Proposal for Construction Staking and Legal Surveying.pdf

Agency:	Navajo Nation
State:	Arizona
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Posted:	Mar 29, 2024
Due:	Apr 19, 2024
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS (RFP)

BID NO. 24-03-3288GC

NAVAJO NATION FISCAL RECOVERY FUND OFFICE

CONSTRUCTION STAKING AND LEGAL SURVEYING

MARCH 28, 2024

1. INTRODUCTION

a. The Navajo Nation Fiscal Recovery Fund Office is requesting Cost Proposals from

Surveying and Engineering firms, listed in the Navajo Business Regulatory Source

List, interested in performing construction staking surveying and legal surveying

of 6.64-Acres of Existing Land in Tse Bonito, New Mexico, Navajo Nation. A map

is attached indicating the location and survey boundaries.

b. This project is subject to all provisions of the Navajo Business and Procurement

Act, 12 N.N.C. §1501 et seq.

c. The selected firm shall comply with all provisions of the Navajo Preference in

Employment Act at 15 N.N.C. § 601 et seq.

d. This project is subject to all provisions of the Navajo Business Opportunity Act

(NBOA) (5 NNC T§§ 201 et seq), the Navajo Business and Procurement Act, 12

§1501 et seq. The selection of A/E Firm will be made in accordance with NBOA.

Selected firm shall comply with all the provisions of the Navajo Preference in

Employment Act at 15 N.N.C. § 601 et seq and NBOA. The Navajo Nation will not

provide any waiver of sovereign immunity.

e. The selected firm and any subcontractors will be subject to Federal

Procurement Standards and Compliance and Reporting Requirements-

State and Local Fiscal Recovery Funds, September 20, 2022 Version: (As

Amended)

2. PROJECT DESCRIPTION

The Navajo Nation Fiscal Recovery Funds Office is planning on developing an office complex

located in Tse Bonito, New Mexico. Project consists of building a Traffic Turn Out w/Culvert,

Access Road, Parking Lot, Flood Wall, Office Building Pads, Fencing, Septic Tank and

Drainfield, Power Poles and a potable water line.

3. PROJECT LOCATION

This project is located in Tse Bonito, New Mexico. The area to be surveyed is 6.64+Acres

N54 Highway ROW and AZ 264 ROW as shown on the Attached Site Plan.

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4. PROPOSAL DUE DATE

a. The RFP Package is due 3:00 PM (MST) on April 19, 2024 at the Navajo Nation

Fiscal Recovery Office front desk. Late proposals will be returned to the sender.

Proposals must be clearlylabeled “NN FISCAL RECOVERY FUNDS OFFICE COMPLEX SURVEY

STAKING AND LEGAL SURVEYING” INSTRUCTIONS TO OFFERORS TO VISIBLY MARK ON

THE OUTSIDE OF THE PROPOSAL PACKAGE, IF APPLICABLE, THE OFFERORS’S PRIORITY

STATUS UNDER THE NAVAJO NATION BUSINESS OPPORTUNITY ACT. IT IS THE

RESPONSIBILITY OF THE OFFEROR TO IDENTIFY THEMSELVES AS CERTIFIED UNDER THE

NAVAJO NATION BUSINESS OPPORTUNITY ACT.

b. Navajo Nation Fiscal Recovery Office and Contact.

Mailing Address:

Navajo Nation Fiscal Recovery Office

P.O. Box 2469

Window Rock, Arizona 86515

Phone: (928) 270-8456

Physical Address:

W.008-068 Beacon Road, Window Rock Airport(Fiscal Recovery Fund Office Trailer)

Window Rock, Arizona 86515

Questions can directed to: Max Bighorse, P.E., mlbighorse@navajo-nsn.gov Cell:

928-270-8456

5. PROPOSAL CONTENT

a. A limit of 20 pages is required, 8 ½ x 11 size, double sided sheet counts as one

page.

b. A total of 5 copies and 1 original of Proposal.

c. Cover Letter; clearly stating who the firm is. Does not count towards 20 page

limit.

d. Proposal, 20 Page Limit (can be double sided) Introduction, Overall Surveying

Experience, Experience on the Navajo Nation, Experience on Transportation

Projects, Team Members, Firm’s Qualifications, Plan of Approach, Surveying

Equipment to be used, Use of Navajo Labor Force.

e. Completed W-9 Form

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f. Completed Navajo Nation Certification Regarding Debarment, Suspension and

