Student Desks, Teacher Desks, and Chairs for Fayette County Public Schools (RFQ 24-040-075)

Agency:	Fayette County School District
State:	Georgia
Type of Government:	State & Local
Category:	71 - Furniture
Posted:	Apr 20, 2024
Due:	Apr 30, 2024
Solicitation No:	RFQ 24-040-075
Publication URL:	To access bid details, please log in.

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Fayette County Public Schools

Purchasing Department

205 LaFayette Ave., Building A, Fayetteville, GA 30214

(770) 460-3535 ext 1043

Request for Quote No. 24-040-075

Georgia Procurement Registry Event No. PE-65615-NONST-2024-000000029

Student Desks, Teacher Desks, and Chairs for Fayette County

Public Schools (RFQ 24-040-075)

Objective

The Fayette County Public Schools Purchasing Department (hereinafter FCPS) invites you to

participate in a request for quote (RFQ). This RFQ will consist of providing, delivering, and

installing student desks, teacher desks, and seating to multiple locations within the school

district. The most responsive and responsible respondent will provide installation and

demonstration upon delivery to each facility.

Responses Due

Responses to this request for quote are due no later than the date and time specified in the

timeline of events either physically or electronically to the FCPS Purchasing Department located

at Facilities Services, 939 Goza Road, Fayetteville, Georgia 30215. Quotes received after the

specified date and time will not be considered.

Vendors are instructed to carefully read all items, conditions, terms, specifications, and

attachments herein and referenced before completing their quote. Failure to comply with any

requirements of the RFQ may be a cause for rejection.

Section A: Instructions to Respondents

1. Respondent Registration

1.1. Respondents are encouraged to register with the issuing agent, Jamie Marrero, by

sending an email to marrero.jamie@fcboe.org after reviewing this solicitation.

Respondents who register will automatically receive an email update with

additional documents such as addenda and be notified of award issuance, even if

they choose not to submit a response.

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Student Desks, Teacher Desks, and Chairs for Fayette County Public Schools (RFQ 24-040-075)

2. Schedule of Events

2.1. RFP Released: Friday, April 19, 2024

2.2. Respondent Questions Due: Wednesday, April 24, 2024

2.3. Addenda Issued (if applicable): Thursday, April 25, 2024

2.4. Respondent Proposals Due: Before 10:00AM (EST), Tuesday, April 30, 2024

2.5. Anticipated Project Start: Summer 2024

3. Project Documents and Forms

3.1. Documents and forms required for submission as part of this RFQ can be found

on the FCPS Purchasing Department website. Failure to include required

submissions listed herein may result in a rejection of the response. A list of

required forms is contained herein and additional submissions may be required

per the specifications contained herein.

4. Response Delivery

4.1. Responses may be submitted electronically, by mail, or hand-delivered to

Facilities Services, 939 Goza Road, Fayetteville, Georgia 30215, Attention:

Purchasing Department.

4.2. Quote openings will occur at the date and time specified at the address above.

4.2.1. No faxed or telephone responses will be accepted or considered.

4.3. Responses may be emailed to the issuing agent if meeting the following

guidelines:

4.3.1. Emailed responses must be in a consistent, clear, and readable format and

complete. (Adobe PDF format is preferred)

4.3.2. All response documents should be bound in one document. Multiple

separate documents may result in evaluation score reductions.

5. Attachments

5.1. Any specification listed with “Must Include Attachment” should include a

document within the response conforming to standards set forth.

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Student Desks, Teacher Desks, and Chairs for Fayette County Public Schools (RFQ 24-040-075)

5.2. All attachments must be marked and labeled using the following format:

Attachment #, Solicitation Reference, Respondent Name, Solicitation Title, and

Number.

6. Response Format Requirements

6.1. The solicitation document has been carefully organized. All sections,

specifications, requirements, and appendices are numbered; therefore responses

should be organized in the same manner referencing the solicitation document

when necessary.

6.2. All pages should be numbered and contain page headings or footers with the

respondent's name and the solicitation title and number.

6.3. Multiple Response from the Same Respondent

6.3.1. Respondents may submit more than one response when offering multiple

alternatives.

6.3.2. Responses must be separate and each should conform to all terms and

conditions within the solicitation.

6.3.3. Responses must be labeled separately to easily identify differing responses

from the same respondent.

Section B: Scope of Work and Specifications

7. Scope of Work

7.1. Fayette County Public Schools is seeking firm pricing for providing, delivering,

and installing student desks, teacher desks, and seating (as outlined in this

solicitation). These proposed items are being purchased to furnish new additions

at Inman Elementary and Kedron Elementary. Additional purchases of these

proposed items could be made through the duration of this solicitation’s term. The

respondent will be responsible for the materials, shipping, delivery, labor, and

installation for this project. This project must be completed by the start of the new

school year (Monday, August 5, 2024). Respondent must provide a detailed

timeline (including the estimated delivery date to project completion), as well as

all other documents and required forms.

