CITY OF DAHLONEGA
INVITATION TO BID
CITY OF DAHLONEGA
PLAZA IMPROVEMENTS
PROJECT # 2024-006
ISSUING AGENCY
ISSUE DATE
PURCHASING AGENT (CITY CONTACT)
PRE-BID MEETING (MANDATORY)
BID CLOSING DATE
CITY OF DAHLONEGA
465 RILEY ROAD
DAHLONEGA, GA 30533
PHONE: 706-482-2721
FAX: 706-864-4837
February 26, 2024
Brittany Lee
March 27, 2024, 2:00 PM
April 23, 2024, 2:00 PM
BIDS ARE DUE AT THE ADDRESS SHOWN ABOVE NO LATER THAN
April 23, 2024, AT 2:00 PM EST.
ELECTRONIC SUBMISSIONS VIA E-MAIL OR FAX WILL NOT BE ACCEPTED.
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS INVITATION
TO BID (ITB) ON OR BEFORE THE STATED DATE AND TIME WILL BE SOLELY
AND STRICTLY THE RESPONSIBILITY OF THE OFFEROR.
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INVITATION TO BID
CITY OF DAHLONEGA
PLAZA IMPROVEMENTS
PROJECT # 2024-006
The City of Dahlonega is requesting sealed bids for Plaza Improvements per City of Dahlonega Plans
dated 10/20/2023 and revised 2/13/2024.
Work is as specified in the Bid Document and is to be done in accordance with current GDOT standards
and specifications. Bidders are required to carefully examine the specifications contained in this bid
document.
A Mandatory pre-bid meeting will be held on March 27, 2024, 2:00 PM, EST at the City Hall Council
Chambers at 465 Riley Road, Dahlonega, GA 30533.
Questions regarding Project #2024-006 will be accepted in writing only, to the City of Dahlonega
Purchasing Agent, Brittany Lee at blee@dahlonega.gov or faxed to 706-864-4837 before 12:00 PM, EST,
on April 2, 2024. Responses will be posted by addenda no later than 5:00 PM EST, on April 12, 2024, to
www.dahlonega.gov.
All bid forms must be accompanied by a Bid Bond in an amount not less than five percent (5%) of the
amount of the bid. The successful bidder, if awarded the Contract, will be required to furnish a
Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the Contract
amount.
Bids must be received by 2:00 PM local time on April 23, 2024, and may be delivered to
the Purchasing Department, 465 Riley Road, Dahlonega 30533. Bids shall be clearly marked and sealed,
including the appropriate bid number and title. Late bids will not be considered nor returned.
Immediately following the deadline, bids will be publicly opened and read aloud in the City Hall Council
Chambers located at 465 Riley Road, Dahlonega, GA 30533.
The bid documents and specifications are available for inspection at City Hall located at 465 Riley Road,
Dahlonega, Georgia (Phone 706-864-6133) and on the City’s website at www.dahlonega.gov.
Bids may not be withdrawn for ninety (90) days after the time and date set for closing, except as allowed
by O.C.G.A. §13-10-22. The City reserves the right to reject any or all bids, to award a contract in the
best interest of the City, and to waive any technicalities and informalities.
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INVITATION TO BID
CITY OF DAHLONEGA
PLAZA IMPROVEMENTS
PROJECT # 2024-006
1.0 INTRODUCTION
1.1 Purpose of Procurement
The City of Dahlonega is requesting sealed bids for Plaza Improvements per City of Dahlonega plans
dated10/20/2023 and revised 2/13/2024. This work is in the city of Dahlonega, Georgia.
1.2 Schedule of Events
This Invitation to Bid shall be governed by the following schedule:
DATE
February 26, 2024
March 27, 2024
2:00 AM
April 2, 2024
12:00 PM
April 12, 2024
5:00 PM
April 23, 2024
2:00 PM
ACTIVITY
Release of Invitation to Bid
Mandatory Pre-Bid Meeting held at the City of
Dahlonega Council Room at 465 Riley Road, Dahlonega
GA. 30533
Deadline for written questions to be submitted to
Purchasing Agent
Answers to written questions and all addenda posted on
website: www.dahlonega.gov
Bids due and bid opening (Bids will be accepted until
time of opening.) No bids will be accepted after the due
date and time.
1.3 Restrictions on Communications
From the issue date of this Invitation to Bid until a contractor is selected and the award is announced,
Contractors are not allowed to communicate for any reason with any City staff or elected officials except:
1) through the Purchasing Agent named herein, 2) at the Pre-Bid Meeting, if applicable or 3) as provided
by existing work agreement(s). The City reserves the right to reject the submittal of any bidder violating
this provision.
