RFQ - Comprehensive Safety Action Plan.pdf

Agency:	City of Salina
State:	Kansas
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction U - Education and Training Services
Posted:	Apr 18, 2024
Due:	May 3, 2024
Publication URL:	To access bid details, please log in.

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PUBLIC WORKS DEPARTMENT

Jim Teutsch, Director of Public Works

Jim Kowach, P.E., Operations Manager

300 West Ash · P.O. Box 736

Salina, Kansas 67402-0736

TELEPHONE · (785) 309-5725

FAX · (785) 309-5713

TDD · (785) 309-5747

E-MAIL: jim.teutsch@salina.org

jim.kowach@salina.org

WEBSITE · www.salina-ks.gov

April 17, 2024

RE: Engineering Services for Comprehensive Safety Action Plan – SS4A

Safe Streets and Roads for All, City Project No. 23035

Dear Engineering Consultant,

The City of Salina (City) requests statements of experience, qualifications and interest from

consulting engineers for the above referenced project. In cooperation with Saline County, the

City has received $160,000 in federal funds from the U.S. Department of Transportation Federal

Highway Administration (FHWA) Office of Safety. Along with $30,000 in KDOT matching

funds and $10,000 local funds, the total consulting services agreement amount to be scoped will

be $200,000.

The scope of work for SS4A action plan may include but not be limited to the following per the

attached and SS4A website.

1. Leadership Commitment and Goal Setting – guide the City process thru an eventual goal

of zero roadway fatalities and serious injuries

2. Planning Structure – establish a Committee, task force, or similar body that oversees

Action Plan development implementation and monitoring

3. Safety Analysis

a. Examine existing conditions and historical trends to baseline the level of crashes

involving fatalities and serious injuries across locality or region

b. Analyze crash locations, severity, type, and other contributing factors

c. Perform analysis of systemic and specific safety needs

d. Complete a geospatial identification of higher risk locations

4. Engagement and Collaboration

a. Engage with the public and relevant stakeholders, including the private sector and

community groups

b. Incorporate information received from engagement into the plan

c. Coordinate inter- and intra-governmental cooperation and collaboration

5. Equity Considerations

a. Consider equity using inclusive and representative processes

b. Identify underserved communities through data

c. Analyze equity in collaboration with appropriate partners, focusing on initial

equity impact assessments of the proposed projects and strategies

6. Policy and Process Changes – assess baseline conditions and implement revisions (as

appropriate)

7. Strategy and Project Selections – identify strategies and projects based on data,

stakeholder input, and equity considerations

8. Progress and Transparency

Engineering ♦ Streets ♦ Traffic Control ♦ Flood Control ♦ Central Garage ♦ Sanitation ♦ Landfill

Our Mission is to Build and Maintain a Clean, Safe Community

Engineering Services for SS4A

April 17, 2024

Interested firms should submit qualifications for this work via email by Friday, May 3, 2024 at

5:00 pm to kent.johnson@salina.org. Qualification statements will be evaluated in accordance

with the City’s Professional Services Selection Guidelines (City Professional Services Selection

Guidelines) RFQ method. The proposal should be no more than three (3) pages per the below

items and selection criteria.

• Related project experience with the City of Salina (if applicable) and other clients

o Capability to perform all aspects of work needed to complete the SS4 action plan

o Quality of similar safety action plans previously completed

• Grasp of project technical requirements

o Familiarity with SS4A, the proposed scope items

o Recent experience in comparable safety action plans

• Qualifications of persons proposed to work on the project

• Ability to meet the work schedule – per section 3.2 of attached FHWA agreement

o Demonstrated ability to meet schedule in context of current workload

• Project budget and consultant’s ability to stay within the $200,00 budget

• Overall project approach

o Recent experience with FHWA SS4A grants

o Knowledge of applicable federal regulations policies and procedures

• Quality of complete proposal

The City anticipates selecting a consultant based upon qualifications and experience, but reserves

the right to ask prospective consultants to expound on their qualifications at a later date. The

specific scope of services agreement will be negotiated later in compliance with the procurement

standards outlined in 2 CFR 200.317 (Uniform Administrative Requirement).

Thank you in advance for your interest in partnering with us for this project. Please contact us

with further questions.

Sincerely,

Kent R. Johnson, P.E.

