City Wide Landscaping Maintenance Bid

Agency:	City Of Seaford
State:	Delaware
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Posted:	Jan 17, 2024
Due:	Feb 7, 2024
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

January 17, 2024

Dear Vendor,

Enclosed you will find a bid package for services for the City of Seaford Maintenance Bids. All

pertinent information is contained within.

Should you need clarification on any item, please contact Ms. Katie Hickey, Superintendent of Parks

and Recreation at 302-629-6809.

Thank you for reviewing this information and participating in our bidding process.

Sincerely,

City of Seaford

Charles Anderson

City Manager

Enclosures

Bid Notice

Sealed bids will be received by the City Manager of the City of Seaford, 414 High Street,

Seaford, DE 19973, until 2:15 p.m., prevailing time on Wednesday, February 7, 2024, for “Landscape

Maintenance Bids” All bids will be opened in the Council Chambers and read aloud at this time. The

City Manager and staff will then evaluate them for compliance.

The bids may be presented to the Mayor and Council at their regular meeting on February 13,

2024, at 7:00 p.m., in Council Chambers, 414 High Street. They may be awarded at this time. The

Mayor and Council reserve the right to reject any and all bids.

Bids must be submitted in a sealed envelope, addressed ATTN: Charles Anderson, City Manager, City

of Seaford, P.O. Box 1100, Seaford, DE 19973. The outside of the envelope must be marked “Attn:

City Manager, Landscape Maintenance Bids 2024” and the bidder’s name shall be shown thereon.

All proposals must be made on the bid form provided in the specifications. All proposals must conform

to the bid documents. Any exceptions will be evaluated for suitability and acceptance is at the sole

discretion of the owner.

The successful bidder shall also secure and maintain, at its own expense, during the contract term, the

types and limits of insurance outlined in the contract documents.

Complete specifications and contract documents will be available at the City of Seaford,

414 High Street, Seaford, Delaware 19973. Copies may be obtained by calling Ashley Blalock, City

Clerk at (302) 629-9173.

No bids may be withdrawn after the scheduled time from the receipt of bids for a period of thirty days.

The City of Seaford reserves the right to reject any and all bids and to waive any or all informalities in

any bid or bids.

City of Seaford

Charles Anderson

City Manager

INFORMATION FOR BIDDERS

BIDS will be received by the City of Seaford (herein called the “Owner”) in the Council Chambers by

the City Manager, City Hall, 414 High Street, Seaford, Delaware until 2:15 p.m., prevailing time,

on February 7, 2024, and then at said location publicly opened and read aloud.

BIDDERS are advised that the bid is for all materials, equipment, manpower and services, required to

maintain several locations as described in this specification.

Each BID must be submitted in a sealed envelope, addressed to the City Manager, City of Seaford, City

Hall, 414 High Street, P.O. Box 1100, Seaford, DE 19973. Each sealed envelope containing a bid must

be plainly marked on the outside as “Attn: City Manager “Landscape Maintenance Bids 2024”

and the envelope should bear on the outside the name of the BIDDER and their address.

If forwarded by mail, the sealed envelope containing the BID must be enclosed in another envelope

addressed to the OWNER. Any BID received after that time and date specified shall not be considered.

All BIDS must be made on the required BID proposal form. All blank spaces for BID prices must be

filled in, in ink, or type written, and the BID form must be fully completed and executed when

submitted. One copy of the BID form is required. BIDS and/or alternate bids submitted by FAX will not

be accepted.

The OWNER may waive any informalities or minor defects or reject any and all BIDS. Any BID may

be withdrawn prior to the above scheduled time for the opening of the BIDS or authorized postponement

thereof. No BIDDER may withdraw a BID within thirty (30) days after the actual date of the opening

thereof.

BIDDERS must satisfy themselves of the accuracy of the required work in the BID documents by a

review of the CONTRACT DOCUMENTS. After BIDS have been submitted, the BIDDER shall not

assert that there was a misunderstanding concerning the location, use of property or conditions outlined

in the CONTRACT DOCUMENTS.

Information obtained from an officer, agent or employee of the OWNER or any other person shall not

affect the risks or obligations assumed by the CONTRACTOR or relieve them from fulfilling any of the

conditions of the contract.

The OWNER may make such investigation as they deem necessary to determine the ability of the

BIDDER to provide the necessary materials and/or labor and equipment to carry out the work and the

BIDDER shall furnish to the OWNER all such information for this purpose as the OWNER may

request. The OWNER reserves the right to reject any BID if the evidence submitted by, or investigations

of, such BIDDER fails to satisfy the OWNER that such BIDDER is properly qualified to carry out the

obligations of the Agreement. A conditional or qualified BID will not be accepted.

Award may be made to the lowest, responsible BIDDER. The Mayor and Council reserve the right to

reject any and all bids. The bids may be presented to the Mayor and Council at their Regular

Meeting on February 13, 2024, at 7:00 p.m., in Council Chambers, 414 High Street, Seaford, DE.

All applicable laws, ordinances and the rules and regulations of all authorities having jurisdiction over

the WORK shall apply to the contract throughout. Each BIDDER is responsible for reading and being

thoroughly familiar with the CONTRACT DOCUMENTS. The failure of the BIDDER to do any of the

foregoing shall in no way relieve any BIDDER from any obligation respective to their BID.

CITY OF SEAFORD

LANDSCAPE MAINTENANCE BID FOR CITY

PROPERTIES

ALL REQUIREMENTS OUTLINED ARE MANDATORY FOR THIS CONTRACT AND

SHOULD BE COMPLETELY UNDERSTOOD BY THE VENDOR PRIOR TO PLACING HIS

OR HER BID.

PURPOSE:

The intent of this contract is to provide maintenance of two City Parks (Kiwanis Park & Gateway Park),

the Riverwalk facility, a bio-retention facility on Our Lady of Lourdes Catholic Church Property, a Bio-

retention facility at the intersection of Front Street and Stein Highway, a second Bio-retention facility at

the intersection of Bridgeville Highway and Norman Eskridge Highway, the Seaford Police Department

location, & the Seaford City Hall location.

The goal of this specification is to keep these prominent areas of the City of Seaford in the best

condition possible and to beautify these identified areas so they will be appealing to our residents and

visitors.

The City of Seaford hosts several community events throughout the year. The dates of the 2024, 2025,

and 2026 events will be provided to the vendor by the Superintendent of Parks and Recreation once all

dates have been finalized. Within the prices bid for the work described herein the successful vendor

shall adjust his maintenance schedule to accommodate each event throughout the duration of the

contract. All mulching and spring plantings must be completed prior to Memorial Day, so the areas are

in the best possible condition for the spring and summer seasons.

EQUIPMENT AND LABOR:

All necessary equipment, labor and materials are to be supplied by the successful vendor to accomplish

all tasks outlined in this proposal.

CONTRACT PERIOD:

All services listed herein are to be provided from March 1, 2024 through November 30, 2024.

If the City finds the services provided by the vendor satisfactory it may, at its sole discretion at the

end of each calendar year, extend the contract for the following periods:

March 1, 2025 through November 30, 2025, and March 1, 2026 through November 30, 2026.

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