Basketball Uniforms for Parks & Recreation Leagues (Annual Contract)

Agency: Consolidated Government of Columbus
State: Georgia
Type of Government: State & Local
Category:
  • S - Utilities and Training Services
Posted: Oct 18, 2021
Due: Nov 3, 2021
Solicitation No: RFB No. 22-0013
Publication URL: To access bid details, please log in.
SOLICITATION NUMBER DESCRIPTION DUE DATE
RFB No. 22-0013 Basketball Uniforms for Parks & Recreation Leagues (Annual Contract) November 3, 2021 (no later than 2:30 PM)
Buyer: Heather Biddle
DemandStar
Addendum No. 1

Attachment Preview

COLUMBUS CONSOLIDATED GOVERNMENT
Georgia’s First Consolidated Government
FINANCE DEPARTMENT
PURCHASING DIVISION
Date: October 4, 2021
100 TENTH STREET, COLUMBUS, GEORGIA 31901
P. O. BOX 1340, COLUMBUS, GEORGIA 31902-1340
706-225-4087, Fax 706-225-3033
www.columbusga.org
REQUEST FOR
BIDS:
RFB No: 22-0013
GENERAL
SCOPE
Qualified vendors are invited to submit sealed bids, subject to conditions and instructions
as specified for the furnishing of:
BASKETBALL UNIFORMS FOR PARKS & RECREATION
LEAGUES
(ANNUAL CONTRACT)
Columbus Consolidated Government is requesting bids from qualified vendors to provide
basketball uniforms for various Parks & Recreation leagues on an “as needed” basis. The
term of the contract will be for two (2) years with the option to renew for three (3) additional
twelve-month periods.
DUE DATE
NOVEMBER 3, 2021 2:30 PM (EASTERN)
Responses must be submitted via DemandStar on or before the due date. A virtual opening will
be held during the 3:00 PM hour of the due date. Responding vendors are not required but are
invited to attend the opening.
If you wish to attend the virtual opening, use one of the Microsoft Teams meeting options: Click
here to join the meeting or call in (audio only) +1 478-239-0725,,855808406# United States, Macon
Phone Conference ID: 855 808 406# Find a local number | Reset PIN. Note: Columbus
Consolidated Government is not responsible for technical issues that may arise during the virtual
opening.
SUBMISSION
REQUIREMENTS
See Appendix B for Submission Requirements, Submission Requirements
Checklist, and DemandStar Registration and Submission Instructions.
ADDENDA
“NO BID”
RESPONSE
IMPORTANT INFORMATION
Any and all addenda will be posted on the Purchasing Division’s web page, at
https://www.columbusga.gov/finance/purchasing/docs/opportunities/Bid_Opportunities.ht
m. It is the vendors’ responsibility to periodically visit the web page for addenda
before the due date and prior to submitting a quote.
Refer to the form on page 3 if you are not interested in this invitation.
Andrea J. McCorvey
Purchasing Division Manager
RFB No. 22-0013
Basketball Uniforms (Annual Contract)
Page 1 of 27
IMPORTANT INFORMATION
e-Notification
The City uses the Georgia Procurement Registry e-notification
system. You must register with the Team Georgia Market
Place/Georgia Procurement Registry to receive future
procurement notifications via http://doas.ga.gov/state-
purchasing/suppliers/getting-started-as-a-supplier.
If you have any questions or encounter any problems while
registering, please contact the Team Georgia Marketplace
Procurement Helpdesk:
Telephone:
Fax:
Email:
404-657-6000
404-657-8444
procurementhelp@doas.ga.gov
RFB No. 22-0013
Basketball Uniforms (Annual Contract)
Page 2 of 27
STATEMENT OF "NO BID"
Notify the Purchasing Division if you do not intend to submit a bid:
Email:
Fax:
Mail:
bidopportunities@columbusga.org
(706) 225-3033 Attn: Heather Biddle, Buyer
Columbus Consolidated Government
Purchasing Division
P. O. Box 1340
Columbus, GA 31902-1340
We, the undersigned decline to bid on your RFB No. 22-0013 for Basketball Uniforms for
Parks & Recreation Leagues (Annual Contract) for the following reason(s):
___Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below)
___There is insufficient time to respond to the Invitation for Bids.
___We do not offer this product or service.
___We are unable to meet specifications.
___We are unable to meet bond requirements.
___Specifications are unclear (explain below).
___We are unable to meet insurance requirements.
___Other (specify below)
Remarks:__________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
COMPANY NAME: ________________________________________________
AGENT: ________________________________________________
DATE: ________________________________________________
TELEPHONE NUMBER: ________________________________________________
EMAIL ADDRESS: ________________________________________________
RFB No. 22-0013
Basketball Uniforms (Annual Contract)
Page 3 of 27
GENERAL PROVISIONS
THESE GENERAL PROVISIONS SHALL BE DEEMED AS PART OF THE BID SPECIFICATIONS.
