x CR, 2

Fuel Adjustment = Round ((FI2-FI1) / FI1) x 0.10 x CR, 2

Facility operators shall have the right to adjust rates to reflect any tax, fee, or surcharge

imposed by governmental or regulatory authorities, upon thirty (30) days written notice.

11.0 PROPOSAL EXCEPTIONS

Any exceptions, deviations, or variations to the specifications set forth must be listed and

submitted in writing with the proposed rates, by the due date.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

RFQ 223754 Class III IV Disposal Diversion Request for Qualifications-1

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