HRRR Project-Preliminary Engineering Design

Agency:	Ellis County
State:	Kansas
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Posted:	Dec 15, 2023
Due:	Dec 29, 2023
Publication URL:	To access bid details, please log in.

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Highway/Road & Bridge

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Advertisement Date: December 15, 2023

Ellis County

Request for Qualifications (RFQ)

Ellis County is seeking qualified consulting firms for preliminary engineering design category

212 and construction inspection category 241 in the category equivalent to the Kansas Department

of Transportation’s (KDOT) –Roadway and Bridge Construction Inspection for the project listed

below.

Description

KDOT project 26 C-5261-01 which is a High-Risk Rural Road Grant Project. This project will

update Pavement Markings and Signing on Various Paved Major Collectors.

Schedule and Deadlines

Technical proposals are due on or before December 29, 2023, at noon to be delivered by

mail to Ellis County Public Works, 1195 280th Avenue, Hays, KS 67601. Interested consulting firms

must be pre-qualified by KDOT in the work categories noted above.

Anticipated Schedule for Subsequent Events:

Evaluation and ranking of technical proposals shall take place on or about January 5, 2024,

after which all firms that submitted letters of interest will be notified of the ranking. Negotiations with

the highest ranked firm will commence as soon as possible. KDOT Three-Party agreement will be

created and sent for signatures as soon as an acceptable proposal and estimate are submitted.

Request for Proposal (Technical)

Ellis County is seeking a consultant to provide preliminary engineering design and

construction inspection services for the Ellis County High Risk Rural Road Project. The work includes

but is not limited to updating Pavement Markings and Signage. No Passing zones will be determined

through a method capable of complying with MUTCD requirements. New "No Passing" pennants will

also be installed where needed or existing "No Passing" pennants will be relocated if the analysis

determines that relocation is necessary.

Evaluation Factors

Technical proposals will be evaluated based on the factors listed below to rank the most

qualified firm in order of preference as first, second, third, etc. If determined necessary by Ellis

County, a Preliminary Review Committee will be formed to reduce the number of firms evaluated to

no fewer than three (3) and no more than five (5). Reasons for exclusion from evaluation will be size

and/or qualifications; experience of personnel available for project; current uncompleted work or

distribution of work; performance; no response from firm; or other reasons. Firms excluded from the

short list will be notified as to the reason for exclusion.

1195 280th Ave

Hays KS 67601

P (785) 628-9455

F (785) 628-9457

W ellisco.net

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Factors for evaluation and weight: 1. Ability to perform the desired services within the time

prescribed – 15 pts; 2. Past performance of firm – 15 pts; 3. Training of staff – 15 pts; 4. Previous

experience with similar work and knowledge of project procedures – 15 pts; 5. Commitment of

resources that could limit performance (ex.: staff, equipment) – 15 pts; 6. Firm’s familiarity with

project area – 15 pts; 7. Accessibility of firm’s office – 10 pts. The highest ranked firm will be asked

to enter into negotiations with Ellis County for an agreement. In the event Ellis County cannot reach

agreement with the ranked firm, it will terminate negotiations with said firm and commence

negotiations with the next highest ranked firm, and so on, until an agreement is reached for a

satisfactory scope of services for a fair and reasonable number of hours, or Ellis County decides to

pursue other alternatives.

Contract Terms and Conditions

This is a KDOT project using KDOT funding. A standard three (3) party agreement will be

utilized with special attachments for the Kansas “Tax Clearance Certificate”, the “Certification of Final

Indirect Costs”, and the “Policy Regarding Sexual Harassment”.

Instructions for Technical Proposal

Note: No costs shall be contained in the technical proposal. Technical proposals will consist

of the technical proposal and a completed and signed Special Attachment No. 9 (“Certificate of Final

Indirect Costs”), a completed and signed Special Attachment No. 10 (“Tax Clearance Certificate”). All

these forms can be obtained via mail to Ellis County Public Works, 1195 280th Avenue, Hays, KS

67601.

The main text of consultant’s technical proposal must not exceed six (6) pages (including cover

sheets, indexes, etc.) to address the topics listed. Describe processes and procedures proposed by

consultant to meet the project completion deadline listed above. Describe processes and

procedures, including best practices, that will be used to perform the tasks and produce the

deliverables described above under “Request for Proposal (Technical)”. Include in the technical

proposal items such as:

• Project manager/engineer in charge

• History of project with similar tasks

• Availability of staff to meet schedule without overtime

• Cost-effective or cost-reduction practices, processes or procedures used by

consultant, if any

Any sub-consultant and their role (if any) that will be performing services on the project must

complete Special Attachment No. 9 (“Certificate of Final Indirect Costs”), and the Special Attachment

No. 10 (“Tax Clearance Certificate”).

Questions about this request for qualifications shall be sent to Ellis County Public Works Director,

Brendan Mackay, 1195 280th Avenue, Hays, KS 67601, phone (785) 628-9455.

1195 280th Ave

Hays KS 67601

P (785) 628-9455

F (785) 628-9457

W ellisco.net

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Bid Title:	HRRR Project-Preliminary Engineering Design
Category:	Public Works
Status:	Open