The provisions of the Procurement Ordinance for the Consolidated Government of Columbus, Georgia as adopted
and amended by Council shall apply to all invitations for bids and award of all contracts and is specifically
incorporated herein by this reference. A copy of the ordinance is on file in the Purchasing Division.
1. TERM “CITY”. The term “City” as used throughout these documents will mean Consolidated Government of Columbus,
Georgia.
2. PREPARATION OF FORM. Bid proposals shall be submitted on the forms provided by the City. All figures must be
written in ink or typewritten. Figures written in pencil or erasures are not acceptable. However, mistakes may be crossed out,
corrections inserted adjacent thereto, initialed in ink by the person signing the proposal. If there are discrepancies between
unit prices quoted and extensions, the unit price will prevail. Failure to properly sign forms, in ink, will render bid incomplete.
3. EXECUTION OF THE BID PROPOSAL. Execution of the bid proposal will indicate the bidder is familiar and in compliance
with all local laws, regulations, ordinances, site inspections, licenses, dray tags, etc.
4. BID DUE DATE. The bid submission must arrive in the Purchasing Division on or before the stated due date and time.
Upon receipt, bids will be time and date stamped. Bids will remain sealed and secured until the stated due date and time for
the bid opening.
5. BID OPENING. The Purchasing Division Manager or Purchasing staff appointee will open bids. The bid amount and
other pertinent information as determined by the Purchasing Division Manager will be read and recorded. The bids as recorded
at the bid opening represent a draft tabulation and may include incorrect price extensions or transcription errors and are subject
to change if conflicting information is discovered during analysis of the bid responses. A bid tabulation will be made available
to bidders after extensions have been checked and all other specification compliance has been determined. In the essence
of time, bidders may not be allowed to review bids at the bid opening. However, bidders will be allowed to make
appointments to review the bids at a later date.
6. LATE BIDS. It is the responsibility of the bidder to ensure bids are submitted by the specified due date and time. Bids
received after the stated date and time will be returned, unopened, to the bidder. The official clock to determine the date and
time will be the time/date stamp located in the Finance Department. All bids received will be time and date stamped by the
official clock.
7. RECEIPT OF ONE SEALED BID. In the event only one sealed bid is received, no formal bid opening shall take place.
First, the Purchasing Division shall conduct a survey of vendors to inquire of “no bid” responses and non-responsive vendors.
If, from the survey, it is determined by the Purchasing Division that specifications need revision, the one bid received will be
returned, unopened, to the responding vendor, with a letter of explanation and a new bid solicitation prepared. If it is
determined that other vendors need to be contacted, the bid due date will be extended, and the one bid received will remain
sealed until the new bid opening date. The vendor submitting the single bid will receive a letter of explanation.
If it is determined the one bid received is from the only responsive, responsible bidder, then the bid shall be opened
by the Purchasing Division Manager or designee, in the presence of at least one other witness. The single bid will be
evaluated by the using agency for award recommendation.
8. RECEIPT OF TIE BIDS. In the event multiple responsive, responsible bidders are tied for the lowest price and all other
terms and requirements are met by all tied bidders, the award recommendation shall be resolved in the order of the preferences
listed below:
1. Award to the local bidder whose principal place of business is located in Columbus, Georgia.
2. Award to bidder previously awarded based on favorable prior experience.
3. Award to bidder whose principal place of business is located in the State of Georgia.
4. If feasible, divide the award equally among the bidders.
5. If it is not feasible to award equally and only two bidders are tied, perform a coin toss in the presence of the two
bidders, either in person or virtually.
6. If the above preferences are insufficient to resolve the tie, all bid responses will be rejected and the bid will be re-
advertised.
9. RECEIPT OF MULTIPLE BIDS. Unless otherwise stated in the bid specifications, the City will accept one and only
one bid per vendor. Any unsolicited multiple bid(s) will not be considered. If prior to the bid opening, more than one bid is
received from the same vendor, the following will occur: (1) the bidder will be contacted and required to submit written
acknowledgment of the bid to be considered; (2) the additional bid(s) will be returned to the bidder unopened. If at the bid
opening more than one bid is enclosed in a single bid package, the City will consider the vendor non-responsive and bids will
RFB No. 22-0013
Basketball Uniforms (Annual Contract)
Page 4 of 27
be returned to the bidder.
10. CONDITIONS AND PACKAGING. Unless otherwise defined in the bid specifications, it is understood and agreed that
any item offered or furnished shall be new, in current production and in first class condition, that all containers shall be new
and suitable for storage or shipment, and that prices include standard commercial packaging.
