Solar PV/Battery Systems - Design / Build Services
| Agency: | Gerald R. Ford International Airport |
|---|---|
| State: | Michigan |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Jan 3, 2024 |
| Due: | Jan 31, 2024 |
| Solicitation No: | RFQ 2343 |
| Publication URL: | To access bid details, please log in. |
| solicitation number | name | due date | documents | submission Link |
| RFQ 2343 | Solar PV/Battery Systems – Design / Build Services | January 31, 2024 | RFQ Document |
Attachment Preview
REQUEST FOR QUALIFICATIONS
Solar PV/Battery Systems – Design / Build Services
REQUEST NUMBER: 2343
DUE DATE: January 31, 2024
DUE TIME: 2:00 pm (local)
Contents
INTRODUCTION......................................................................................................................................... 3
SOLICITATION AND PROJECT SCHEDULE............................................................................................... 4
MANDATORY ON-SITE CONFERENCE AND SITE INSPECTION............................................................. 4
WORK SCOPE ............................................................................................................................................. 5
REQUESTS FOR INFORMATION ............................................................................................................... 7
INSTALLATION .......................................................................................................................................... 7
SUBMISSION FORMAT.............................................................................................................................. 8
EVALUATION CRITERIA ............................................................................................................................ 8
STATEMENT OF QUALIFICATIONS SUBMISSION................................................................................... 9
TERMS AND CONDITIONS ..................................................................................................................... 10
MICHIGAN FREEDOM OF INFORMATION ACT .................................................................................... 12
EVALUATION, STATUS UPDATES/AWARD NOTIFICATION ................................................................ 13
PROPOSAL SUPPLEMENT ....................................................................................................................... 14
Certifications by Bidder.......................................................................................................................................... 15
ATTACHMENTS TO THIS PROPOSAL .................................................................................................... 23
Statement of Previous Contracts ....................................................................................................................... 24
List of Subcontractors............................................................................................................................................. 25
Utilization Statement - Disadvantage Business Enterprise ....................................................................... 28
Schedule C .................................................................................................................................................................. 29
Buy America Certification......................................................................................................................................31
Required Documentation ...................................................................................................................................... 32
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RFQ #2343: Solar PV/Battery Systems – Design / Build Services
INTRODUCTION
The Gerald R. Ford International Airport (GRR) is the second busiest airport in Michigan, serving
business and leisure travelers with nonstop and connecting flights on six airlines. The Ford Airport is
managed and operated by the Gerald R. Ford International Airport Authority (GFIAA).
The Gerald R. Ford International Airport Authority (GFIAA) is seeking qualified contractors to design and
construct an integrated solar photovoltaic (PV) array and battery system on the Airport Rescue and Fire
Fighting facility (ARFF) at the Gerald R. Ford International Airport (GRR). This project’s objectives are
threefold 1) Construct GRR’s first PV array that will supply solar energy to support airport operations, 2)
Demonstrate the usefulness and versatility of solar energy at GRR, 3) Provide 100% carbon-free
electricity to EVs and electric ground support equipment (eGSE)
GFIAA applied for and was awarded a $264,000 Federal Aviation Administration (FAA) Airport
Improvement Program (AIP) supplemental grant for a solar-battery system. This work is funded in part
by the Federal Aviation Administration and therefore Federal regulations related to the use of federal
funding will be incorporated into the contract. FAA’s intent with the supplemental grants included the
promotion of environmental sustainability, energy efficiency and resiliency in support of the FAA’s
Climate Challenge.
GRR intends to collaborate with its airline partners as they transition their GSE fleets to electric. By
providing vehicle charging at the ARFF supplied with 100% renewable energy, GRR will be helping its
tenant airlines meet their own sustainability objectives.
The intent of this RFQ is to establish the relationships with the Authority and the ARFF PV/Battery Team
to optimize construction phasing and site preparations for the PV/Battery project while insuring long-
term structural compatibility of the array and electrical integration of the batteries and supporting
systems.
