Bid 3260 Lawn Care Services Proposal

Agency:	Jackson Public Schools
State:	Mississippi
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Apr 15, 2024
Due:	Apr 29, 2024
Publication URL:	To access bid details, please log in.

Attachment Preview

Jackson Public School District

662 South President Street

Jackson, MS 39201

Contact Information:

Project Administrator: Sandra Robinson

Telephone: 601-960-8784

E-mail: sarobinson@jackson.k12.ms.us

Bid 3260

Title: Lawn Care Services

Issue Date: April 10, 2024

Submission Deadline: Monday, April 29, 2024

Time: 10:00 a.m. (Central Standard Time)

PLEASE SUBMIT ORIGINAL RFP DOCUMENTS IN THE FORMAT/DESIGN ISSUED

ALONG WITH OTHER SUPPORTING DOCUMENTS ATTACHED TO THE

PROPOSAL, BY MAIL, HAND DELIVERY OR BY UPLOADDING TO

www.centralbidding.com

If you would like the tabulation for this RFP after Board Approval, please go to www.jackson.k12.ms.us.

Double click on Departments and select Finance and Operations. Open the Purchasing page. Select

Purchasing Approved Bids/RFPs. These documents will give you the tab sheet approved by the Jackson

Public School District Board of Trustees. If the RFP in question is not listed, contact the Purchasing

Office at 601-960-8799 for assistance.

Questions regarding proposal specification are to be addressed to the Project

Administrator, Sandra Robinson listed above.

Board of Trustees

Jackson Public School District

Jackson, Mississippi

PROPOSAL FORM

Ladies and Gentlemen:

I/We, propose to furnish and deliver all items and/or to perform all services according to all sections of this rfp

document (Proposal Form, Instructions and Conditions, detailed written Specifications, and Addendum if

applicable) and in the quantities at the indicated prices, as called for in the document(s). All quantities

indicated have been checked very closely, and both unit price and total price (where requested) have been

submitted with the understanding that we shall be responsible for making complete and satisfactory delivery

accordingly, within the time frame agenda (if applicable).

All items contained in this RFP shall be as specified or JPSD approved equal. For any item(s) proposed which

is other than as specified, a complete and detailed cut and description for each item(s) must accompany the

rfp, if the item(s) is to be considered. Please carefully read each section of this RFP.

Acceptance of Proposals:

The Jackson Public School District reserves the right to:

• Have sole discretion to waive minor irregularities in proposals. A minor irregularity is a variation from

the proposal that does not affect the proposal, or gives one offeror an advantage or benefit not enjoyed

by other offerors, or adversely impacts the interests of the school district.

• Accept the "lowest and best" RFP which in their judgment assures JPSD the product(s) or service(s)

having the best performance and the highest level of function, quality and value.

• Not accept the lowest priced proposal. Proposals that do not comply with the requirements stated

within this RFP subject to disqualification. Proposals that do not meet the deadline date/time will

be returned to the vendor unopened.

• Request additional information or conduct discussions with one or more respondents after the RFP

deadline, to secure a final selection to award RFP should such action be in the best interest of JPSD.

• See Pages eleven (11) and twelve (12) for further instructions

I/WE UNDERSTAND AND AGREE THAT NEITHER THE AWARD OF THIS RFP TO ME/US BY THE

DISTRICT'S BOARD OF TRUSTEES NOR RECEIPT BY ME/US OF A NOTICE OF ACCEPTANCE

OF THIS RFP SHALL CONSTITUTE THE MAKING OF A CONTRACT BETWEEN JPSD AND

ME/US, WHICH SHALL BE CONDITIONED UPON THE EXECUTION BY BOTH JPSD AND ME/US

OF A FORMAL, WRITTEN AGREEMENT.

RESPECTFULLY SUBMITTED,

COMPANY

ADDRESS

__________________________________________________________________________________

PHONE

______________________________________ FAX _______________________________________

E-MAIL ADDRESS

PRINTED SIGNATURE

__________________________________________________________________________________

__ _______________________________________________________________________________

WRITTEN SIGNATURE __________________________________________________________________________________

TITLE

__________________________________________________________________________________

DATE

__________________________________________________________________________________

CIRCLE THE OPERATING STATUS OF YOUR BUSINESS AS INDICATED: WOMAN OWNED NON-MINORITY MINORITY

REQUEST TO ADD VENDOR

Post Office Box 2338 - Jackson, Mississippi 39225-2338

Email: mmays@jackson.k12.ms.us or todom@jackson.k12.ms.us

School/Department Requesting Vendor Addition______________________________________

To be completed by Vendor:

Please complete all sections and emailed or fax back to (601-960-8967.

