Request for Proposals (RFP) - Health & Life Insurance Benefits Consultant

Agency:	City of Kenai
State:	Alaska
Type of Government:	State & Local
Category:	Q - Medical Services R - Professional, Administrative and Management Support Services
Posted:	Feb 2, 2024
Due:	Feb 23, 2024
Publication URL:	To access bid details, please log in.

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Friday, February 23, 2024 - 5:00pm

Release: January 26, 2024

Last Day for Questions: February 6 by 5:00pm

Proposals Due Date: February 23, 2024 by 5:00pm at City Hall

Please see Addendum 1 dated February 1, 2024

Supporting Documents

RFP - Health & Life Insurance Benefits Consulting (665 KB)

Addendum 1 (367 KB)

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CITY OF KENAI

REQUEST FOR PROPOSALS (RFP)

HEALTH & LIFE INSURANCE BENEFITS CONSULTANT

ISSUED

January 26, 2024

PROPOSAL DELIVERY DEADLINE

5:00 PM February 23, 2024

Issued By:

CITY OF KENAI

Human Resources Department

210 Fidalgo Avenue

Kenai, AK 99611

Point of Contact:

Stephanie Randall

srandall@kenai.city

907.283.8242

CITY OF KENAI

210 FIDALGO AVENUE

KENAI, ALASKA 99611-7794

(907) 283-8242

REQUEST FOR PROPOSALS (RFP)

Project Name: Health & Life Insurance Benefits Consulting

Proposal Documents Available: January 26, 2024

Last Day for Questions February 6 @ 5 PM

Proposal Due Date: February 23, 2024 @ 5 PM at City Hall

The City of Kenai hereby invites qualified firms to submit proposals for acceptance by

the City to provide health & life insurance benefits consulting. The effective date of this

contract shall be from the date of award to March 31, 2027 with an option to renew for

two additional one-year periods, upon mutual consent by the successful firm and the

City of Kenai.

Proposers should contact the Human Resources Department at (907) 283-8242 to be

placed on the plan holder’s list to receive addenda.

RFP documents can be obtained on the City of Kenai website at www.kenai.city or at City

Hall.

Publish:

Anchorage Daily News- January 28,2024

Peninsula Clarion – January 28, 2024 and January 31, 2024

REQUEST FOR PROPOSALS (RFP) INSTRUCTIONS

1.0 GENERAL INFORMATION

1.1 Purpose

The City of Kenai is seeking a Health & Life Insurance Benefits Consultant to assist the City in

providing health benefits for approximately 120 employees and their dependents.

The effective period of this contract shall be from the date of award to March 31, 2027 with an

option to renew for two (2) additional one-year periods, upon mutual consent by the successful

firm and City of Kenai.

1.2 Questions

Any questions regarding this proposal are to be submitted in writing to the Human Resources

Department by no later than the date specified in the advertisement. Questions shall be emailed

to srandall@kenai.city. The subject line of the email should read: “Questions: Kenai Health &

Life Insurance Benefits Consulting Contract”.

Verbal requests for information or clarification will not be accepted. No oral change, or

interpretation, of any provision contained in this RFP is valid. Written addenda will be issued when

changes, clarifications, or amendments to proposal documents are deemed necessary by the

City.

To receive project addenda, you must be on the plan holders list. To be placed on the plan holders

list, please contact the Human Resources Department either by phone at 283-8242 or email

srandall@kenai.city. Downloading RFP’s from the City web site does not automatically put you

on the plan holders list.

1.3 Preparation Costs

The City shall not be responsible for proposal preparation cost, nor for any cost including attorney

fees associated with any (administrative, judicial or otherwise) challenge to the determination of

the highest ranked proposer and/or award of contract and/or rejection of proposal. By submitting

a proposal, each proposer agrees to be bound in this respect and waives all claims to such costs

and fees.

1.4 Timeline

Release……… .................................................................................................. January 26, 2024

Final Questions Due........................................................................................... February 6, 2024

Proposals Due .................................................................................................February 23, 2024

Proposed Evaluation ………………………………………………………………...February 26, 2024

Intent to Award....................................................................................................... March 4, 2024

Notice of Award...................................................................................................... March 7, 2024

These dates are approximate and subject to change.

