Saint Louis Zoo Beverage Supplier and Sponsorship Program RFP 2024 Addendum 2

Agency:	Saint Louis Zoo
State:	Missouri
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies
Posted:	Apr 25, 2024
Due:	May 8, 2024
Publication URL:	To access bid details, please log in.

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Project Name: Beverage Supplier and Sponsorship Program RFP

2024

Project Number: 2024-01-014

Issue for Bid

Project Manual

Date: April 10, 2024

Candace Bingham, CSDP

Director of Procurement and Supplier Diversity

Saint Louis Zoo

One Government Drive

St. Louis, MO 63110

cbingham@stlzoo.org

TABLE OF CONTENTS

INVITATION TO BIDDERS.............................................................................................................................. 3

SCOPE OF WORK........................................................................................................................................... 3

REQUEST FOR BID....................................................................................................................................... 13

APPENDIX A SAINT LOUIS ZOO STIPULATED SUM BID FORM ................................................................. 16

APPENDIX B SUPPLIER DIVERSITY UTILIZATION STATEMENT................................................................... 20

APPENDIX C STATE OF MISOURI EXEMPTION FROM MISSOURI SALES AND USE TAX ON PURCHASES 23

APPENDIX D POLICY ON SUPPLIER DIVERSITY ON SAINT LOUIS ZOO CONTRACTS ............................... 24

GLOSSARY ................................................................................................................................................... 32

INVITATION TO BIDDERS

PROJECT

Beverage Supplier and Sponsorship Program RFP 2024

SCOPE OF WORK

Beverage Supplier – The Saint Louis Zoo (“Zoo”) Food & Beverage Department is requesting

proposals for a Beverage Supplier and Sponsorship Program, to be the official and exclusive

supplier of water, soft drinks, frozen beverage and energy drinks (excluding “Permitted

Exceptions”) for both the Saint Louis Zoo and Saint Louis Zoo WildCare Park. The intent of this

RFP is to establish a multi-year agreement to provide the majority of non-alcoholic beverage

products needed throughout both parks, for a term of eight (8) years, beginning January 1,

2025 with an option to extend an additional two (2) years if mutually agreed upon by both

parties.

Sponsorship Program – In partnership with Food & Beverage, the Marketing/Sponsorship

Department at the Saint Louis Zoo secures, executes, and completes various contractual

agreements with local and national companies who wish to grow their business through

sponsoring events, cause-related marketing and/or exclusive partnerships that generate

revenue for the Saint Louis Zoo. As a non-profit and free Zoo, corporate contributions are vital

to help sustain the operations and future endeavors of the Saint Louis Zoo. This section of the

agreement will run concurrently with the Beverage Supplier portion of the contract, with

predetermined annual monetary contributions through the duration of the partnership, eight

(8) years, beginning January 1, 2025.

BACKGROUND

The mission of the Saint Louis Zoo is “to conserve animals and their habitats through animal

management, research, recreation, and educational programs that encourage the support and

enrich the experience of the public.” As one of only three free zoos in the country, visitors view

the Zoo as an affordable, entertaining and educational destination that appeals to all ages. The

Food & Beverage department is committed to supporting the Zoo’s mission by offering high

quality products at a reasonable price to the millions of annual guests who visit our Zoo. The

intention of this RFP is to seek a professional partnership that shares that same commitment in

supporting our mission. The Saint Louis Zoo enjoys the support of the community through the

Metropolitan Zoological Park & Museum District. For this reason, the Zoo will make every effort

to return that support by contracting with qualified businesses within the District (comprised of

St. Louis and St. Louis County) whenever possible.

OPERATIONAL OVERVIEW

The Saint Louis Zoological Park – Forest Park Campus

This 114-year-old campus landmark currently offers bottled water, bottled soda, boxed juices,

fountain soft drinks and frozen beverage (FCB) throughout its 90-acre footprint, to 2.6+ million

visitors annually. These products can be found in various configuration offerings in over 45

different areas of the park, including food service outlets, retail outlets, attraction areas,

catered events, vending machines, merchandising coolers, internal conference and break

rooms. The Saint Louis Zoo campus is open to the public every day except Christmas Day and

New Year’s Day.

Saint Louis Zoo WildCare Park – North County Campus

Opening in 2027 and hosting “pre-opening” donor events beginning in 2025, Saint Louis Zoo

WildCare Park (“WildCare Park”) is a 425-acre campus planned to provide water, soda, juice

and energy drinks beverages, as well as fountain soft drinks and frozen beverage to an

estimated 400,000 - 500,000 visitors annually. These products will be found in various

configurations in over twenty (20) different areas of the park, including food service outlets,

retail outlets, attraction areas, catered events, vending machines, merchandising coolers,

overnight stay experiences and internal conference and break rooms. This campus will operate

on a seasonal schedule, estimated to be mid-March through early November.

WildCare Park will connect guests with animals in a whole new way through guided safari tours,

immersive walk-through habitats, nature play and trails and more. Located in north St. Louis

County, WildCare Park will allow for the Zoo to expand its footprint in the St. Louis region as

well as create many new employment opportunities. WildCare Park will have the opportunity to

not only provide one-of-a-kind guest experiences, yet also make a difference in the

conservation of highly endangered species by significantly contributing to their recovery plans.

KEY OPERATIONAL EXPECTATIONS AND INFORMATION

I. Equipment- The Zoo reserves the right to determine the best location and product mix

for the entire beverage program and may add or subtract equipment at specific

locations as it deems appropriate. All fountain/frozen and vendor dispensers must be

installed according to City, County and State regulations and will have automatic shut

off and backflow devices where needed.

A. Saint Louis Zoo – Forest Park - breakdown of current equipment infrastructure

requirements:

i. Cashier Operated Fountain Towers (with BIB rack and compressors as

needed)- 28

ii. Self-Serve Fountain Towers (with BIB rack and compressors)- 2

iii. Countertop Merchandising Coolers- 16

iv. Single & Two Door Merchandising Coolers - 26

v. Full Service Public Facing Vending Units - 12

vi. Zoo Operated Team Member Back of House Vending Units - 6

vii. Frozen Beverage Units -16

B. WildCare Park – North County- breakdown of anticipated equipment

infrastructure requirements:

i. Cashier Operated Fountain Towers (with BIB rack and compressors as

needed)- 8

ii. Self-Serve Fountain Towers (with BIB rack and compressors) - 0

iii. Countertop Merchandising Coolers - 16

iv. Single & Two Door Merchandising Coolers - 10

v. Full Service Guest Facing Vending Units - 8

vi. Self-Serve Back of House Vending Units - 4

vii. Frozen Beverage Units - 8

II. Ordering & Delivery -Vendor agreement will include the following:

A. Vendor will be expected to establish a set schedule for multiple date deliveries

per week. Preferred delivery days for the beverage program are Tuesday,

Wednesday and Friday, 7:00 a.m.-10:00 a.m. CST.

B. Vendor will have on-line/web-based ordering capability, with the ability to

handle multiple users.

C. Items not delivered due to mis-pick will be expected to be replaced on the same

day.

D. Out of stock items require immediate notification on the expected return to

availability. Items are required to be shipped as soon as available. Any long-term

outages require an alternate product to be provided.

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Saint Louis Zoo Beverage Supplier and Sponsorship Program RFP 2024 Addendum 2

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