2024 City-Wide Clean Up Week

Agency:	City Of Seaford
State:	Delaware
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies
Posted:	Mar 22, 2024
Due:	Apr 18, 2024
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

March 22, 2023

Dear Vendor,

Enclosed you will find a bid package for materials and services for Clean-Up Week

within the City of Seaford. All pertinent information is contained within.

Sealed bids will be received by the City Manager of the City of Seaford, 414 High Street,

Seaford, DE 19973, until 2:00 p.m., prevailing time on Thursday, April 18, 2024 for

“Clean-Up Week.” The bid(s) will be opened in the City Hall Council Chambers and

read aloud at this time. The City Manager and staff will then evaluate them for

compliance.

Should you need clarification on any item, please contact Berley Mears, Public Works

Director at 302-629-8307. A copy of the bid specifications can be found on our website

at https://www.seafordde.com/business/bid_notices.

Thank you for reviewing this information and participating in our bidding process.

Sincerely,

City of Seaford

Charles Anderson

City Manager

City of Seaford

2024 Clean-Up Week

Clean-Up Week will be from May 13th – 17th, 2024

SPECIFICATIONS

o (5) 30-Yard Roll-off dumpsters. Dumpsters will be required to be on site

by May 10th.

o 30-40 pulls required, but not limited to that amount.

o A minimum of 5 pull & returns will be required on a daily basis,

beginning on May 13th, and continuing until the site is clear.

o All disposed of waste will be paid at a rate of $75.00 per ton. This fee is

derived from the $85.00 a ton disposal fee minus the $10.00 a ton discount

disposal fee (DDF) or “rebate”.

o The City will take responsibility for separating tires from overall bulk

loads. The separated tires will be loaded in a separate dumpster to be

removed from the site by awarded trash hauler. Tire disposal fees will be

the going rate from the D.S.W.A. which is $240 a ton.

All bids shall be submitted to the City of Seaford, 414 High Street, P.O. Box 1100,

Seaford, Delaware, by 2:00 pm on April 18, 2024. The bids will be opened and read aloud

at that time, in the City Hall Council Chambers. The awarding of the bid may be on

Tuesday, April 23, 2024 at the regular meeting of the Mayor and Council.

Should you have any questions, please call Berley Mears, Public Works Director, at (302)

629-8307.

THE MAYOR AND COUNCIL RESERVE THE RIGHT TO REJECT ANY AND

ALL BIDS.

Respectfully submitted,

Charles Anderson

City Manager

INFORMATION FOR BIDDERS

BIDS will be received by the City of Seaford (herein called the “Owner”) at the Council

Chambers, at City Hall, 414 High Street, Seaford, Delaware until 2:00 p.m., prevailing

time, on Wednesday, April 18, 2024, and then at said location publicly opened and read

aloud.

BIDDERS are advised that the bid for materials and services only, for Clean-Up Week

within the City of Seaford.

Each BID must be submitted in a sealed envelope, addressed to the City Manager, City

of Seaford, City Hall, 414 High Street, P.O. Box 1100, Seaford, DE 19973. Each sealed

envelope containing a bid must be plainly marked on the outside as “Attn: City

Manager – Clean-Up Week” and the envelope should bear on the outside the name

of the BIDDER and their address. If forwarded by mail, the sealed envelope

containing the BID must be enclosed in another envelope addressed to the OWNER.

Any BID received after that time and date specified shall not be considered.

All BIDS must be made on the required BID proposal form. All blank spaces for BID

prices must be filled in, in ink, or type written, and the BID form must be fully completed

and executed when submitted. One copy of the BID form is required. BIDS and/or

alternate bids submitted by FAX will not be accepted.

The OWNER may waive any informalities or minor defects or reject any and all BIDS.

Any BID may be withdrawn prior to the above scheduled time for the opening of the

BIDS or authorized postponement thereof. No BIDDER may withdraw a BID within

thirty (30) days after the actual date of the opening thereof.

BIDDERS must satisfy themselves of the accuracy of the required work in the BID

documents by a review of the CONTRACT DOCUMENTS. After BIDS have been

submitted, the BIDDER shall not assert that there was a misunderstanding concerning the

location, use of property or conditions outlined in the CONTRACT DOCUMENTS.

Information obtained from an officer, agent or employee of the OWNER or any other

person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve

them from fulfilling any of the conditions of the contract.

The OWNER may make such investigation as they deem necessary to determine the

ability of the BIDDER to provide the necessary materials and/or labor and equipment to

carry out the work and the BIDDER shall furnish to the OWNER all such information for

this purpose as the OWNER may request. The OWNER reserves the right to reject any

BID if the evidence submitted by, or investigations of, such BIDDER fails to satisfy the

OWNER that such BIDDER is properly qualified to carry out the obligations of the

Agreement. A conditional or qualified BID will not be accepted.

Award may be made to the lowest, responsible BIDDER. The Mayor and Council

reserve the right to reject any and all bids. The bids may be presented to the Mayor and

Council at their Regular Meeting on April 23, 2024 at 7:00 p.m., at City Hall, 414 High

Street, Seaford, DE.

All applicable laws, ordinances and the rules and regulations of all authorities having

jurisdiction over the WORK shall apply to the contract throughout.

Each BIDDER is responsible for reading and being thoroughly familiar with the

CONTRACT DOCUMENTS. The failure of the BIDDER to do any of the foregoing

shall in no way relieve any BIDDER from any obligation respective to their BID.

The successful Bidder will be required to provide the City of Seaford with a proof of

insurance certificate naming the City of Seaford as an additional insured.

-END OF DOCUMENT-

City of Seaford Public Works

BID PROPOSAL WORKSHEET

2024 Clean-Up Week

Total Estimate

Price Per Pull:

$_________ (Multiplied by Estimated 30 Pulls) = $________________

Price Per Ton Disposed:

$75.00 per ton (Multiplied by Estimated 240 Tons) = $

Solid waste charge minus “DDF”

18,000.00

Base Bid Estimated on 30 Pulls & 240 Tons of Waste removed. Number of Pulls and

Tonnage gathered from past Clean-Up Week Figures.

(Total Base Bid includes all Previously Quoted Charges; Price per Pull Total Estimate and Price per

Disposal Totals Estimate)

Total Base Bid

= $_________________

Failure to bid all specs may disqualify your bid.

_______________________________________________ ______________________

Bidder’s Name (Please print or type)

Telephone #

_______________________________________________ _____________________

Address

email address

_______________________________________________

Signature of Office of Company

____________________

Cell #

_______________________________________________

Name of Officer (Please print or type)

__________________________

Date

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2024 City-Wide Clean Up Week

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