Civil Engineer

Attachments: Self-Certification Eligibility Worksheet

FHWA Agreement

Cc: Jim Teutsch, Director of Public Works

Justin Mader, P.E, County Engineer

Safe Streets and Roads for All

Self-Certification Eligibility Worksheet

Applicants should follow the instructions in the NOFO to correctly apply for a grant. See the SS4A website

for more information.

Instructions: The purpose of this worksheet is to determine whether an applicant’s existing plan(s) is substantially

similar to an Action Plan for purposes of applying for an Implementation Grant or to conduct Supplemental

Planning/Demonstration Activities only. Use of this worksheet is required. Applicants should not adjust the formatting

or headings of the worksheet.

For each question below, answer “yes” or “no.” If “yes,” cite the speciﬁc page in your existing Action Plan or other

plan(s) that corroborate your response, or cite and provide other supporting documentation separately.

An applicant is eligible to apply for an Action Plan Grant that funds supplemental action plan activities, or an

Implementation Grant, only if the following two conditions are met:

• Answer “yes” to Questions 3 7 9

• Answer “yes” to at least four of the six remaining Questions 1 2 4 5 6 8

If both conditions are not met, an applicant is still eligible to apply for an Action Plan Grant that funds creation of a

new Action Plan.

Lead Applicant:

UEI:

1 Are both of the following true?

• Did a high-ranking ofﬁcial and/or governing body in the jurisdiction

publicly commit to an eventual goal of zero roadway fatalities and

serious injuries?

• Did the commitment include either setting a target date to reach zero,

OR setting one or more targets to achieve signiﬁcant declines in

roadway fatalities and serious injuries by a speciﬁc date?

YES

If yes, provide documentation:

2 To develop the Action Plan, was a committee, task force, implementation

group, or similar body established and charged with the plan’s

development, implementation, and monitoring?

YES

If yes, provide documentation:

3 Does the Action Plan include all of the following?

• Analysis of existing conditions and historical trends to baseline the level

of crashes involving fatalities and serious injuries across a jurisdiction,

locality, Tribe, or region;

• Analysis of the location where there are crashes, the severity, as well as

contributing factors and crash types;

• Analysis of systemic and speciﬁc safety needs is also performed, as

needed (e.g., high risk road features, speciﬁc safety needs of relevant

road users; and,

• A geospatial identiﬁcation (geographic or locational data using maps)

of higher risk locations.

YES

If yes, provide documentation:

Still have questions? Visit the SS4A website

SS4A Self-Certiﬁcation Eligibility Worksheet | Page 1 of 2

Safe Streets and Roads for All

Self-Certification Eligibility Worksheet

4 Did the Action Plan development include all of the following activities?

• Engagement with the public and relevant stakeholders, including the

private sector and community groups;

• Incorporation of information received from the engagement and

collaboration into the plan; and

• Coordination that included inter- and intra-governmental cooperation

and collaboration, as appropriate.

YES

If yes, provide documentation:

5 Did the Action Plan development include all of the following?

• Considerations of equity using inclusive and representative processes;

• The identiﬁcation of underserved communities through data; and

• Equity analysis, in collaboration with appropriate partners, focused on

initial equity impact assessments of the proposed projects and strategies,

and population characteristics.

YES

If yes, provide documentation:

6 Are both of the following true?

• The plan development included an assessment of current policies, plans,

guidelines, and/or standards to identify opportunities to improve how

processes prioritize safety; and

• The plan discusses implementation through the adoption of revised or

new policies, guidelines, and/or standards.

YES

If yes, provide documentation:

7 Does the plan identify a comprehensive set of projects and strategies to

address the safety problems in the Action Plan, time ranges when

projects and strategies will be deployed, and explain project

prioritization criteria?

YES

If yes, provide documentation:

8 Does the plan include all of the following?

• A description of how progress will be measured over time that includes, at

a minimum, outcome data.

• The plan is posted publicly online.

YES

If yes, provide documentation:

9 Was the plan ﬁnalized and/or last updated between 2018 and June

2023?

YES

If yes, provide documentation:

Still have questions? Visit the SS4A website

SS4A Self-Certiﬁcation Eligibility Worksheet | Page 2 of 2

Digitally signed by AMALIA

ELIZABETH RODEZNO

Date: 2023.09.25 09:03:26 -04'00'

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RFQ - Comprehensive Safety Action Plan.pdf

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