Bid 24-032 Elgin Sports Complex Expansion

Notice to Bidders

Bid 24-032

Elgin Sports Complex Expansion

Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Thursday, May 9, 2024, for the City of Elgin’s Elgin Sports Complex Expansion .

A Mandatory Pre-Bid meeting will be held on April 24, 2024 at 3:00 pm CDT. The meeting will be held at the Centre of Elgin, 100 Symphony Way, Elgin, IL 60120 in the Administration Offices conference room. The Mandatory Pre-Bid meeting will also be held via ZOOM at this link https://us06web.zoom.us/j/5244460513?pwd=QXkzSklOMjl2T1hKTVh2eG9hbG9Odz09&omn=89574302964. Meeting ID: 524 446 0513, Passcode: 0K70sB. Or one tap mobile 13126266799,,5244460513#.Any entity planning to submit a Bid must attend or participate

The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx, the City of Elgin’s electronic bidding web portal. An original bid bond (in the amount of 10% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 pm on May 9, 2024. All bid documents shall be uploaded to:

https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx .

The approximate 45-acre site is located at the southwest corner of Rt 20 and Rt 31 in Elgin, IL. The scope of work includes but is not limited to site clearing, earthwork, utilities, electric, communications, roadway and pedestrian paving, synthetic turf athletic fields, fencing, lighting, landscape and irrigation. The project also consists of two new buildings, a restroom concession building and a maintenance building.

All proposals must be accompanied by a bid bond, certified or cashier’s, or a bank draft in an amount equal to at least five percent (5%) of the bid, payable without condition to the City of Elgin, Illinois, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City Council.

The successful bidder shall be required to furnish a Performance and Payment bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and the payment of all bills and obligations arising from the performance of the contract.

The successful bidder and all sub-contractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project. This project must comply with the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements.

The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting.

Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.

Questions regarding the bidding process or bidding software must be submitted no later than five days prior to the bid date and should be directed to Daina DeNye, Purchasing Officer at (847) 931-5604 or denye_d@cityofelgin.org . Technical questions regarding the scope of work should be addressed to Jennifer Kelliher at SmithGroup at jennifer.kelliher @smithgroup.com .

Daina DeNye

Purchasing Director

City of Elgin