RFP 064-2024
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Kilina Goldenberg, Buyer
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
Date Issued: February 27, 2024
Buyer’s Email: kilina.goldenberg@springfieldmo.gov
Telephone Number: 417-864-1594
REQUEST FOR PROPOSALS (RFP) #064-2024
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, DemandStar, from qualified persons or
firms interested in providing the following:
HOUSEHOLD HAZARDOUS WASTE DISPOSAL AND RECYCLING SERVICES
PROPOSALS MUST BE UPLOADED INTO THE DEMANDSTAR E-BIDDING SYSTEM PRIOR TO 3:00 P.M. (CST) ON
MARCH 28, 2024. Names of proposal responders will be read aloud publicly at the specified closing date and time via teleconference. To
participate dial (425) 436-6342. Then, enter access code 197264.
• Proposers are to submit all pages of this RFP identified with “RETURN THIS PAGE” stated on the bottom right corner of said pages. Failure
to do so shall render your proposal non-responsive.
• Proposals received after the opening date and time shall not be considered.
• The attached Terms and Conditions shall become part of any contract resulting from this proposal.
• The cutoff for any questions about this RFP is March 19, 2024, at 10:00 A.M. (CST). Any questions shall be submitted in writing to the buyer
identified above.
• HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.
A PRE-PROPOSAL CONFERENCE IS SCHEDULED FOR March 12, 2024, at 10:00 A.M. (CST) at 290 E Central Street, Springfield, MO 65802, Conference
Room 101. To participate email the Buyer, Kilina Goldenberg (kilina.goldenberg@springfieldmo.gov). The pre-proposal conference will also be
conducted via videoconference, email the Buyer, Kilina Goldenberg, kilina.goldenberg@springfieldmo.gov for the link and password. Site Visit
immediately following the pre-proposal conference at 1226 W Nichols St, Springfield, MO 65802. All interested proposal responders are encouraged to
participate.
The undersigned certifies that he/she has the authority to bind this company in a contract to supply the service or commodity in accordance with all terms
and conditions specified herein. Please type or print the information below.
Respondents are REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name
Authorized Person (Print)
Address
Signature
City/State/Zip
Title
Telephone #
Fax #
Date
Tax ID #
E-mail
Revised: BC: 01/08/2024
Reviewed By Law: 01/08/2024
Entity Type
______________________________________________
Missouri Charter Number or Exemption Number
Page 1 of 48
RETURN THIS PAGE
LEGAL NOTICE:
REQUEST FOR PROPOSAL NUMBER 064-2024
RFP 064-2024
The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, DemandStar, from
qualified persons or firms interested in providing the following: HOUSEHOLD HAZARDOUS WASTE DISPOSAL AND RECYCLING
SERVICES.
VENDOR NOTE 1: To register with DemandStar go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate DemandStar go to: http://network.demandstar.com/wp-
content/uploads/2021/01/DemandStar-Supplier-User-Guide.pdf
VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact DemandStar toll-free at (866) 273-1863.
DemandStar office hours are 8:00 A.M. to 7:00 P.M. (CST) Monday through Friday. You can also contact the Division of Purchases at
(417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation document between the hours of 8:00 A.M. to 5:00
P.M. (CST), Monday through Friday.
It is strongly recommended that vendors register with DemandStar as soon as possible to ensure your ability to provide a response
to this solicitation by the due date and time. If you have any issues with DemandStar setup or navigation call (206) 940-0305.
Proposals must be received electronically in the City’s e-bidding service provider DemandStar by 3:00 P.M. (CST), on MARCH 28, 2024.
The names of the Offerors will be read aloud publicly at the specified proposal closing date and time via teleconference. To
participate dial (425) 436-6342. Then, enter access code 197264.
The City is committed to providing opportunities to DBE, MBE, and WBEs and encourages such business enterprises to submit a
response to this solicitation.
RFP documents and any addendums are available by accessing the City’s e-bidding service provider DemandStar at
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
For any contract for services greater than $5,000, the successful offeror shall comply with § 285.530, RSMo., as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the respondent reciting compliance is not sufficient. All bids should include the signed
and notarized Work Authorization Affidavit and the electronic signature page from the E-Verify program. A letter from the Offeror
reciting compliance is not sufficient. Remove E-Verify and Work Authorization Affidavit if the solicitation is for commodities.