11. FREIGHT/SHIPPING/HANDLING CHARGES. All freight, shipping, and handling charges shall be included in the bid
price. The City will pay no additional charges.
12. CORRECTIONS OR WITHDRAWAL OF BID/CANCELLATION OF AWARDS. Corrections or withdrawals of inadvertently
erroneous bids before or after bid opening, or cancellation of awards of contracts based on such bid mistakes may be permitted
where appropriate. Mistakes discovered before bid opening may be modified or bid withdrawn by written notice received in
the office of Purchasing prior to the time of the bid opening.
After bid opening, no changes in bid prices or other provisions of bids prejudicial to the interest of the City or fair competition
shall be permitted. In lieu of bid correction, a low bidder alleging a material mistake of fact may be permitted to withdraw its
bid if the mistake is clearly evident, or if the bidder submits evidence, which clearly and convincingly demonstrates that a
mistake was made. All decisions to permit corrections or withdrawals of bids or to cancel awards or contracts based on bid
mistakes will be supported by the written determination of the Purchasing Officer.
13. ADDENDA AND INTERPRETATIONS. If it becomes necessary to revise any part of this bid, a written addendum will be
provided to all bidders. The City is not bound by any oral representations, clarifications, or changes made to the written
specifications by City employees, unless such clarification or change is provided to the bidders in written addendum form from
the Purchasing Officer. Bidders will be required to acknowledge receipt of the addenda (if applicable) in their sealed bid
proposal. The vendor may provide an initialed copy of each addendum or initial the appropriate area on the bid form (pricing
page). Failure to acknowledge receipt of the addenda (when applicable) will render bid incomplete. It is the bidder’s
responsibility to ensure that they have received all addenda.
14. BID EVALUATION AND AWARD. During the evaluation of bids, the City reserves the right to request clarification of bid
responses and to request the submission of references, if deemed necessary for a complete evaluation of bid responses.
Award will be made to the responsive and responsible bidder whose bid is most economical according to criteria designated
in the solicitation. The determination of the lowest responsive and responsible bidder may involve all or some of the following
factors: prices, conformity to specifications, financial ability to meet the contract, previous performance, facilities and
equipment, availability of repair parts, experience, delivery promise, terms of payment, compatibility as required, other cost,
and other objective and accountable factors, if any, (which are further described in the specifications). The City shall be the
judge of the factors and will make the award in the best interest of the City.
15. TIME FOR CONSIDERATION. Bids must remain in effect for at least sixty (60) days after date of receipt to allow for
evaluation.
16. BID SECURITY AND PERFORMANCE BOND. Bid security (Bid Bond) shall be required for all competitive sealed bids
for construction contracts when the price is estimated by the Purchasing Officer to exceed $10,000. Bid security shall be a
bond provided by a surety company authorized to do business in the State, or in the form of a certified check. Such bonds
may also be required on construction contracts under $10,000 or other procurement contracts when circumstances warrant.
Bid security shall be in an amount equal to at least five percent (5%) of the bid amount. The City will accept a copy of a bid
bond at the bid opening. However, if a copy of a bid bond is submitted, the bidder must submit to the Purchasing Division the
identical original document within five (5) days after the bid opening. If the original document is not received within the
five (5) days, the bid will not be considered.
When a construction contract is awarded in excess of $25,000 the successful bidder will be required to furnish a Performance
Bond executed by a surety company authorized to do business in the State. The performance bond shall be equal to one
hundred percent (100%) of the price specified in the bid.
17. SUBCONTRACTING. Should bidder intend to subcontract all or any part of the work specified, name(s) and address(es)
of sub-contractor(s) must be provided in bid proposal (use additional sheet if necessary). The bidder shall be responsible for
subcontractor(s) full compliance with the requirements of the bid specifications. THE COLUMBUS CONSOLIDATED
GOVERNMENT WILL NOT BE RESPONSIBLE FOR PAYMENTS TO SUBCONTRACTORS.
18. DISQUALIFICATION OF BIDDERS AND REJECTION OF BIDS. Bidders may be disqualified and rejection of bid
proposals may be recommended by the City for any (but not limited) to the following reasons:
(A) Receipt after the time limit for receiving bid proposals as stated in the bid invitation.
(B) Any irregularities contrary to the General Provisions or bid specifications.
(C) Unbalanced unit price or extensions.
(D) Unbalanced value of items.
(E) Failure to use the proper forms furnished by the Consolidated Government.
(F) Failure to complete the proposal properly
(G) Omission of warranty, product literature, samples, acknowledgment of addenda or other items required to be included
RFB No. 22-0013
Basketball Uniforms (Annual Contract)
Page 5 of 27
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