To obtain the highest quality project delivery within the required schedule and budget allocations,
GFIAA seeks a solar designer and installer through a 2‐part public Qualifications‐Based Selection
process which includes an initial qualifications evaluation followed by interviews and fee negotiation
with the selected firm. This 2‐part selection process articulates the GFIAA’s goals and provides openness
and consistency so that all qualified firms receive fair consideration.
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RFQ #2343: Solar PV/Battery Systems – Design / Build Services
SOLICITATION AND PROJECT SCHEDULE
ACTIVITY
DATE
RFQ Issue Date
Conference
Question Deadline
Submission Due Date
Short List Notification (week of)
Interviews (week of)
Final Selection/Contract Award
Design and Pricing Complete
Project Completion
January 3, 2024
January 17, 2024
January 19, 2024
January 31, 2024 at 2 pm
February 12, 2024
February 19, 2024
February 26, 2024
May 15, 2024
June 2026
GFIAA reserves the right to modify the deadline set forth in the above table in its sole discretion. Any
such modifications will be stated in an addendum.
MANDATORY ON-SITE CONFERENCE AND SITE INSPECTION
Conference Date
Conference Time (local)
Conference Location
CONFERENCE DETAILS
January 17, 2024
10 am
ARFF building (directions
will be provided)
A pre-submission conference and site inspection are scheduled for this request. Interested participants
should email their interest to by January 10th. The general format will be a 1-hour introduction where
GFIAA project personnel including facilities mangers, procurement officers, and project managers will
provide a project overview and Q&A, and a tour the facility.
Equal opportunity will be provided for all Respondents to ask questions.
NOTICE: Attendees should arrive a minimum of five (5) minutes before the scheduled date and time.
Attendees will not be allowed to sign in after the conference has commenced. If a firm representative
does not sign in prior to the scheduled pre-submission conference, their firm will not be considered.
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RFQ #2343: Solar PV/Battery Systems – Design / Build Services
Attendees requiring special services are asked to provide their requirements to the GFIAA at least forty-
eight (48) hours in advance to allow for accommodations.
Discussions between the Respondent and airport staff during the on-site inspection do not override any
written specification or correspondence provided in this solicitation.
RSVP FOR CONFERENCE
Contact Name
Contact Email (preferred)/Phone Number
AJ Nye
purchasing@grr.org
Respondents shall not communicate with the above contact for any reason other than for on-site
inspection purpose. Any Respondent requesting a modification to the written specification should
contact the Purchasing Department as instructed within this request.
WORK SCOPE
The integrated solar photovoltaic (PV) array will be installed on the roof of the ARFF, this building was
constructed in 1984 and modified in 2001. Walls consist of concrete block and roof consists of
aluminum metal on purlins. The symmetrical gabled roof clear-span steel framing with 1/12 slope.
Columns and beams form one rigid element at 24-foot intervals. No design loading information is
available.
The ARFF is fed by a Consumers Energy 12,470V primary radial feed that dead ends at the building
transformer and is not connected to the Authority Owned electrical primary system. The current system
has a consumers energy transformer that changes the 12,470V system to 120/208V three-phase system
for use at the building. Per the utility, the maximum draw of the building is 58KW. Energy use at the
building is not currently monitored by the Authority. It is metered by the utility and cost of energy is
billed to us monthly and paid. The building is not tied into our current digital metering system (which is
expected to be brought online in the near future), and there are currently no projects or efforts planned
to add this building or its electric usage to this new system.
The building’s electrical system/usage is not currently monitored by the Airport’s EMS/BMS.
GFIAA has conducted a glare analysis of the ARFF roof and determined that the array would be in
compliance with FAA requirements (add the link to the FAA policy here). The structural as-built
drawings indicate that the roof has sufficient strength to support the approximately 4 lbs/square foot
weight of the PV array.
The contractor will design and install a PV array and battery system at the ARFF.
This system shall consist of:
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RFQ #2343: Solar PV/Battery Systems – Design / Build Services
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