2.0 RULES GOVERNING COMPETITION

2.1 Examination of Proposals

Proposers should carefully examine the entire Request for Proposal (RFP) and any addenda

thereto, and all related materials and data referenced in the RFP. Proposers should become fully

aware of the nature of the work and the conditions likely to be encountered in performing the work.

2.2 Proposal Acceptance Period

Proposals must be irrevocable for ninety (90) days following the submission date.

2.3 Confidentiality

The content of all proposals will be kept confidential until the selection of the Consultant is

announced. At that time, the selected proposal is open for review by the competing proposers,

excluding any tabulations and evaluations thereof. After the award of the Contract, all proposals,

tabulations and evaluations will then become public information.

2.4 Proposal Format

Proposals are to be prepared in such a way as to provide a straight forward, concise delineation

of the proposer’s capabilities to satisfy the requirements of this RFP. Emphasis should be

concentrated on conformance to the RFP instructions, responsiveness to the RFP requirements,

and completeness and clarity of content.

2.5 Signature Requirements

All proposal transmittal letters and fee schedules must be signed. A proposal may be signed by:

an officer or other agent of a corporate vendor, if authorized to sign contracts on its behalf; a

member of a partnership; an owner of a privately-owned vendor; or other agent if properly

authorized by a power of attorney or equivalent document. The name and title of the individual(s)

signing the proposal must be clearly shown immediately below the signature.

2.6 Proposal Submission

Three (3) copies of the Technical Proposal are to be submitted to the City of Kenai Human

Resources Department at 210 Fidalgo Avenue, Kenai, AK 99611, along with one (1) copy of the

Fee Schedule in a separate sealed envelope. These four (4) documents shall be submitted in a

sealed envelope clearly marked with the proposer’s and RFP name.

2.7 Tax Compliance

Kenai City Code requires that businesses or individuals contracting to do business with the City

be in compliance with the Kenai Peninsula Borough tax provisions. No contract will be awarded

to any individual or business found to be in violation.

2.8 Licenses and Certifications

Proposers shall include with their proposals copies of all licenses, certificates, registrations and

other credentials required for performance under the contract. Documentation must be current

and must have been issued by or under authority of the State of Alaska or, if documentation is

from an outside jurisdiction, such documentation must be accepted as valid by the State of Alaska

for performance in Alaska. Such documentation shall include, but is not limited to, Alaska

business license and applicable professional licenses, registrations and certificates.

2.9 News Releases

News releases pertaining to the award resulting from the RFP shall not be made without prior

written approval of the City of Kenai’s City Manager.

2.10 Disposition of Proposals

All materials submitted in response to this RFP will become the property of the City of Kenai. One

copy shall be retained for the official files of the Human Resource Department and will become

public record after award of the Contract.

2.11 Oral Change/Interpretation

No oral change, or interpretation, of any provision contained in this RFP is valid. Written addenda

will be issued when changes, clarifications, or amendments to proposal documents are deemed

necessary by the City.

Proposer shall acknowledge receipt of addenda in the space provided on the Proposal Form.

Only a proposal acknowledging receipt of all addenda may be considered responsive, unless the

addendum, in the opinion of the City Manager, would have no material effect on the terms of the

proposal. The City Manager may elect to allow a proposer to acknowledge receipt of addenda

after opening proposals.

2.12 Replacement of Submitted Proposals

A respondent may withdraw a proposal at any time prior to the final submission date by sending

written notification of its withdrawal, signed by an agent authorized to represent the agency. The

respondent may thereafter submit a new or modified proposal prior to the final submission date;

or submit written modification or addition to a proposal prior to the final submission date.

Modifications offered in any other manner, oral or written, will not be considered. A final proposal

cannot be changed or withdrawn after the time designated for receipt, except for modifications

requested by the City after the date of receipt and following oral presentations.

2.13 Late Submissions

Proposals not received prior to the date and time specified will not be considered.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Request for Proposals (RFP) - Health & Life Insurance Benefits Consultant

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