Traffic Counters

Agency: Kansas Department of Administration
State: Kansas
Type of Government: State & Local
Category:
  • 63 - Alarm, Signal, and Detection Systems
Posted: Feb 13, 2020
Due: Mar 12, 2020
Solicitation No: EVT0007271
Publication URL: To access bid details, please log in.
Bid Solicitation Detail
Traffic Counters

Bid Closing Date: 03/12/2020
Bid Number: EVT0007271
Agency:

Bid Files:
Event Details
IFB_Bid_Documents.pdf

Attachment Preview

STATE OF KANSAS
Event Details
PeopleSoft Strategic Sourcing
Event ID
Format
Type
17300-EVT0007271
Sell
RFx
Event Round
Version
1
1
Event Name
Traffic Counters
Start Time
Finish Time
02/12/2020 13:22:29 CST
03/12/2020 14:00:00 CDT
Page
1
Event Currency:
US Dollar
Bids allowed in other currency: No
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Contact:
Phone:
Email:
Department of Administration
Procurement and Contracts
900 SW Jackson
Suite 451-South
Topeka KS 66612-1286
United States
Todd Herman
785/296-2375
todd.herman@ks.gov
Event Description
Kansas Department of Transportation is seeking to establish a contract for Traffic Counters per the
specifications in attached IFB Bid Documents.
General Comments
- ATTC - See the attachment for additional information.
- **************************************************************************************
0008 - Invitation for Bid
- **************************************************************************************
Questions/Amendment - No pre-proposal conference is scheduled for this Bid Event. Questions requesting
clarification of the Bid Event must be submitted via email (in MS Word format) to the Procurement Officer
(Event Contact) indicated above prior to the close of business on February 26, 2020. Each question or
clarification should reference the appropriate Bid Event section.
Failure to notify the Procurement Officer (Event Contact) of any conflicts or ambiguities in the Bid Event may
result in items being resolved in the best interest of the State. Any modification to this Bid Event as a
result of written responses to questions received, shall be made in writing by amendment and dispatched to all
bidders invited to this event. Only written communications are binding.
Answers to questions will be available in the form of an amendment on the Procurement and Contracts' website,
www.admin.ks.gov/offices/procurement-and-contracts.
It shall be the responsibility of all participating bidders to acquire any and all amendments and additional
information as it is made available from the web site cited above. Vendors/Bidders not initially invited to
participate in this Bid Event must notify the Procurement Officer (Event Contact) of their intent to bid at
least 24 hours prior to the event's closing date/time. Bidders are required to check the website periodically
for any additional information or instructions.
- **************************************************************************************
MANDATORY REQUIREMENT: If you are interested in bidding on this transaction you MUST BE OFFICIALLY INVITED to
the event. Contact the person named above at least 24 HOURS BEFORE the official finish date and time to
request the official invitation.
Due to State of Kansas SMART Strategic Sourcing System requirements, any bidder with an interest in bidding on
any State of Kansas SOURCING EVENT must officially request an invitation from the Procurement Officer (Event
Contact) at least 24 hours before the Bid Event official finish date and time. If you fail to request such in
a timely fashion, your bid may be rejected in its entirety.
EXCEPTION: If you have received a Bid Event Document with your company’s name in the upper right hand corner
of the document, your company has already been invited to the bid event.
If you are not a registered bidder/vendor with the state of Kansas you must register as a bidder AND request
official invitation at least 24 hours before the Bid Event official finish date and time. To register as a
bidder visit our website: www.admin.ks.gov/offices/procurement-and-contracts
- **************************************************************************************
BIDDER MUST OBTAIN A CURRENT TAX CLEARANCE CERTIFICATE
A “Tax Clearance” is a comprehensive tax account review to determine and ensure that the account is compliant
with all primary Kansas Tax Laws administered by the Kansas Department of Revenue (KDOR) Director of Taxation.
Information pertaining to a Tax Clearance is subject to change(s), which may arise as a result of a State Tax
Audit, Federal Revenue Agent Report, or other lawful adjustment(s).
INSTRUCTIONS: To obtain a Current Tax Clearance Certificate, you must:
• Go to http://ksrevenue.org/taxclearance.html to request a Tax Clearance Certificate
• Return to the website the following working day to see if KDOR will issue the certificate
• If issued an official certificate, print it and attach it to your bid response
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID
Format
Type
17300-EVT0007271
Sell
RFx
Event Round
Version
1
1
Event Name
Traffic Counters
Start Time
Finish Time
02/12/2020 13:22:29 CST
03/12/2020 14:00:00 CDT
Page
2
Event Currency:
US Dollar
Bids allowed in other currency: No
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Contact:
Phone:
Email:
Department of Administration
Procurement and Contracts
900 SW Jackson
Suite 451-South
Topeka KS 66612-1286
United States
Todd Herman
785/296-2375
todd.herman@ks.gov
• If denied a certificate, engage KDOR in a discussion about why a certificate wasn’t issued
Bidders (and their subcontractors) are expected to submit a current Tax Clearance Certificate with every event
response.
REMINDER: You will need to sign back into the KDOR website to view and print the official tax clearance
certificate.
Information about Tax Registration can be found at the following website:
http://www.ksrevenue.org/busregistration.html
Procurement and Contracts reserves the right to confirm tax status of all potential contractors and
subcontractors prior to the release of a purchase order or contract award.
In the event that a current tax certificate is unavailable, Procurement and Contracts reserves the right to
notify a bidder (one that has submitted a timely event response) that they have to provide a current Tax
