RFP 24T-IT-203 M365 Records Management Consulting and Implementation

Request for Proposal

Cook Inlet Housing Authority (CIHA) is a state-chartered Housing Authority primarily funded by the Department of Housing and Urban Development, with other State and private grant fund sources. CIHA is accepting written proposals from responsive and responsible organizations to provide M365 Records Management Consulting and Implementation.

The selected vendor will be responsible for the following tasks:

1. Provide experienced guidance in the planning stages of project Implement M365 Records Management across multiple SharePoint sites to centralize and streamline electronic records management processes that follow the organization’s current records retention practices.
2. Configure and deploy multi-step disposition workflows with approval and deletion processes.
3. Ability to generate destruction reports.
4. Develop and implement sensitivity labels and policies where appropriate to ensure proper handling and protection of sensitive information.
5. Provide tailored education, training, and documentation for the Senior Records Manager with a hands-on approach throughout the duration of the project.
6. Provide guidance on data loss prevention policies.

Proposals must be submitted, clearly marked: “Attn: Procurement, RFP# 24T-IT-203, M365 Records Management Consulting and Implementation – Do Not Open”. CIHA will reject proposals received after the deadline. Faxed proposals will not be accepted.

Mailed, hand-delivered and/or emailed proposals: Proposals must be received at CIHA, Attention: Procurement, 3510 Spenard Road, Anchorage, Alaska 99503 no later than May 6, 2024, at 4:00 p.m., according to the time clock located at CIHA’s front desk.

Questions Due: by April 19, 2024, at 4:00 p.m. Written questions received by the deadline will be answered by addendum to all vendors.
Proposal Due: All proposals must be received at CIHA no later than May 6, 2024, at 4:00 p.m. Any proposals received after that time and date will be rejected.

EQUAL EMPLOYMENT OPPORTUNITY (EEO)
Equal Employment Opportunity. The Contractor may not discriminate against any employee or applicant for employment because of race, religion, color, national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Contractor shall post in conspicuous places, accessible to employees and applicants for employment, at the location of the grant project, notices setting out the provisions of AS 18.80.220.

The Contractor shall state, in all solicitations or advertisements for employees to work on this project, that the Contractor is an equal opportunity employer (EEO) and that all qualified applicants will be considered for employment without regard to race, religion, color, national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood.

The Contractor shall include the provisions of this EEO article in every subcontract relating to this Contract and shall require the inclusion of these provisions in every agreement entered into by any of its subcontractors, so that those provisions will be binding upon each subcontractor.

This Invitation to Bid is not to be construed as a commitment of any kind nor does it commit CIHA or the limited partnership to pay for any cost incurred in the submission of bids or any other incurred costs prior to the execution of a contract.

Published April 9, 2024, through May 6, 2024, at www.cookinlethousing.org

Request for Proposal

RFP 24T-IT-203 M365 Records Management Consulting and Implementation