Window Cleaning Services

Agency:	City of Thornton
State:	Colorado
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Apr 2, 2024
Due:	Apr 28, 2024
Solicitation No:	214-24
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL (RFP)

RFP No. 214-24

WINDOW CLEANING SERVICES

Purchasing Analyst of Record: Denise Serna

Denise.serna@ThorntonCo.gov

City Hall – 2nd Floor

Contracts and Purchasing Division

9500 Civic Center Drive

Thornton, CO 80229-4326

Main Phone: 303-538-7325

RFP No. 214-24

Window Cleaning Services

TABLE OF CONTENTS

A.1 SCHEDULE OF EVENTS:............................................................................................... 4

A.2 PURCHASING ANALYST OF RECORD: ....................................................................... 4

A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS: .................................................. 4

B.1 CURRENT STATE: ......................................................................................................... 5

B.2 AWARD LENGTH: .......................................................................................................... 5

B.3 SCOPE OF WORK – GENERAL CONSIDERATIONS: .................................................. 5

B.4 ESTIMATED QUANTITIES: ............................................................................................ 9

B.5 F.O.B. POINT: ................................................................................................................. 9

B.6 DEMONSTRATIONS AND INTERVIEWS:...................................................................... 9

B.7 INVOICING REQUIREMENTS: ....................................................................................... 9

B.8 FELONY DISQUALIFICATION: ...................................................................................... 9

B.9 VENDOR PERFORMANCE MANAGEMENT: .............................................................. 10

B.10 COOPERATIVE PURCHASING: ................................................................................ 10

C.1 INSTRUCTIONS FOR ANSWERING QUESTIONS: ..................................................... 10

C.2 PROPOSAL QUESITONS: ........................................................................................... 10

D.1 PRICING INFORMATION: ............................................................................................ 13

D.2 BEST AND FINAL OFFER:........................................................................................... 14

D.3 ANNUAL PRICE UPDATES: ........................................................................................ 14

D.4 PROPOSAL ITEMS: ..................................................................................................... 14

E.1 PROPOSAL POSTED LOCATIONS: ............................................................................ 14

E.2 SITE VISIT:.................................................................................................................... 15

E.3 PROPOSAL QUESTIONS:............................................................................................ 15

E.4 ADDENDA:.................................................................................................................... 15

E.5 SUBMISSION OF PROPOSALS:.................................................................................. 15

E.6 DOCUMENTS FOR FINAL VENDOR SUBMISSION:................................................... 16

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RFP No. 214-24

Window Cleaning Services

E.7 PAGE LENGTHS FOR FINAL VENDOR SUBMISSION: ............................................. 16

E.8 CONFIDENTIAL AND PROPRIETARY INFORMATION............................................... 16

E.9 LATE PROPOSAL SUBMISSIONS: ............................................................................. 17

E.10 AWARDS:.................................................................................................................... 18

E.11 ACCEPTANCE PERIOD: ............................................................................................ 18

E.12 EVALUATION OF PROPOSALS: ............................................................................... 18

E.13 EVALUATION CRITERIA:........................................................................................... 18

E.14 POST AWARD PURCHASE ORDER: ........................................................................ 19

E.15 STANDARD PROPOSAL CONSIDERATIONS: ......................................................... 19

F.1 SAMPLE AGREEMENT: ............................................................................................... 19

G.1 ACCEPTANCE AND ADDENDA ACKNOWLEDGEMENT FORM: ............................. 20

G.2 SAMPLE AGREEMENT ACKNOWLEDGEMENT FORM ............................................ 22

G.3 REFERENCES AND AUTHORIZATION AND RELEASE FORM: ............................... 23

H.1 PURCHASING MANAGER FORM: .............................................................................. 24

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RFP No. 214-24

Window Cleaning Services

SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL

SUMMARY OF NEEDS

A.1 SCHEDULE OF EVENTS:

The following is a list of important items, dates, and times that pertain to this solicitation. All times

listed below are in reference to the local Thornton, Colorado time.

Solicitation Item

Proposal Issued

Site Visits

Deadline to Submit Additional Questions

Response to Written Questions

Proposal Due Date

Date

3/29/24

4/13/24

4/18/24

4/22/24

4/28/24

Time

9:00 AM – 12:00 PM

5:00 P.M.

A.2 PURCHASING ANALYST OF RECORD:

The Purchasing Analyst of Record for this solicitation will be the central point of contact

throughout the solicitation process. All questions and inquiries must be submitted in writing via

a direct email to the Purchasing Analyst. No communication is to be directed to any other

Thornton personnel.

The Purchasing Analyst of Record’s contact information is as follows:

Name: Denise Serna

Title: Purchasing Analyst

Email: Denise.Serna@Thorntonco.gov

A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS:

The City of Thornton, CO (“Thornton”) is seeking Proposals from interested firms for the

purchase of interior and exterior Window Cleaning Services for the City of Thornton’s facilities

beginning in June 2024. Thornton’s buildings listed in this solicitation shall be where the Work

is performed and completed on an annual basis.

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RFP No. 214-24

Window Cleaning Services

CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS

B.1 CURRENT STATE:

The City of Thorton has annual window cleaning services for interior and exterior cleaning for

most of Thornton’s city buildings and are listed on pages 5 and 6 of this Solicitation. This Work

is scheduled during the summer months, typically beginning in June and completed as per the

approved schedule. Annual scheduled work shall be scheduled for the remainder of the contract

term. Additional cleanings may be requested throughout the year and scheduled by Thornton’s

Project Manager and awarded Service Provider.

B.2 AWARD LENGTH:

The initial award from this solicitation will be from the date of the final signature of the agreement,

until December 31, 2029. No further extensions or renewals shall pass this date for service

from the awarded Vendor, unless otherwise previously authorized in writing by the Thornton

Purchasing Division.

B.3 SCOPE OF WORK – GENERAL CONSIDERATIONS:

Service Provider shall perform Window Cleaning Services for City of Thornton’s designated

buildings located throughout Thornton at the building addresses listed below. Window Cleaning

Services shall be performed during regular business hours, 7:00 a.m. to 4:30 p.m., Monday through

Friday, excluding holidays unless otherwise directed by Thornton’s Project Manager. Service

Provider shall complete work in a timely and efficient manner in accordance with an established

Work Schedule.

Thornton’s Building Locations:

1. City Hall, 9500 Civic Center Drive, 80229;

2. Justice Center, 9551 Civic Center Drive, 80229;

3. Infrastructure Maintenance Center (IMC), 12450 Washington Street;

a) Administration Bldg.80241; and

b) Meter Shop;

4. Municipal Service Center, Bldg. B, 8651 Riverdale Road,80229 ;

5. Active Adult Center, 11181 Colorado Boulevard, 80233;

6. Community Center, 2211 Eppinger Boulevard, 80229; (reopening in fall 2024)

7. Community Connections, 9471 Dorothy Boulevard, 80229;

8. Fire Station No. 1, 2300 Thornton Parkway, 80229;

9. Fire Museum, 9451 Dorothy Boulevard, 80229;

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Window Cleaning Services

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