BCS Addendum #1 RFP 2024-04 Lawn Services Attachment 1

Agency:	Birmingham City Schools
State:	Alabama
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Apr 25, 2024
Due:	May 9, 2024
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

(IRB)

To Prospective Bidders:

Solicitation Number:

Title:

Release Date:

Director of Purchasing:

Address:

Phone:

Email:

ITB #2021-02

Lawn and Landscaping Services

February 10, 2021

Edward McMullen

Birmingham Board of Education

2015 Park Place North

Birmingham, AL 35203

205.231.4885

purchasing@bhm.k12.al.us

In observance of President’s Day, the school district will be

closed on Monday, February 15, 2021.

Notice is hereby given that the Birmingham Board of Education (the “Board”) will accept bids for ITB #2021-02, Lawn and

Landscaping Services. Sealed bid must be submitted to the Birmingham Board of Education, Purchasing Department, Room

202, 2015 Park Place North, Birmingham, Alabama 35203, by 2:00 PM CDT/CST on Thursday, March 4, 2021. Bids are due and

will be opened at this time.

Faxed or emailed bids are not acceptable. The Invitation to Bid document is available on the District’s website at

https://www.bhamcityschools.org/Page/332. For important dates, please refer to 1.7 – ITB Schedule of Events on Page 7.

Site Visits will be held at various school locations. For details, refer to 1.11 – Pre-Bid Conference and Site Visit(s) on Page 8.

Bidder may not withdraw bid after the time set for the opening thereof, unless the award of the contract is delayed for a period

exceeding ninety (90) calendar days. The Board reserves the right to reject any or all bids, and to waive all formalities in bidding

and to award the contract to the lowest responsible Bidder in accordance with applicable law.

It is not the policy of the Board to award contracts on the basis of price alone, quality and suitability to purpose and the needs

of the Board being controlling factors. When applicable, warranty and maintenance agreement will be considered in

determining the lowest responsible Bidder.

THE BOARD WILL NOT ACCEPT BIDS THAT ARE LATE.

Company:

By: Edward McMullen

Edward McMullen, Director of Purchasing

Telephone:

Address:

Fax:

City:

State:

Zip Code:

Email:

Typed/Printed Name

Title

Authorized Signature

Date

NO RESPONSE – I hereby submit a “NO RESPONSE” for the following reason(s):

Insufficient time to respond to ITB.

Schedule will not permit us to respond.

We do not offer the product or service requested.

Unable to meet specifications.

Unable to meet insurance requirements.

Keep our company on the bidder’s list for future ITB.

Remove our company from the bidder’s list.

Other__________________________________________

Please submit “No Response” via email to: purchasing@bhm.k12.al.us

Birmingham City Schools

Lawn and Landscaping Services

ENVELOPE LABEL

SEALED BID ENCLOSED

(To Be Opened By Purchasing Official Named Below)

Respondent’s Name: ________________________________________________

Primary Contact:

________________________________________________

Respondent’s Address: ________________________________________________

________________________________________________

Submit Response To:

Edward McMullen, Director of Purchasing

Birmingham Board of Education

Purchasing Department, Room 202

2015 Park Place North

Birmingham, Alabama 35203

Solicitation No. & Title: ITB #2021-02 – Lawn and Landscaping Services

Solicitation Due Date & Time: Thursday, March 4, 2021, 2:00 PM CDT/CST

ITB #2021-02

Page 2 of 46

Birmingham City Schools

Lawn and Landscaping Services

SECTION

TABLE OF CONTENTS

DESCRIPTION

PAGE

1 INTRODUCTION..................................................................................................................................... 5

1.1 Purpose.......................................................................................................................................... 5

1.2 District Background ...................................................................................................................... 5

1.3 Minimum Eligibility Requirements .............................................................................................. 5

1.4 State of Alabama Immigration Law (Act 2011-535) .................................................................... 6

1.5 Contract Term ............................................................................................................................... 7

1.6 Additional Purchases .................................................................................................................... 7

1.7 ITB Schedule of Events ................................................................................................................ 7

1.8 Bidder Inquiries ............................................................................................................................ 8

1.9 Representatives ............................................................................................................................. 8

1.10 Addenda ........................................................................................................................................ 8

1.11 Pre-Bid Conference and Site Visit(s)............................................................................................ 8

1.12 Bid Due Date............................................................................................................................... 10

1.13 Bid Opening Date ....................................................................................................................... 10

1.14 Prime Bidder ............................................................................................................................... 11

1.15 Bid Submittal Items .................................................................................................................... 11

1.16 Bid Preparation ........................................................................................................................... 12

1.17 Additional Information ............................................................................................................... 12

1.18 Withdrawal of Bid....................................................................................................................... 12

1.19 Late Bid....................................................................................................................................... 12

1.20 Rejection of Bid .......................................................................................................................... 12

1.21 Acceptance of Bid....................................................................................................................... 13

1.22 Award.......................................................................................................................................... 13

1.23 Protests ........................................................................................................................................ 13

1.24 Disputes and Appeals.................................................................................................................. 13

1.25 Cost of Preparation, Submitting Bid/Oral Presentation .............................................................. 13

2 SCOPE OF WORK/SPECIFICATIONS ..................................................................................................... 14

2.1 Scope of Work ............................................................................................................................ 14

2.2 Hours of Operation – Service Calls ............................................................................................ 21

2.3 Bidder’s Personnel ...................................................................................................................... 21

2.4 Cleaning of Worksite .................................................................................................................. 21

