Proposal for the Puchase of Backhoe.pdf

Agency:	Navajo Nation
State:	Arizona
Type of Government:	State & Local
Category:	38 - Construction, Mining, Excavating, and Highway Mainenance Equipment
Posted:	Apr 25, 2024
Due:	May 10, 2024
Publication URL:	To access bid details, please log in.

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NAVAJO NATION FISCAL RECOVERY FUND OFFICE

INVITATION FOR BID (IFB)

IFB #: 24-04-3318GC

FOR PURCHASE OF BACKHOE

USING ARPA FUNDING FOR THE NAVAJO NATION KAYENTA CHAPTER

I. BID INSTRUCTIONS

Bid Proposal shall be delivered, electronically, via email ONLY to the following individual:

Attention: Paulene Thomas, Department Manager II

Division of Community Development ARPA/FRF Office

Administration Building #2, 2nd Floor South

Window Rock, AZ 86515

EMAIL: pthomas@nndcd.org

Bid Proposal shall be provided in the following format:

1. Subject Title of Email shall state: “IFB 24-04-3318GC BID FOR PURCHASE OF A

BACKHOE USING ARPA FUNDING FOR THE NAVAJO NATION KAYENTA

CHAPTER”

2. The following documents should be labeled subject to the following name format:

a. Kayenta Chapter Backhoe_(Name of Vendor)_(Name of File)

3. The following documents (files) are required to be submitted as separate file attachments.

Failure to comply with this formatting will subject the bid to being disqualified:

a. Letter of Interest

b. Specifications (Attachment 1)

c. Navajo Nation Suspension and Debarment Form (Exhibit A)

d. W-9 (Exhibit B)

e. Vendor Quote

Navajo Nation businesses bidding under the Navajo Business Opportunity Act shall clearly note

their Priority 1 or Priority 2 status in the letter of interest.

Any bids or portion thereof received after the submittal deadline will not be considered and returned

to the submitting entity.

Bid Questions shall be emailed ONLY in writing to the following individual:

Shawna Ballay

Project Manager

Email: sballay@nndcd.org

The due date for bids is May 10th, 2024, at 5:00 pm, MDT.

II. BID SCHEDULE

Issuance of Invitation for Bids:

Questions on Solicitation

Response to Questions (Formal Addendum):

Bids Due:

Bid Opening:

Notice of Selection:

April 25th, 2024

May 1st, 2024

May 6th, 2024

May 10th, 2024

TBD

III. BASIS FOR AWARD

1. Completeness of the Bid Proposal, including the completed Suspension and Debarment and W9

Forms.

2. Proposal meets the specifications defined in Attachment 1

3. Proposal meets all the terms and conditions specified herein, including equipment availability.

IV. REQUIREMENTS/SPECIFICATION

Bidders responding to this solicitation shall ensure the equipment proposed meets the following

requirements:

1. Equipment shall be new.

2. Equipment shall meet the minimum specifications defined in Attachment 1 of this

solicitation. Deviations to these specifications shall be clearly noted in accordance with

paragraph XVII below.

V. WARRANTY

The manufacturer’s published warranty shall be documented in the bid. The price for a 5-year

Extended Warranty must be included as a separate cost item in the response. The Bidder shall explain

the specific coverage of each Warranty, including where maintenance covered under the Warranty will

be performed.

VI. SHIPPING AND DELIVERY

The Backhoe is expected to be delivered to the Navajo Nation within 90 days after receiving a signed

Purchase Order.

The Navajo Nation shall take delivery of the equipment at the Kayenta Chapter House on the Navajo

Nation, 1.5 miles east of Highway 163 and Junction 160, Kayenta, AZ 86003.

At time of delivery, equipment training, vehicle title, warranty, operating manual, and other licensing

documentation shall be included.

Shipping and delivery costs are considered the responsibility of the bidder and shall be included in the

bid proposal.

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VII. INSPECTION AND ACCEPTANCE

Inspection and Acceptance of each equipment shall be performed by the receiving Chapter at time of

delivery. The Bidder(s) shall coordinate three business days in advance of each delivery to ensure the

Chapter will have representatives available to perform the Inspections and Acceptance.

VIII. BUY AMERICAN ACT

The bid shall include a statement in the letter of interest that the equipment complies with the

requirements of the Buy American Act.

IX. FULLY LICENSED DEALERSHIP

Bidders must be an authorized and fully certified licensed equipment dealership that meets all the

standards and qualifications required by the equipment manufacturers. All bidders shall include a

statement certifying their Dealer licensing.

X. PREFERENCE OF NAVAJO AND INDIAN-OWNED BUSINESS

Preference of Navajo and Indian-owned businesses will be given under the Navajo Nation Business

Opportunity Act, 5 NNC §201 et. Seq. and the Navajo Nation Procurement Act 12 NNC §303.

