Kilina Goldenberg, Buyer
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Date Issued: March 20, 2024
Buyer’s Email: kilina.goldenberg@springfieldmo.gov
Telephone Number: 417-864-1594
INVITATION FOR BID (IFB) #072-2024
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, DemandStar, from qualified persons or firms
interested in providing the following:
REMODEL AND CONSTRUCTION OF LANDFILL OFFICE BUILDING
BIDS MUST BE UPLOADED INTO THE DEMANDSTAR E-BIDDING SYSTEM PRIOR TO 3:00 P.M. (CST) ON APRIL
23, 2024. Bids will be opened by the buyer listed above. Bids will be read aloud publicly at the specified bid opening date and time via
teleconference. To participate dial (425) 436-6342, then enter access code 197264.
• Bids shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to legally
bind the company. Bidders are to submit all pages of this IFB identified with “RETURN THIS PAGE” stated on the bottom right corner of
said pages. Failure to do so shall render your bid non-responsive.
• Bids received after the opening date and time shall not be considered.
• The attached Terms and Conditions shall become part of any contract resulting from this bid.
• The cutoff for any questions about this bid is April 10, 2024, at 10:00 A.M. (CST).
• HAND DELIVERED, FAXED, OR EMAILED BIDS WILL NOT BE ACCEPTED.
A pre-bid conference is scheduled for April 3, 2024, at 9:00 A.M. (CST). The pre-bid conference shall be conducted via videoconference. To
participate email the Buyer, Kilina Goldenberg, kilina.goldenberg@springfieldmo.gov for the link and password. Site visit to be held on April 3,
2024, at 10:30 A.M., CST at 3545 West Farm Road 34, Willard, MO 65781. All interested bidders are encouraged to participate.
The undersigned certifies that they have the authority to bind the Bidder in a contract to supply the service or commodity in accordance with all terms
and conditions contained herein. Please type or print the information below.
The bidder is REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name
Authorized Person (Print)
Address
Signature
City/State/Zip
Title
Telephone #
Fax #
Date
Tax ID #
Email Address
____________________________________________________
__________________________________________________
State of Missouri Charter Number or Exemption Number
Revised: BC: 01/08/2024
Reviewed by Law: 01/08/2024
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RETURN THIS PAGE
TABLE OF CONTENTS:
Cover Title – Signature Page
Table of Contents
Legal Notice
Scope
Instructions to Bidders
Specific Requirements of Bid
Standard Terms and Conditions
Insurance Requirements
Specifications
Substitution Request Form
Bid Form
Subcontractors List
Contractor Statement of Qualifications
List of References and Experience
Affidavit of Compliance
Certification Regarding Potential Conflicts of Interest
Statement of “No Bid”
Forms to Be Used if Awarded the Contract
Prevailing Wage: AWO 30
ATTACHMENT 1: Front End Specifications
ATTACHMENT 2: Technical Specifications
ATTACHMENT 3: 240102 Addendum One (to Attachment 2: Technical Specifications)
ATTACHMENT 4: Construction Drawings
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Revised: BC: 01/08/2024
Reviewed by Law: 01/08/2024
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LEGAL NOTICE:
INVITATION FOR BID #072-2024
The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, DemandStar, from qualified
persons or firms interested in providing the following: REMODEL AND CONSTRUCTION OF LANDFILL OFFICE BUILDING.
VENDOR NOTE 1: To register with DemandStar go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate DemandStar go to: http://network.demandstar.com/wp-
content/uploads/2021/01/DemandStar-Supplier-User-Guide.pdf
VENDOR NOTE 3: If you have issues registering or uploading a bid, please contact DemandStar toll-free at (866) 273-1863. DemandStar
office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday. You can also contact the Division of Purchases at (417)
864-1620 or the Buyer stated on the Title-Signature Page of this solicitation document between the hours of 8:00 A.M. to 5:00 P.M.
Central Time, Monday through Friday.
It is strongly recommended that vendors register with DemandStar as soon as possible to ensure your ability to provide a response to
this solicitation by the due date and time. If you have any issues with DemandStar setup or navigation call (206) 940-0305.
Bids must be received electronically in the City’s e-bidding service provider DemandStar by 3:00 P.M. (CST), on APRIL 23, 2024. Bids will
be read aloud publicly at the specified bid opening date and time via teleconference. To participate, dial (425) 436-6342, then enter
access code 197264.
Bidding documents and any addendums are available via the following methods:
1. By accessing the City’s e-bidding service, Demand Star
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
All wages paid for work under this Contract shall comply with requirements of the prevailing wage law of the State of Missouri, Sec
290.210 et seq., RSMo., as amended by the Division of Labor Standards, State of Missouri, and regulations promulgated by the Division
of Labor.
