Proposal for Three (3) EMS Response Vehicles

Agency:	Navajo Nation
State:	Arizona
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Posted:	Mar 27, 2024
Due:	Apr 12, 2024
Solicitation No:	BID No. 24-03-3289LE
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

BID NO. 24-03-3289LE

PROPOSAL DUE DATE

: April 12, 2024

DESCRIPTION

: Three (3) EMS Response Vehicles

CONTACT PERSON

: Chris Kescoli

DEPARTMENT OF EMERGENCY MEDICAL

SERVICE

DIVISION OF PUBLIC SAFETY

TELEPHONE NO. (928) 871-6410

EMAIL: ckescoli@navajoems.org

RETURN ALL RESPONSES TO

DELIVER TO (PHYSICAL)

: THE NAVAJO NATION

PURCHASING SERVICES DEPARTMENT

1st Floor, Administration Building #1

WINDOW ROCK, ARIZONA 86515

ATTN: Ms. Lorita Etsitty

TELEPHONE NO. (928) 871-6316

*NOTE: THE BID NUMBER AND THE VENDOR

MUST BE INDICATED ON THE OUTSIDE OF THE

PACKAGE.

MAIL TO

: THE NAVAJO NATION

PURCHASING SERVICE DEPARTMENT

POST OFFICE BOX 9000

WINDOW ROCK, ARIZONA 86515

ATTN: Ms. Lorita Etsitty

TELEPHONE NO. (928) 871-6316

*NOTE: THE BID NUMBER AND THE VENDOR

MUST BE INDICATED ON THE OUTSIDE OF THE

PACKAGE.

SECTION I

INFORMATION ONLY NO RESPONSE TO THIS SECTION IS REQUIRED

A. ISSUING OFFICE: This request for Proposals (RFP) is issued by the Purchasing Services

Department of the Navajo Nation, P.O. Box 9000, Window Rock, Arizona 86515

B. PURPOSE: This RFP provides prospective respondents with sufficient information to enable

them to prepare and submit proposals for consideration.

C. SCOPE: This RFP contains the instructions governing the proposals to be submitted and material

to be included therein; mandatory requirements which must be met to be eligible for consideration;

and other requirements to be met by each proposal.

D. SCHEDULE OF ACTIVITIES:

DEADLINE:

1. Public Advertisement

RFPs and Advertisements (nnooc.org)

April 4 &11, 2024

2. Prospective respondents inquire deadline

(No questions accepted after this

date) Inquiries and questions will be

answered at any time prior to this

date. Questions to this RFP may be

verbal or in writing.

April 9, 2024, at 5:00 p.m.

3. Due date for proposal

April 12, 2024

4. Opening of proposals and evaluation

April 16, 2024

5. Award date for contract

April 17, 2024

E. INQUIRIES: Prospective respondents may make telephone or written inquiries concerning this

RFP to obtain clarification of requirements. Email inquiries may be emailed to

ckescoli@navajoems.org. No inquiries will be accepted after the inquiry deadline listed in Section

D. Mailed inquiries are to be addressed to:

THE NAVAJO NATION

PURCHASING SERVICES DEPARTMENT

POST OFFICE BOX 9000

WINDOW ROCK, ARIZONA 86515

ATTN: Ms. Lorita Etsitty

TELEPHONE (928) 871-6316

Note: Please mark on the outside of the envelope or subject line of email – EMS Response Vehicles

Page 2 of 7

F. ADDENDUM OF SUPPLEMENT TO THIS REQUEST FOR PROPOSALS: In the event that it

becomes necessary to revise any part of this RFP, an addendum will be issued.

G. PROPOSALS SUBMISSION: Bidders who are mailing their proposals should allow sufficient time

for mail delivery to ensure receipt by the time specified. It is recommended they be sent by

certified/priority mail with tracking to the physical address indicated on the cover sheet of this RFP.

G. TWO (2) IDENTICAL PROPOSALS ARE REQUIRED: Delivered in a sealed envelope; also

include the name and address of the individual or firm submitting the proposal. Allow sufficient

time for physical and/or mailing delivery to addresses found on the cover page of this RFP. Email

proposals will not be accepted.

H. LATE RECEIPT OF PROPOSALS: Late proposals will not be accepted. It is the responsibility of

the bidder to ensure the proposal arrives in the Purchasing Services department prior to the date

and time specified.

I. REJECTION OF PROPOSALS: The Purchasing Services Department reserves the right to reject

any or all proposals and to waive informalities and minor irregularities in proposals received.