Certification of Navajo Owned Business will be assured by certificate held by the Navajo Business

Regulatory Department. It is the responsibility of the offeror to identify themselves as certified under

the Navajo Nation Business Opportunity Act in the letter of interest. As specified in the previous

paragraph, vendors must demonstrate they are certified dealerships.

XI. PROPRIETY INFORMATION

Any restrictions on the use of data continued within any proposals must be clearly stated in the proposal

itself. Proprietary information submitted in response to this IFB will be handled in accordance with

applicable purchasing procedures. Each and every page of the proprietary material must be labeled or

identified with the word “Proprietary”.

XII. RESPONSE MATERIAL OWNERSHIP

All material submitted in this IFB shall become property of the Navajo Nation and will not be

returned to the business.

XIII. AWARD OF BID – REJECTION OF BID

The Navajo Nation reserves the right to accept bids all or in part. At the time of acceptance, the Navajo

Nation also reserves the right to increase or decrease quantities of any item at the same price bid. The

Navajo Nation reserves the right to reject any and all proposals not within the projected budget.

XIV. NOTIFICATION OF AWARD OF BID

Upon Selection, the winning Bidder will be contacted by the Navajo Nation to arrange the formal

contract documents (Purchase Order) to complete the purchase.

XV. NAVAJO NATION SALES TAXES

All goods delivered within the territorial jurisdiction of the Navajo Nation are subject to the six

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percent (6%) Navajo Sales TAX. 24 N.N.C §601 et. Seq. These taxes shall be included and itemized

on the FEE schedule for all Bidders.

Bidders shall apply for exemptions of any Federal, State, and local taxes (including Federal Excise

Taxes (FET)) at their own cost, including obtaining AZ5000 tax exempt forms in AZ, and equivalent

exemptions in NM, Utah, or other US States. The Navajo Nation shall not be responsible for obtaining

or providing tax exemptions.

XVI. WITHDRAWAL OF BID

No bid proposal shall be withdrawn for a period of 90 calendar days after the submission of the bid

without the consent of the owner.

XVII. DEVIATIONS

All specifications listed in Attachment 1 are intended to be the preferred design and performance

requirements. Where deviations from the specification are necessary, Bidder will annotate equivalent

reliability or performance. If there is insufficient room for detailing a deviation, please indicate “see

deviation” and attach, clearly indicating the requirement on any such attachments. Failure to detail all

such deviations will provide a basis for rejections of the entire proposal. Substantial deviations will not

be considered.

XVIII. BILLING AND PAYMENTS

Billing and payment shall conform with all Navajo Nation Procurement procedures. To receive

timely payment, the winning Bidder has an obligation and responsibility to present invoices that are

timely and accurate. The payment procedures established by the Division of Finance shall be

adhered to and are to begin whenever Goods or Services are delivered and accepted.

XIX. DISCLAIMER

Nothing in this IFB is intended to or shall have the effect of waiving Navajo Nation sovereignty.

The Navajo Nation is a sovereign government, and all procurements shall comply with Navajo

Nation laws, regulations, including the Navajo Nation Business Opportunity Act, Navajo Preference

in Employment, and applicable federal laws and regulations.

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Attachment 1

Specifications to Kayenta Chapter Backhoe Using ARPA Funding

Specs for Kayenta Backhoe

EQUIPMENT MODEL

Backhoe (John Deere 320P or Equivalent)

OPERATING WEIGHT

ENGINE

Gross Peak Horse Power

Cold Weather Package

Protection Guards

Cold Engine Start

Auxilary Adjustable Flow Hydraulics (Loader and Rear)

Minimum Spec

Yes

15,000LBS

115 HP

Required

TRANSMISSION

Direct Drive/Auto Shift 4 Speed

MAuetcohsahnifitcTarlaFnrsomntisWsihoene-l DMreivceha(MniFcaWl FDr)ont Wheel Drive (MFWD) with

Limited Slip Differential

MFWD Guard

CONTROL SYSTEMS

Machine Damage Avoidance/Alarm System

JoyStick Operation Controls

Loader Auto Ride Control

Required

ELECTRICAL

Deluxe Halogen Lighting, 4 Front, 4 Rear, 2 Side

Alternator

Backup Alarm

Dual Maintenance Free Batteries

Turn Signals and Brake Lights

OPERATOR STATION/COMFORT

Modular Design ROPS/FOPS Canopy with Molded Roof

Left and Right Entry Doors, Safety Glass

Delux Enclosed Climate Control Cab (AC/Heat)

Touch Screen Digital LED Displays/Controls

Air or Spring Suspension seats, adjustable armrests

12V Outlet

Interior and Outside Rear View Mirrors

AM/FM Weatherband Radio, USB Port

Lockable Cab Doors

Keys - 2 Sets, Remote Keyless Entry

All weather package

Required

145 Amp, 12V

Required

1900 CCA

Required

Exceptions

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Proposal for the Puchase of Backhoe.pdf

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