For any contract for services greater than $5,000, the successful bidder shall comply with § 285.530, RSMo., as amended, and (1)
provide by affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the respondent reciting compliance is not sufficient. All bids should include the signed
and notarized Work Authorization Affidavit and the electronic signature page from the E-Verify program. A letter from the Contractor
reciting compliance is not sufficient.
The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such
business enterprises to submit responses.
Revised: BC: 01/08/2024
Reviewed by Law: 01/08/2024
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SCOPE: The Work of the Project is defined by the Bid Documents and includes, but is not limited to, the following:
1. Phase 1 of this project includes the construction of a new 7,032 square foot PEMB office facility, site improvements and other
Work indicated in the Contract Documents. Phase 2 of this project includes the City demolishing the existing building and
then the contractor shall remove the slab and foundation and then site finishing the parking lot improvements. The goal of
this project is to provide a modern facility that facilitates the current and future needs of the Landfill staff/crews.
Revised: BC: 01/08/2024
Reviewed by Law: 01/08/2024
Page 4 of 68
1.0 INSTRUCTIONS TO BIDDERS
1.1 PRE-BID CONFERENCE: A pre-bid conference is scheduled for April 3, 2024, at 9:00 A.M. (CST). The pre-bid conference shall be
conducted via videoconference. To participate, email the Buyer, Kilina Goldenberg, at kilina.goldenberg@springfieldmo.gov for
the link and password. All interested bidders are encouraged to participate.
1.2 SITE VISIT: The site visit will be held on April 3, 2024, at 10:30 A.M. (CST) at 3545 West Farm Road 34, Willard, MO 65781. No
questions will be taken at the site tour. All questions must be submitted to the Buyer in writing.
1.3 BID OPENING: Bids submitted in response to this Invitation for Bid (IFB) will be opened in the presence of Purchasing officials at
the due date and time indicated on the IFB. Bids will be read aloud publicly at the specified bid opening date and time via
teleconference. To participate in the Bid Opening, dial (425) 436-6342, then enter the access code 197264.
1.4 QUESTIONS AND CLARIFICATION: Each bidder shall examine all Invitation for Bid documents and shall judge all matters relating
to the adequacy and accuracy of such documents. Any inquiries or suggestions concerning the interpretation, clarification, or
additional information pertaining to the Invitation for Bid shall be made in writing and submitted via email to the Buyer. The
Buyer’s contact information is listed on the cover page of this bid document.
1.4.1 The cutoff date for questions and substitution requests is April 10, 2024, at 10:00 A.M. (CST).
1.4.2 Any information given to a prospective bidder concerning an invitation will be furnished to all prospective bidders as an
addendum to the invitation if such information is necessary to bidders in submitting bids.
1.5 CLARIFICATION AND ADDENDA: It shall be the responsibility of each bidder, prior to submitting their Bid, to check DemandStar
to determine if addenda were issued and to make such addenda a part of their Bid by accessing the City’s e-bidding service,
DemandStar at: https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029.
1.5.1
1.5.2
Each bidder shall examine all IFB documents and shall judge all matters relating to the adequacy and accuracy of such
documents. Any inquiries or suggestions concerning the interpretation, clarification, or additional information
pertaining to the IFB shall be made through the Division of Purchases in writing. No oral interpretations shall be made
to any bidder by the City. The issuance of a written addenda is the official method whereby interpretation, clarification,
or additional information shall be given. Receipt of an addendum to an IFB by a bidder must be acknowledged by signing
and uploading the addendum with your bid response to
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 prior to the opening time
and date.
1.6 INVESTIGATION OF CONDITIONS: Before submitting an offer, bidders shall carefully examine the drawings, plans, and
specifications, and visit the site of the work. bidders shall fully inform themselves as to all existing conditions and limitations
including verification of measurements and quantities and shall include in the bid a sum to cover the cost of items of work to be
performed and, if awarded the contract, shall not be allowed any extra compensation by reason of any matter or item concerning
which such bidder might have fully informed itself prior to the bid. The successful Contractor must employ, so far as possible,
such methods and means in carrying out their work as will not cause any interruption or interference with any other Contractor.
1.7 QUANTITIES AND MEASUREMENTS: Quantities and measurements are provided herein and, on the set(s) of the plan(s) are
estimates only. Actual quantities and/or measurements may vary. The Contractor shall be responsible for the determination of
actual quantities and measurements necessary to complete the project in accordance with all plans and specifications herein.
Payment to the Contractor shall be made only for the actual quantities of work performed and accepted in accordance with the
contract. All unit prices shall be firm and fixed regardless of the actual quantity of work and materials authorized by the City.
Revised: BC: 01/08/2024
Reviewed by Law: 01/08/2024
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