3 TERMS AND CONDITIONS ................................................................................................................... 22

3.1 Bid Validity Period ..................................................................................................................... 22

ITB #2021-02

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Birmingham City Schools

Lawn and Landscaping Services

3.2 Disposition of Bid ....................................................................................................................... 22

3.3 Bid Security ................................................................................................................................ 22

3.4 Insurance Requirements .............................................................................................................. 22

3.5 Orders.......................................................................................................................................... 23

3.6 Purchase Orders .......................................................................................................................... 23

3.7 Invoicing and Payment................................................................................................................ 23

3.8 Gratuities..................................................................................................................................... 24

3.9 Non-Discrimination .................................................................................................................... 24

3.10 Confidential and Proprietary ....................................................................................................... 24

3.11 Cancellation/Termination............................................................................................................ 24

3.12 Permits and Licenses................................................................................................................... 24

3.13 Independent Contractor............................................................................................................... 24

3.14 Delegation, Subcontracts and Assignment.................................................................................. 25

3.15 Procurement Rules ...................................................................................................................... 25

3.16 Force Majeure ............................................................................................................................. 25

3.17 Governing Laws, Ordinances and Regulations ........................................................................... 25

3.18 Public Disclosure ........................................................................................................................ 25

3.19 Pending Legal Actions ................................................................................................................ 25

3.20 Warranty of Price ........................................................................................................................ 25

3.21 Safety Warranty .......................................................................................................................... 26

3.22 Right to Purchase Elsewhere....................................................................................................... 26

4 EXHIBIT 1 – SCHOOL/FACILITY LOCATIONS......................................................................................... 27

5 ATTACHMENT A – BID SHEET .............................................................................................................. 28

6 ATTACHMENT B – INSURANCE REQUIREMENTS................................................................................. 32

7 ATTACHMENT C – ADDENDA ACKNOWLEDGEMENT.......................................................................... 35

8 ATTACHMENT D – REFERENCES .......................................................................................................... 36

9 ATTACHMENT E – CERTIFICATION REGARDING DEBARMENT ............................................................ 37

10 ATTACHMENT F – ALABAMA CHILD PROTECTION ACT OF 1999, CHAPTER 22A ................................ 38

11 ATTACHMENT G – BCS’ MINORITY PARTICIPATION PROGRAM ......................................................... 39

12 ATTACHMENT H – STATE OF ALABAMA IMMIGRATION LAW CERT. OF COMPLIANCE ...................... 40

13 ATTACHMENT I – DRUG-FREE WORKPLACE CERTIFICATION .............................................................. 41

14 ATTACHMENT J – BID CERTIFICATION ................................................................................................ 42

15 ATTACHMENT K – NON-COLLUSION CERTIFICATION ......................................................................... 43

16 ATTACHMENT L – VENDOR QUESTIONNAIRE................................................................................... 44

17 ATTACHMENT M – DISCLOSURE STATEMENT ..................................................................................... 45

18 ATTACHMENT N – MINORITY PARTICIPATION FORM......................................................................... 46

ITB #2021-02

Page 4 of 46

Birmingham City Schools

Lawn and Landscaping Services

1 INTRODUCTION

1.1 Purpose

The Birmingham Board of Education (the “Board”) is seeking bids from qualified firms (hereafter called “Bidders”)

to provide Lawn and Landscaping Services at Birmingham City Schools (“BCS” or “District”) in accordance with

the terms, conditions, and requirements contained in this Invitation to Bid (ITB).

The intent of this ITB is for the successful Bidder to provide the expertise and services requested with the

expected result to be economical and provide the school system with a higher level of product quality, reliability,

performance and customer service.

In order to ensure that the required items are provided with the highest possible quality, the Board is interested

in establishing a contract with a Bidder experienced and qualified in such contracts that will provide the quality

and services requested in a professional and timely manner.

Nothing herein is intended to exclude any responsible Bidder, or in any way restrain or restrict competition. On

the contrary, all responsible Bidders are encouraged to submit a bid and their bids are solicited.

1.2 District Background

The Birmingham City School District is located in the heart of the Birmingham/Metropolitan area in the center of

a large, diverse and culturally mixed community filled with a long rich history. In the business of educating

children since 1874, our system is comprised of 42 schools that service the 99 neighborhoods located within the

city where the education of over 22,000 students is our top priority.

With the mission to guide all students to achieve excellence in a safe, secure and nurturing environment, the

Birmingham City School System is the 5th largest school system in Alabama and is governed by an elected board

of nine members, representing the nine districts within the city. Birmingham City Schools employs over 2,700

certified and classified workers; and operates on an annual budget of approximately $302 million dollars.

For more information, please visit the District's website at www.bhamcityschools.org.

1.3 Minimum Eligibility Requirements

The District has established minimum qualifications which Bidders must meet in order for the Bidder’s response

to be considered responsive.

▪ Bidder must provide a copy of valid/current business license to conduct business in the State of Alabama

or applicable home state.

▪ Bidder must be in business for a minimum of three (3) years providing similar goods and/or services as

required in this solicitation.

▪ Bidder must provide a minimum of three (3) references for completed and/or current projects that

demonstrate the firm’s expertise and capabilities of said or similar services.

▪ Bidder is in good standing with federal, state and municipal jurisdictions to conduct business with the

District, and is not under investigation or engaged in litigation that would hinder the conduct of business.

ITB #2021-02

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BCS Addendum #1 RFP 2024-04 Lawn Services Attachment 1

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