Will your company accept purchase orders? _____Yes _____No

Note: An original JPS purchase order is required for all material purchases. Do not accept any

order without a purchase order.

Are you an employee of the Jackson Public School District? ___Yes ___No

Product Line ___________________________________________________________

PARENT COMPANY NAME: ______________________________________________

Doing Business As (dba) NAME: ___________________________________________

Order Address: _________________________________________________________

City: __________________________ State: ____________ Zip: _______________

Physical Address: ________________________________________________________

City: __________________________ State: ____________ Zip: _______________

REMITTANCE ADDRESS:

Vendor Name: __________________________________________________________

Address: _______________________________________________________________

City: ___________________________ State: ______________

Zip: _________

Contact Person: _________________________________________________________

Phone: (_____) _____________________

Fax (_____) __________________

Email Address: __________________________________________________________

Parent Company Tax ID#___________________________________________________

D/B/A Federal Tax ID/Social Security #: _______________________________________

Select One

Minority Code:

Select One

Type of Entity

This information will be used to track purchases from minority vendors.

_____Woman & Minority

_____Minority

_____Non-Minority

_____Woman

_____Individual/Sole Proprietor

_____Partnership

_____Corporation

_____Other ___________

****JPS accepts no responsibility for orders filled without a valid purchase order.

Submitted By: Signature__________________________________Date______________________

FOR INTERNAL USE ONLY

Vendor Number: _____________________

Completed By: _______________________

1099: _____Yes _____No

Date: __________________

Company’s W-9 must accompany this form for IRS purposes and Certificate of Insurance for not less than

$1,000,000 as stated in Mississippi Code Section 31-7-139v)

The Board of Trustees of the Jackson Public School District (hereafter referred to as "JPSD") is soliciting

sealed, written formal Requests for Proposals (RFP) from qualified vendors (hereafter referred to as "Vendor")

for the purchase of furniture, equipment, supplies, materials, labor or services as outlined in the following

specifications. Sealed RFP shall be received by JPSD, in the Business Office of the Jackson Public Schools,

662 South President Street, Jackson, Mississippi, until the time specified on the RFP Opening Schedule (front

page of the formal RFP document), at which time all RFP shall be publicly opened and read aloud. Neither

dating of the RFP form nor placing the RFP in the mail by this date shall meet legal requirements; the formal

RFP document must be received in the Business Office of the Jackson Public School District on or before

the date and time stated.

JPSD reserves the right to reject any and all RFPs received and to waive any and all informalities. Vendors

are encouraged to very carefully read all sections of this RFP document prior to submitting an RFP proposal.

Any agreement generated due to an award, may be terminated by the District without cause upon one week’s

prior notice to vendor.

Vendor must provide a current copy of their company’s Certificate of Insurance with Workers

Compensation and General Liability Coverage. Jackson Public School District requires coverage for

not less $1,000,000.00 dollars. JPSD must be listed as an insurer under the coverage provided. It is

imperative that this insurance is maintained throughout the duration of the contact. This coverage

must be submitted and kept on file with JPSD.

It is the basic philosophy of JPSD to extend to all responsible Vendors equal consideration and the assurance

of unbiased judgment in determining whether their product or service meets specifications and the educational

needs of the school district. JPSD shall fairly evaluate all formal RFP proposals submitted and base all

decisions on the "lowest and best" RFP concept, purchasing only those products and/or services which meet

the specifications as written. All decisions rendered shall strive to achieve the greatest value from every tax

dollar expended. JPSD shall make no discrimination based on race, color, creed, religion, or national origin,

in either the product evaluation process or in transacting business with Vendors or Vendor representatives.

The advertising and publishing of this RFP has met all legal requirements (Mississippi Code of 1972,

Annotated, §31-7-13), hence the requirement to offer public notice of the intent of JPSD to solicit RFPs via

this RFP document has been satisfied.

This document is to serve as an invitation to all qualified vendors to extend to JPSD, an offer, for the sale of

all products and/or services specified herein. It is the purpose of this RFP document to clearly define "open"

and "competitive" product or service rfp specifications. All items on this RFP are to be as specified or JPSD

approved equal.