8. Technical Specifications

8.1. Student Desk Option 1 (Estimated Quantity: 336)

8.1.1. Shape: Trapezoid

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Student Desks, Teacher Desks, and Chairs for Fayette County Public Schools (RFQ 24-040-075)

8.1.2. Dimensions: Approximately 20” x 32” x 5/8”

8.1.3. Desktop Material/Color: Solid Plastic/Grey

8.1.4. Frame: Approximately 1” 12 Gauge Steel Frame

8.1.5. Frame Color: Titanium/Platinum (Painted)

8.1.6. Adjustable Legs from 12” to 30” inches (16 Gauge Steel)

8.1.7. Leg Color: Chrome or Titanium/Platinum (Painted)

8.1.8. Glide: Rubber Cushioned with adjustable height for ease of leveling

8.1.9. Book Box Installed

8.2. Student Desk Option 2 (Estimated Quantity: 336)

8.2.1. Shape: Rectangular

8.2.2. Dimensions: 19” x 26” x 5/8”

8.2.3. Desktop Material/Color: Solid Plastic/Grey

8.2.4. Frame: Approximately 1” 12 Gauge Steel Frame

8.2.5. Frame Color: Titanium/Platinum (Painted)

8.2.6. Adjustable Legs from 12” to 30” inches (16 Gauge Steel)

8.2.7. Leg Color: Chrome or Titanium/Platinum (Painted)

8.2.8. Glide: Rubber Cushioned with adjustable height for ease of leveling

8.2.9. Book Box Installed

8.3. Student Chair (Estimated Quantity: 336)

8.3.1. Type: One Piece Shell with Heavy Duty Reinforced Structural Ribs

(Stackable)

8.3.2. Material: High Density Polypropylene

8.3.3. Chair Height: 18”

8.3.4. Frame: Minimum 18-Gauge 1” Steel

8.3.5. Frame Color: Titanium/Platinum (Painted)

8.3.6. Each leg set (front to back) is made of one tube running side to side

8.3.7. Seat Mount: Legs must be mounted to the seat with a 14-gauge steel

bracket, at minimum

8.3.8. Glide: Swivel Self Leveling

8.4. Teacher Desks (Estimated Quantity: 12)

8.4.1. Desk Dimensions: Approximately 60”Wx30”Dx29-½”H

8.4.2. Description: Double Pedestal with 3/2 Rectangular Top

8.4.3. Material: Laminate

8.4.4. Must include wood desk drawer (installed)

8.5. Teacher Chairs (Estimated Quantity: 12)

8.5.1. Description: High Back Executive 360 Swivel Caster Chair

8.5.2. Material: Upholstery

Section C: General Terms and Conditions

FCPS’s General Terms and Conditions are posted on the Purchasing Department website under

the heading of Vendor Terms, Conditions, and Forms at www.fcboe.org. By submission of a

response, the respondent acknowledges they have read and understood these General Terms and

Conditions as well as any terms and conditions contained herein.

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Student Desks, Teacher Desks, and Chairs for Fayette County Public Schools (RFQ 24-040-075)

Section D: Special Terms and Conditions

9. Quote Opening

9.1. Quotes will be opened at the date and time provided in the schedule of events. All

results will be publicly posted on the FCSD website once an award

recommendation is made.

9.2. Quote openings are open to the public.

9.3. Quotes must be marked with the RFQ number.

9.4. Electronically delivered quotes will utilize the timestamp generated on the email.

9.5. Quotes must conform to the guidelines listed herein.

9.6. Quotes received late will be marked “non-responsive” and may not be considered

at the sole discretion of the FCPS Purchasing Department.

10. Questions

10.1. All questions concerning this solicitation must be submitted in writing by email to

the issuing agent.

10.2. No questions other than written will be accepted and only answers provided via

addenda shall be binding.

11. Award Oversight

11.1. The awarded respondent will report to Mike Satterfield, Director of Facilities

Services, or their designee.

12. Cooperative Purchasing

12.1.

This solicitation allows for other Fayette County, Georgia government entities,

including local municipalities, to purchase from the awarded contract at the same

prices quoted during the effective term pending an agreement between the

awarded respondent(s) and the third party.

13. Quote Evaluations

13.1. According to the Fayette County Board of Education policy, DJE “lowest price

alone will not be the sole determining criteria in the selection process”.

13.2. Factors that may be used in evaluating responses may include but are not limited

to, the following: price/cost, warranty, service guarantees or past performance,

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Student Desks, Teacher Desks, and Chairs for Fayette County Public Schools (RFQ 24-040-075)

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