Request for Proposal - Repair Freeze Damage at the Hughes City Health Clinic
| Agency: | Tanana Chiefs Conference |
|---|---|
| State: | Alaska |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Mar 27, 2024 |
| Due: | Apr 19, 2024 |
| Publication URL: | To access bid details, please log in. |
Request for Proposal – Repair Freeze Damage at the Hughes City Health Clinic
March 20, 2024
Tanana Chiefs Conference is requesting qualified contractors
to submit quotes to repair freeze damage at the Hughes City
Health Clinic.
Interested contractors are required to contact Tanna Carter via
email at tanna.carter@tananachiefs.org. to register and receive
an RFQ packet. Registration will close at 1:00 AST, March 29,
2024. Proposals will be due at 1:00PM AST, April 19,2024.
Attachment Preview
TANANA CHIEFS CONFERENCE REQUEST FOR QUOTE
TO REPAIR FREEZE DAMAGE AT THE HUGHES CITY CLINIC
LOCATED IN HUGHES CITY ALASKA
March 19, 2024
TABLE OF CONTENTS
Contents
I.
SOLICITATION ...................................................................................................................................3
II.
SCOPE OF WORK..............................................................................................................................3
III. WORK CONSIDERATIONS/RESTRICTIONS ....................................................................................3
IV. SCHEDULE.........................................................................................................................................4
V.
TERMS AND CONDITIONS................................................................................................................5
VI. AN/AI (ALASKA NATIVE OR AMERICAN INDIAN) REQUIREMENTS ............................................5
VII. APPENDICES .....................................................................................................................................5
Hughes Clinic Freeze Damage
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I. SOLICITATION
Tanana Chiefs Conference (TCC) is soliciting quotes from qualified Contractors to provide
labor, materials, and equipment, to repair freeze and subsequent flood damage to the
Hughes City Health Clinic. Tanana Chiefs Conference will coordinate a site visit for any
interested prospective bidder.
Questions shall be emailed to Tanna Carter at tanna.carter@tananachiefs.org no later
than 3:00PM AST on April 11, 2024.
The final Addendum responding to questions shall be released no later than April 15,
2024.
Proposals are required to be provided no later than 1:00 PM AST April 19, 2024.
II. SCOPE OF WORK
Provide labor, materials and equipment to meet the requirements of the Project
Documents and any other items as shown on the Scope of Work (Appendix A) dated
February 14, 2024, and attached to this RFQ.
Each bidder is encouraged to make a site visit to thoroughly examine the work area
and be familiar with the contract documents. The failure or neglect of a bidder to receive
or examine any contract document or any part thereof shall in no way relieve it from any
obligations with respect to its quote or to the contract. No claim for additional
compensation shall be allowed which is based upon a lack of knowledge of any contract
document.
III. WORK CONSIDERATIONS/RESTRICTIONS
A. Work Hours/Days: Contractor shall work within the normal work hours of 8:00 am to
5:00 pm, Monday through Friday. Alternative hours and days will be considered by
TCC upon request.
B. Electrical: Contractor shall not disrupt or shut down electrical power without 2 days’
notice to TCC.
C. Excessive Disruptions: Coordinate work with Project Manager a minimum 48 hours
in advance. If during normal construction activity, it is determined by building personnel
there is excessive disruption, the Contractor may be asked to temporarily cease work
and reschedule to a new time by mutual agreement between TCC or the construction
manager and the Contractor.
Hughes Clinic Freeze Damage
3
D. Debris: All construction debris must be disposed of at the end of every shift or
hauled off site. Debris will not be allowed to accumulate on site.
E. Restrooms: Restroom(s) in the building will be available for Contractor use during
construction activities.
F. Protection: Contractor will be responsible for protecting and maintaining cleanliness
of interior finishes and surrounding areas from equipment damage for the duration of
the project.
G. Contractor Staging Area: Contractor staging area if required, shall be in the parking
lot on the North side of the building, where the work takes place. Contractor shall be
responsible for securing the staging area with fencing or other means if required.
Specific location to be provided after award.
H. Permits: Contractor will be responsible for procuring construction permit(s), including
permit fees, prior to start of construction. Provide Project Manager with a copy of all
permits.
I. Inspections: Contractor will be responsible for coordinating any required City
inspections during construction, including substantial completion and final completion
inspections with the appropriate entities. Provide the Construction Manager a
minimum of three (3) days advance notice prior to the substantial and final inspections.
Provide the Project Manager a copy of all tests and inspections within 48 hours after
completion of test or inspection.
J. Contractor Access: Contractor access to the building will be coordinated with the
Construction Manager after award of contract.
K. Coordination Meetings: A kick-off meeting shall be scheduled and conducted by the
Contractor prior to the start of the work to discuss the schedule, submittals, etc., to
assure a mutual understanding of the work between the Contractor and the Owner.
Construction coordination meetings to be held as needed with Subcontractors, Project
Manager and TCC (time and place to be determined). Contractor shall provide
progress updates weekly, at a minimum.
L. Submittals: Submit submittals as required in Drawing Specifications, in electronic
format, to the Project Manager for approval, prior to installation.
IV. SCHEDULE
The anticipated project schedule is as follows.
Deadline for Proposals
Issue Notice of Intent to Award (NOITA)
April 19, 2024
April 24, 2024
Hughes Clinic Freeze Damage
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Execute Construction Contract /Notice to Proceed
Construction Completion
May 1, 2024
August 1, 2024
All dates are approximate and contingent upon the completion of previous activities.
Contractor shall submit a work schedule for approval, prior to the start of the work.
V. TERMS AND CONDITIONS
A. Waiver of Minor Informalities: TCC expressly reserves the right to waive minor
informalities, negotiate changes or reject any and all quotes and to not award the
proposed contract, if in its best interest. “Minor informalities” means matters of form
rather than substance which are evident from the submittal or are insignificant
matters that have negligible effect on price, quantity, quality, delivery or contractual
conditions and can be waived or corrected without prejudice to the other Proposers.
B. Quotes: TCC reserves the right to not accept any Quotes.
VI. AN/AI (ALASKA NATIVE OR AMERICAN INDIAN) REQUIREMENTS
A. The Contractor and its subcontractors are required to employ AN/AI workers in
sufficient numbers to equal, at a minimum, 25% of the firm’s workforce for this
project.
B. TCC recognizes that not all contractor and subcontractor firms will be able to
comply with the 25% AN/AI hire requirement. In this case, the contractor will be
required to demonstrate an effort of good faith.
VII. APPENDICES
A. Appendix A – Scope of Work
B. Addendum #1 – Additional Work
C. Hughes City Health Clinic Site Photos
D. Insurance Requirments
Hughes Clinic Freeze Damage
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