Revised BC: 01/08/2024
Approved by Legal: 01/08/2024
Page 2 of 48
TABLE OF CONTENTS
Cover Title-Signature Page
Legal Notice
Table of Contents
PART I
Description of Project and Services Required
1.0 Introduction
2.0 Scope of Services
3.0 City Provided Services
4.0 Additional Agreements
5.0 Tentative Timeline for RFP Process and Project Completion
PART II
Standard Instructions to Offerors and Conditions of Request for Proposal
1.0 Preparation of Proposals
2.0 Submission of Proposals
3.0 Legal Name and Signature
4.0 Modifications, Corrections, or Withdrawal of Proposals
5.0 Clarification and Addenda
6.0 Responsive and Responsible Offeror
7.0 Reserved Rights
8.0 The Right to Audit
9.0 Right to Protest
10.0 Ethical Standards
11.0 Applicable Law
12.0 Jurisdiction
13.0 Collusion
14.0 Conflict
15.0 Debarment and Suspension Status
16.0 RFP Forms
17.0 Payment Terms
18.0 Regulations
19.0 Proposal Opening
20.0 Request for Additional Information
21.0 Contract Documents
22.0 Ownership of Documents
23.0 Confidentiality of Documents
24.0 Equal Opportunity Clause
25.0 Business License
26.0 Nonresident/Foreign Contractors
27.0 Certificate of Compliance with Section 34.600 RSMo., et seq. (Anti-Discrimination Against Israel Act)
28.0 Local Preference
Format, Content, and Submission of Proposals
1.0 Forms and Attachments
2.0 Proposal Due Date
3.0 Addenda
4.0 Selection Process
5.0 Awards
6.0 Budgetary Constraints
7.0 Order of Precedence
8.0 Affidavit for Service Contracts
9.0 Open Competition
10.0 Additional Purchases by Other Public Entities
11.0 Work Authorization Affidavit and E-Verify
Revised BC: 01/08/2024
Approved by Legal: 01/08/2024
PART III
Page 3 of 48
RFP 064-2024
12.0 Insurance Requirements
13.0 Compliance
14.0 Sample Contract
15.0 Renewal Option
16.0 Questions Regarding Specifications or Proposal Process
17.0 Criteria for Award
Enclosure I, Proposal Ranking Score Sheet
Enclosure II, Interview Ranking Score Sheet
Enclosure III, Table of Contents for Submittal
Form No. 1: Provider Profile
Form No.2: Key Outside Consultants
Form No. 3: List of References and Experience
Form No. 4: Personnel Qualifications
Form No. 5: Project Approach Narrative
Form No. 6A: Breakdown of Costs – Materials Collected for Disposal
Form No. 6B: Breakdown of Costs – Packaging and Related Supplies
Form No. 6C: Schedule of Hourly Billing Rates
Form No. 6D: Additional Services
Form No. 7 Affidavit of Compliance
Form No. 8 Certification Regarding Potential Conflicts of Interest
Form No. 9 Certification of Compliance with Section 34.600 RSMo., et seq.
Form No. 10 Certification of Signature Authority Form
Form No. 11 Statement of “No Proposal”
Insurance Requirements
PART IV
Standard Terms and Conditions
PART V
RFP 064-2024
Revised BC: 01/08/2024
Approved by Legal: 01/08/2024
Page 4 of 48
PART I
DESCRIPTION OF PROJECT AND SERVICES REQUIRED
RFP 064-2024
1.0 INTRODUCTION/DESCRIPTION OF PROJECT/SERVICES: The City of Springfield is seeking proposals from qualified firms/providers
for the loading, transporting, recycling, and/or disposal of household hazardous wastes.
1.1 DESCRIPTION OF OPERATIONS: The City has established a year-round permanent Household Chemical Collection Center
(HCCC) for the collection of Household Hazardous Wastes to provide a safe means of recycling and/or disposal of these
wastes. The permanent collection facility is located at 1226 West Nichols; Springfield, MO. Household hazardous wastes
are accepted by City personnel (including volunteers) from Springfield residents utilizing an appointment and a "drive-
up" system. The facility is currently open year-round and accepts household hazardous waste two (2) days per week
(Tuesday/Thursday). The City may revise these hours of operation as needed. The vehicles transporting delivered
materials are directed to a roofed and enclosed "drive-thru" area for unloading by Collection Center Staff. The materials
are then taken to the "work area" for identification and segregation. Collection Center Staff will provide some initial
packaging and selective bulking.
2.0 SCOPE OF SERVICES: This Scope of Work establishes the minimum work to be performed by the Service Provider for the loading,
transporting, recycling, and/or disposal of household hazardous wastes collected by the City and related services and materials. The
HCCC anticipates removal/pick up from the Service Provider two (2) times per year every six (6) months. There is truck access and a
loading dock at the HCCC. Throughout the contract, other City Departments may have hazardous waste for disposal. The Service
Provider shall work with City Departments and honor the pricing/services associated with the contract.
2.1 The Service Provider shall provide all materials, labor, loading, transporting, permits, manifests, insurance, bonds, expert
technical assistance, and any other items necessary to accomplish the work specified herein except the City shall provide
certain facilities and personnel as specified herein.
2.2 TIME: The Service Provider shall pick up and transport materials to disposal/recycling facilities within fifteen (15) days
of the call for pickup by the City. Pick-up times shall be limited to Monday, Wednesday, and Friday from 8:00 a.m. CST
until 12:00 p.m. CST except for holidays. The City observes nine (9) scheduled holidays a year. The holiday schedule is as
follows:
2.2.1 New Year’s Day, Martin Luther King, Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, Independence Day,
Labor Day, Veteran’s Day, Thanksgiving Day, Christmas Day.
2.2.2 The Service Provider shall coordinate pick-up with the Collection Center Technician at (417) 864-1141.
2.3 TRAINING, PLANNING, AND ASSISTANCE: The City intends this training as a part of the setup of procedures with the
Service Provider under the contract. The number of participants will be approximately six (6). The City may desire to
have this training as a “refresher” or for new employees.
2.3.1
The Service Provider shall provide experienced and trained personnel to assist the City in the organization and
training of City employees and volunteers relating to the operation of collection facilities, identification,
segregation, packaging, final disposal options/methods of waste, and related subjects. The City may require
additional training.
2.3.2 Training shall be thorough and complete in the following areas, but not limited to these areas:
2.3.2.1 Applicable Regulations
2.3.2.2 General Safety Rules
2.3.2.3 Chemical Hazards
2.3.2.4 Physical Hazards
Revised BC: 01/08/2024
Approved by Legal: 01/08/2024
Page 5 of 48