Clearance Certificate within ten (10) calendar days, or Procurement and Contracts may proceed with an award to
the next lowest responsive bidder, whichever is determined by the Director of Purchases to be in the best
interest of the State.
- *************************************************************************************
During the 2012 Session, the Kansas Legislature enacted a Bidder Preference Program which created three (3)
bid preferences. To see if you qualify for any of the preferences, please go to the following website for more
information:
www.admin.ks.gov/offices/procurement-and-contracts/bidder-preference-program.
To claim this preference, the bid response must include the Preference Request Form and you must respond to
the applicable Bidder Preference category in the question under the General Questions section on the following
page(s).
*************************************************************************************
During the 2014 Session, the Kansas Legislature enacted the Disabled Veteran Owned Business bidder preference
program. For more information or to see if you qualify, please go to the following website:
http://admin.ks.gov/docs/default-source/ofpm/procurement-contracts/disabled-veteran-preference-program.doc
To claim this preference, the bid response must include a copy of the letter from Procurement and Contracts
certifying your company as a Disabled Veteran Owned Business and you must respond to the applicable Disabled
Veteran Owned Business category in the question under the General Questions section on the following page(s).
- **************************************************************************************
The State of Kansas, as a matter of public policy, encourages anyone doing business with the State of Kansas
to take steps to discourage human trafficking. If prospective bidders/vendors/Contractors have any policies
or participate in any initiatives that discourage human trafficking the prospective bidder/vendor/Contractor
is encouraged to submit same as part of their bid response.
General Questions
Question
UOM
Best
Please select ONE category from the following list with
regard to a Bidder Preference. If selecting a Bidder
Preference category, supporting documentation must
accompany this bid response. (Note: #3 "State Use
Purchases" category does not apply to Requests for
Proposals)
Options:
Not claiming any Bidder Preference Category
Claiming the Disabled Veteran Owned Business Category
Claiming the State Use Purchases Bidder Preference Category
Claiming the Certified Business Bidder Preference Category
Worst
Response
Select One
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID
Format
Type
17300-EVT0007271
Sell
RFx
Event Round
Version
1
1
Event Name
Traffic Counters
Start Time
Finish Time
02/12/2020 13:22:29 CST
03/12/2020 14:00:00 CDT
Page
3
Event Currency:
US Dollar
Bids allowed in other currency: No
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Contact:
Phone:
Email:
Department of Administration
Procurement and Contracts
900 SW Jackson
Suite 451-South
Topeka KS 66612-1286
United States
Todd Herman
785/296-2375
todd.herman@ks.gov
Required: Yes Mandatory Response:No
Response Comments
Are you bidding exactly as specified? If not, any and
all deviations shall be shown in the 'Response
Comments' box, or as a separate attachment.
Required: Yes Mandatory Response:No
Response Comments
Does your organization accept the State of Kansas terms
and conditions as stated?
Required: Yes Mandatory Response:No
Response Comments
Have you included, in the bid response, descriptive
literature and specifications on the items offered?
Required: Yes Mandatory Response:No
Response Comments
Procurement Card (P-Card): Presently, many State
Agencies use a State of Kansas Procurement Card
(Visa-branded P-Card) in lieu of a state warrant to pay
for some of its purchases. No additional charges will
be allowed for using the card.
May agencies use their P-Card for contract purchases?
Required: Yes Mandatory Response:No
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID
Format
Type
17300-EVT0007271
Sell
RFx
Event Round
Version
1
1
Event Name
Traffic Counters
Start Time
Finish Time
02/12/2020 13:22:29 CST
03/12/2020 14:00:00 CDT
Page
4
Event Currency:
US Dollar
Bids allowed in other currency: No
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Contact:
Phone:
Email:
Department of Administration
Procurement and Contracts
900 SW Jackson
Suite 451-South
Topeka KS 66612-1286
United States
Todd Herman
785/296-2375
todd.herman@ks.gov
Response Comments
Political Subdivisions: Political subdivisions (City,
County, School Districts, etc.) are permitted to
utilize contracts administered by Procurement and
Contracts. Conditions included in this contract shall
be the same for political subdivisions. The State has
no responsibility for payments owed by political
subdivision. The vendor must deal directly with the
political subdivision.
Is pricing available to political subdivisions?
Required: Yes Mandatory Response:No
Response Comments
Is a current Tax Clearance Certificate included with
this bid event submission (refer to Appendix B - Terms
and Conditions, Event Details document)?
Required: Yes Mandatory Response:No
Response Comments
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID
Format
Type
17300-EVT0007271
Sell
RFx
Event Round
Version
1
1
Event Name
Traffic Counters
Start Time
Finish Time
02/12/2020 13:22:29 CST
03/12/2020 14:00:00 CDT
Page
5
Event Currency:
US Dollar
Bids allowed in other currency: No
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Contact:
Phone:
Email:
Department of Administration
Procurement and Contracts
900 SW Jackson
Suite 451-South
Topeka KS 66612-1286
United States
Todd Herman
785/296-2375
todd.herman@ks.gov
Line Details
Line: 1 Item ID:
Required: No Reserve Price: No
Line Qty: 1.00 UOM: Each
Description: Traffic Counters
Question
DO NOT place pricing here. Use COST SHEET located
in IFB Bid Documents.
UOM
Best
Required: No Mandatory Response: No
Response Comments
Worst
No Bid:
Bid Qty:
Min/Max Qty: No min / No max
Response
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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