J. PROPRIETARY INFORMATION: Any restriction on the use of data contained within any

proposals must be clearly stated in the proposal itself. Proprietary information submitted in

response to this RFP will be handled in accordance with applicable purchasing procedures. Each

and every page of the proprietary material must be labeled or identified with the word “proprietary”.

K. RESPONSE MATERIAL OWNERSHIP: All material submitted regarding this RFP shall become

the property of the Navajo Nation and will not be returned to the bidder. Responses received will

be retained in file and may be reviewed by any person after final selection has been made, subject

to Paragraph K above. The Purchasing Services Department has the right to use any or all

system ideas presented in reply to this RFP, subject to limitations outlined in paragraph K above.

Disqualification or non-selection of a bidder or bid does not eliminate this right.

L. INCURRING COSTS: The Navajo Nation Purchasing Service Department is not liable for any

cost incurred by the bidders prior to issuance of an agreement, contract and/or purchase order.

M. ACCEPTANCE OF PROPOSAL CONTENT: The contents of the proposal of the successful

bidder will become contractual obligations if acquisition action ensues. Failure of the successful

bidder to accept these obligations in a purchase agreement, purchase order, delivery order or

similar acquisition instrument may result in cancellation of the award and such bidder may be

removed from future solicitations. The Navajo Nation Purchasing Services Department reserves

the right to pursue appropriate legal action in the above set of circumstances.

Page 3 of 7

N. EVALUATION PROCEDURES AND CRITERIA:

1. General Procedures:

a. An ad hoc committee will judge the merit proposals received in accordance with the

criteria defined herein.

b. Failure of a bidder to provide any information requested in this RFP may result in

disqualification of the proposal. All proposals must be endorsed with the signature of a

responsible official having the authority to bind the offeror or to the execution of the

proposal.

c. The sole objective of the ad hoc committee will be to select the bidder whose proposal is

most responsive to the Navajo Nation Purchasing Services Department. The

specifications within this RFP represent the minimum performance necessary for

response. On the basis of the evaluation criteria established in this RFP, the ad hoc

committee will select and recommend the bidder who best meets this objective.

d. Evaluation Criteria: The following criteria will be used by the ad hoc committee in the

selecting process for contract award. The technical proposal factors will be rated on a

scale of 10-100 with weight relations as stated below:

Technical Proposal Factors:

Possible Points:

Device Specifications

Offeror’s meeting the minimum specifications and

requirements as listed in Section III herein.

Qualifications of Firm

Offeror’s qualifications, including work on similar projects,

experience of personnel

Quality, Accuracy and Completeness of the Proposal

The quality, accuracy, and completeness of the Offeror’s

proposal in response to the RFP specifications and

requirements.

Cost

Price offered is responsive to the RFP requirements and

Instructions, and is realistic in respect to specifications

and requirements.

TOTAL: 100

Page 4 of 7

O. STANDARD CONTRACT: The Navajo Nation reserves the right to incorporate standard contract

provision into any contract negotiations as a result of a proposal submitted in response to this

RFP.

P. RETURN OF PROPOSALS: The Navajo Nation has no obligation to return any proposal received

in response to this RFP.

Q. GOVERNING LAW: This procurement and any agreement with offerors that may result shall be

governed by the laws of the Navajo Nation. The Navajo Nation is not bound to enter a contract

under the RFP or RSQ and may issue a subsequent RFP or RSQ for the same services. The

Navajo Nation is a sovereign government and all contracts entered into as a result of the RFP

shall comply with Navajo Nation law, rules and regulations, including the Navajo Preference in

Employment Act. Navajo Business Opportunity Act, 5 NNC will apply.

R. ALTERNATE PROPOSALS: Alternate proposals will not be accepted and will be deemed non-

responsive.

SECTION II

PROPOSAL FORMAT AND ORGANIZATION

A. NUMBER OF COPIES

Proposer shall provide two (2) identical proposals to the location specified for the submission of

proposals in Section I, Paragraph H, on or before the closing date and time for receipt of proposal.

Allow sufficient time for physical and/or mailing delivery to addresses found on the cover page of

this RFP. Email proposals will not be accepted.

B. PROPOSAL FORMAT

All proposals must be typewritten on standard 8.5 x 11 paper (larger paper is permissible for charts,

spreadsheets, etc.) and bound with tabs/dividers delineating each section, as necessary

1. Proposal Organization

The proposal must be organized and indexed in the following format and must contain as

minimum all list items in the sequence indicated.

a. Table of Contents

b. Letter of Transmittal

c. Cost Proposal

d. Response to the Specifications request

Page 5 of 7

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Proposal for Three (3) EMS Response Vehicles

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