Contracting Eligibility

g. Resumes of Key Personnel, Professional Registration of Key Personnel,

Professional Liability Insurance, Commercial Liability Insurance, Navajo Nation

Business Regulatory Certification, State Firm Registration (i.e. Arizona, New

Mexico, Utah, etc.) Does not counts towards 20-page requirement.

h. W-9 to be completed and submitted with this Request for Proposals (RFP). Can

be downloaded at www.nnooc.org

i. Navajo Nation Suspension and Debarment Form to be completed and submitted

with this Request for Proposals (RFP). Can be downloaded at www.nnooc.org

6. FEES

In a Separate Sealed Envelope: Fees to complete this project. Add 20% to the Overall

Base Bid for Contingency. Include Navajo Nation Taxes 6% at end.

7. REQUIREMENTS OF THE FIRM IF CONTRACT AWARDED

If awarded a contract, the Firm should be prepared to comply with the following:

a. Comply with all applicable Federal, Compliance and Reporting Requirements-

State and Local Fiscal Recovery Funds, September 20, 2022 Version: 5.0 (As

Amended).

b. Selected firm shall comply with all provisions of the Navajo Preference in

Employment Act at 15 NNC. § 601 et seq. and NBOA (5 NNC§ 201 et seq).

c. The selected firm shall contact the Navajo Nation’s Source List of firms to be

given priority in Firms’ selection of Subcontractors for this project.

8. SCOPE OF WORK: SURVEYING STAKING, LEGAL SURVEY PLAT AND UTILITY

EASEMENTS

a. The person responsible for overseeing the surveying staking and legal surveying

shall be a Registered Land Surveyor and be proficient in conducting construction

staking and legal surveys; produce survey plats and legal descriptions.

b. All bearing and elevations will be based on the established Control Point

provided by the Owner.

c. Based on Construction Plans provided by the Owner, Survey Firm will set Survey

Stakes for the following:

1. 2 Office Buildings Corners 84’x108’ and 98’x108’

2. Septic Tank & Drainfield Locations

3. BIA Traffic Turn Out and Culvert Locations-within BIA ROW

4. 700’ of Concrete Flood Wall

5. 2005’ of Security Fence and 2 Steel Gates

6. 1700’ of Water Line PVC and 1700’ of Fire Line PVC

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7. 600’ of Concrete Sidewalks

8. Cattle Guard Location

9. Fire Hydrants Location

10. Parking Lot Edges, Corners and Drainage Channel

11. Setting On Site Control Points for Grade Checker

12. Provide Cut/Fill Information on all Stakes

13. Alternate Access Road for Navajo DOT

14. 800’ of Overhead Electric Power Line

15. All other Construction Stakes called for by Owner

9. LEGAL SURVEY AND UTILITY EASEMENTS DOCUMENTS

d. Produce a Utility Easement Map for the Domestic Water Line, Fire

Flow Water Line

e. Produce a 800’ Utility ROW Map and Easement Map for the Electric

Power Line for Continental Divide Electric Cooperative

f. Produce a Survey Plat with Legal Description for Entire 6.64-acre

Fiscal Recovery Fund Office Complex Land Tract.

Traffic Control during the field surveying operations shall be in accordance with the “Manual on

Uniform Traffic Control Devices, 2009 Edition” by the Federal Highway Administration (FHWA).

10. DELIVEREABLES

a. Survey Stakes and Survey Hubs set as mentioned in the Scope of Work.

b. Digital and hard copy of Survey Plats/Legal Description and Utility

Easements/Legal Description mentioned in the Scope Of Work.

c. Digital and hard copy of AS BUILTS Maps of location of ALL facilities.

11. PROJECT MANAGEMENT

a. Selected Firm shall prepare a Project Schedule and Strictly Adhere to the

Completion Date and Timelines.

12. TERMS AND CONDITIONS

a. Nothing in this RFP is intended to or shall have the effect of waiving any privileges or

immunities afforded. The Navajo Nation including, but limited to, sovereign

immunity or official immunity and it is expressly agreed that the Navajo Nation

retains such privileges

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b. The Navajo Nation is a sovereign government and all contracts entered because of

the RFP shall comply with the Navajo Nation Laws, Rules, and Regulations, includes

the Navajo Preference in Employment Act- and applicable federal laws, rules and

regulations.

c. The payment procedures established by OOC/Division of Finance shall be adhered to

and are to begin whenever Goods or Services are delivered and accepted.

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Proposal for Construction Staking and Legal Surveying.pdf

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