Addendum: Vendor shall acknowledge the receipt of all addendums which were issued during the course of

this RFP. If specified in the text of the addendum, in addition to acknowledging receipt of the addenda below,

the addenda may require additional information required for the RFP (e.g., pricing), in which case the Add

RFP Addendum shall not only be acknowledged below but shall be completed and attached to the RFP at the

time the RFP proposal is submitted. Receipt of the following Addendum issued during the course of this

formal RFP is hereby acknowledged:

It is acknowledged that this rfp proposal consists of the following sections: PROPOSAL FORM,

INSTRUCTIONS AND CONDITIONS, SPECIFICATIONS and any ADDENDUM (if applicable).

Addendum Number

Date

Net Prices

In all cases, prices quoted are to be net including all applicable discounts. A separate price shall be offered

for each item and not in combination with other items (unless the grouping of items is otherwise allowed as

defined in the specifications). Unit price shall prevail in case of a conflict between unit and total price

(extension); written price shall prevail in case of a conflict between written and enumerated pricing. Vendors

are instructed to round off all unit pricing and extensions to the nearest whole cent; i.e., round the

pricing to two places to the right of the decimal point only. JPSD will only accept pricing which is stated

in this manner. All items for which pricing is submitted which is other than two places to the right of the decimal

shall be accepted; however, all digits beyond a whole cent (more than two places to the right of the decimal)

shall be ignored in the RFP analysis process and the unit price indicated on the purchase order shall be to

the nearest whole cent for each item involved.

Payment and Invoicing

Unless otherwise indicated in the detailed specifications of this RFP document; JPSD shall make remittance

in a single lump sum payment following satisfactory delivery of all items listed on the purchase order or

following satisfactory performance (final inspection) of all services as specified in the contract. JPSD remits

by "completed purchase order" only; remittance shall not be made upon receipt of partial shipments or

performance, or the receipt of invoicing for same, but only after all items included on the purchase order or

contained in the contract are delivered and/or satisfied.

It is mutually understood that invoices submitted against Multi-Year or Open Purchase Orders, remittances

are processed based on the contracted scheduled agreement prior to the purchase order being generated.

Only Multi-Year and Open Purchase Orders have multiple invoices received for remittance for payment.

Professional Services, materials and other such services; invoices are submitted for payment in intervals

following satisfactory delivery of ALL services and /or performance of ALL services indicated in the

contracted agreement between said vendor and JPSD for that time period, following inspection if applicable.

Any freight/shipping cost that may be incurred for tangible items, such as books, pamphlets, handouts,

materials need for presentations, etc. must be included in the total price proposal price submitted if and

applicable.

Performance Penalty

The Vendor is subject to a 10% penalty on this agreement for the 2024-2025 school year if the academic

objectives of this agreement are not satisfied. The District will withhold 10% of the total contract for final

payment to be made after the academic objectives are satisfied.

Default and Delays

Upon failure of the Vendor to deliver all of the items ordered or to render service, within the time set or allowed,

the successful Vendor shall be considered in default, in which case JPSD reserves the right to terminate the

purchase order or contract and to purchase similar supplies, services, or furniture and equipment, on the open

market or secure the manufacture, delivery, and installation thereof by contract or otherwise. The Vendor

shall be charged with any cost occasioned by JPSD whether the said cost is the same as originally accepted

or any excess cost.

Damage to School Property

Any damage or loss to JPSD property as a result of any action by the Vendor in the delivery, execution or

performance of any item or service stated in these specifications shall be repaired or replaced to the

satisfaction of designated JPSD personnel, at the Vendor's cost, within a reasonable time.

Guarantee

Each Vendor, by presenting an rfp under these specifications, binds himself to make positive that all goods

are fully up to the standards set by the specifications. Should it be discovered within a reasonable period of

time from the date of purchase order or contract that such goods or services are not up to standard, JPSD

shall have the right to have such goods or services replaced by others conforming to the standard

requirements and the entire expense be borne by the Vendor. The Vendor shall agree to guarantee and

warrant all equipment provided as a result of this RFP for a period equal to the stated guaranty/warranty in

the specifications. All such warranties shall provide coverage as indicated in the specifications.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Post Date	RFP/RFQ Title	Deadline	Contact
04/15/2024	Bid 3260 Lawn Care Services Proposal	04/29/2024	Ms. Sandra Robinson

Bid 3260 Lawn Care Services Proposal

Attachment Preview

See also