1.4 Pre-Bid Meeting
A MANDATORY Pre-Bid meeting will be held March 27, 2024, 2:00 PM EST. The location
of the meeting will be the City Hall Council Room located at 465 Riley Road, Dahlonega, Georgia.
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1.5 Questions & Addenda
All questions concerning this bid must be submitted in writing (email is preferred but fax and mail may
be used) to the Purchasing Agent no later than 12:00 PM EST on April 2, 2024, local time.
The Inquiries must be directed to:
Brittany Lee, Purchasing Agent
City of Dahlonega
465 Riley Road
Dahlonega, Georgia 30533
blee@dahlonega.gov
Fax 706-864-4837
No response to inquiries other than written will be binding upon the City. The City of Dahlonega reserves the right
to issue written addenda to any inquiries that alter the scope of the Invitation to Bid. Addenda shall be posted to
the city website, www.dahlonega.gov, no later than April 12, 2024, no later than 5:00 PM EST. A signed copy
of the Addenda Acknowledgement Form (Attachment F) shall accompany submitted bids. Bidders are advised to
check the website for addenda before submitting their bids.
1.6 Contract Term
The contract between the City and the Contractor shall become effective upon signing and shall be
completed no later than 180 calendar days from the day the Notice to Proceed is issued. The City reserves
the right to terminate the contract at any time if successful bidder fails to meet requirements stated in this
Invitation to Bid.
The contract shall terminate absolutely and without further obligation at such time as appropriated and
otherwise unobligated funds are no longer available to satisfy the obligations of the City under this
contract.
1.7 Bonds
Bid Bonds
Performance and Payment Bond
5% of total bid amount
100% of total contract price
(required of awarded vendor only)
Information regarding bonds to be furnished is stated in the General Terms section of this Bid document, Item 3.8
"Bid/Proposal Bonds, Payment Bonds and Performance Bonds".
1.8 Submission of Bids
Only sealed bids will be accepted. One (1) original and three (3) copies of the complete signed submittal must
be received no later than April 23, 2024, at 2:00 PM EST. Bids must be submitted in a sealed envelope
stating on the outside, the vendor’s name and address, and marked as “Plaza Improvements 2024-006”
Required Bid Documents:
• Completed Vendor’s Checklist (Attachment A)
• Execution of Bid Form (Attachment B)
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• Bidder's Certification (Attachment C)
• Pricing Sheet (Attachment D)
• Certification and Non-Collusion Form (Attachment E)
• Addenda Acknowledgement Form (Attachment F)
• SAVE Affidavit (Attachment G)
• E-Verify Affidavit (Attachment H)
• IRS W-9
• Evidence of Insurance / Certificate of Insurance
• Bid Bond
Bids must be delivered, mailed or shipped to:
Brittany Lee, Purchasing Agent
City of Dahlonega
465 Riley Road
Dahlonega GA 30533
Bid responses submitted by fax or electronic mail (email) will NOT be accepted.
Bidders are advised to allow adequate time for shipping. Many express mail and delivery services do not
guarantee overnight delivery by noon to the City. Any bid received after April, 23, 2024, at 2:00 PM EST,
will not be opened. Late bids will be rejected in their entirety.
1.9 Withdrawal of Bid Due to Errors
Bidders shall have up to forty-eight (48) hours to notify the City of Dahlonega Purchasing Department, in
writing, of an obvious clerical error made in the calculation of bid in order to withdraw a bid after bid opening.
Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely
to a mistake. The bidder shall provide evidence that the bid was submitted in good faith, and that the mistake
was a clerical mistake as opposed to a judgment mistake. The bidder's original work papers shall be the sole
acceptable evidence of error or mistake. If a bid is withdrawn under this provision, the lowest remaining
responsive bid shall be deemed low bid.
No bidder who is permitted to withdraw a bid shall for compensation, supply any material or labor, perform any
subcontract or other work agreement for the person, or firm to whom the contract is awarded.
Bid withdrawal is not automatically granted and will be allowed solely at the City’s discretion.
1.10 Award
Any purchase order/contract awarded pursuant to this Invitation to Bid shall be awarded to the lowest
responsive and responsible bidder whose bid response meets the requirements and specifications set forth
in this Invitation to Bid. A "responsive bidder" is a bidder who has submitted a bid response, which
conforms in all material respects to the bid. A "responsible bidder" is a bidder who has the capacity in all
respects to perform fully the contract requirements and the integrity and reliability which will assure good
faith performance.
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